The post holder will work within the Chief Operating Directorate supporting the Deputy Chief Operating Officer, Partnership Operations Director for Mindworks and the Director of Strategy and Transformation and be responsible for providing high quality, confidential and efficient business and administrative support in a timely and professional manner. The post holder will support their teams in their key internal and external relationships and in the achievement of their objectives to enable them to lead the organisation effectively and will be an essential team member and key to the smooth running of theChief Operating Officer Directorate and the Deputy Chief Operating Officer directorate.

Main duties of the job

Main duties of the role include:

• Organise and manage documentation for meetings and events, including preparation of agendas and minutes of meetings, tracking actions and timeframes as appropriate. Additionally, to attend any other meetings to take minutes as directed by line manager
• To be the first point of contact for the Partnership Operations Director for Mindworks and the Director of Strategy and Transformation managing, and as and when required the Deputy COO and COO, for internal and external enquiries.
• Ensure the Deputy Chief Operating Officer, Partnership Operations Director for Mindworks and Director of Strategy and Transformation have been briefed and have the required documentation for all meetings/events.
• Organise and produce reports, papers, presentations and other similar documentation in accordance with organisational timeframes.
• Provide effective diary management, ensuring that appointments are planned and coordinated, and run to schedule. Use independent judgement to prioritise the high level completing demands to ensure an appropriate balance in the daily scheduling in line with preferences, responsibilities or project plans.
• Provide high quality support to meeting to ensure they are managed and delivered effectively including organising, attending and minuting ad hoc meetings and Corporate and/or Divisional wide events, sending calendar invites, identifying and securing suitable facilities.

About us

Surrey and Borders Partnership NHS Foundation Trust is the leading provider of health and social care services for people of all ages with mental ill-health and learning disabilities in Surrey and North East Hampshire. We provide support to a population of 1.3 million across 140 services.

We actively seek to engage people who use our services and our communities in improving the mental wellbeing of the local population. We work closely with other NHS and voluntary sector organisations who provide services and support people who use services and carers.

Surrey is a beautiful county lying just 30 minutes away from Central London and from the South Coast.

Please note that we reserve the right to close posts as soon as sufficient applications are received.

We look forward to receiving your application!

Job description

Job responsibilities

Please see the Job Description for further information with regards to the job and person specification.

Person Specification

Experience

Essential

• PA support - Director / Senior Manager level
• Business Support Officer experience
• Proficient in Microsoft packages

Desirable

• NHS or Healthcare sector

Qualifications

Essential

• Degree or equivalent experience - senior administration / project / office manager
• RSA 3 in typewriting or equivalent demonstrable experience

Desirable

• Project management qualification

Employer details

Employer name

Surrey and Borders Partnership NHS Foundation Trust

Address

Surrey and Boarders Partnership NHS Foundation Trust

Randalls Road

Leatherhead

KT22 7AD

Any attachments will be accessible after you click to apply.

325-6750157-A-CORP