We are looking for a proactive and dynamic admin lead. To provide a lead role in the implementation and development of systems within Older Peoples Community Services and undertake the supervision and line management of administration processes located in the East Hub Teams. With local responsibility for monitoring outpatient areas and data, day to day administration processes in conjunction with Community Service Manager and Team Managers across the teams in order to provide consistency of practice. To be responsible for ensuring there is an effective and structured provision of administration services within the team.

Main duties of the job

To be responsible for the co-ordination of information systems in the teams and supporting the Community Service Manager and Team manager on delegated Trust and Division-wide initiatives such as Health and Safety, Data Quality, Information Governance, RiO and Digital Dictation systems. To operate within the Division's/Trust's systems and act as part of a wider administration/secretarial team for the Division.

About us

Welcome to Birmingham and Solihull Mental Health NHS Foundation Trust. Our 4000 clinical and support staff help us to improve mental health wellbeing and meet the needs of the 70,000 people we serve each year. We provide a range of mental healthcare services across Birmingham and Solihull, as well as specialised services nationally. We also offer medical, nursing and psychology training and are proud of our international reputation for both research and innovation.

Our population is culturally diverse, characterised in places by high levels of deprivation which create an increasing demand for our services and a necessity for us to make sure everyone can access the help they need. We are a team of compassionate, inclusive and committed people working together to provide excellent care to support our community. If you are looking for a place to belong, where you can make a real difference to people's lives, join our team where our warm welcome is waiting for you.

Job description

Job responsibilities

For further information about the main responsibilities please view the attached job description and person specification.

We highly recommend you submit your application as soon as possible, this post may close earlier than the indicated closing date if a sufficient number of applications are received.

Person Specification

Training and Qualifications

Essential

• Degree level education in Supervision & Management, Business Administration
• GCSE English 5 or above or equivalent
• EDCL level 2 or relevant IT qualification.

Desirable

• Relevant managerial experience

Knowledge and Experience

Essential

• Significant experience of providing secretarial support at senior management level
• Experience of managing and supervising a team
• Proficient in the use of Microsoft software packages including Outlook, Excel and Powerpoint

Desirable

• Previous experience of working in a healthcare environment/public service provider
• Experience of supporting meetings and minute taking and following up on actions

Leadership and Management

Essential

• Evidence of leadership and managerial decision making abilities
• Excellent written and verbal communication skills
• Ability to work on own initiative and Ability to manage and prioritise own workload

Employer details

Employer name

Birmingham and Solihull Mental Health NHS Foundation Trust

Address

little Bromwich centre

150 Hob moor Road

Small Heath

B10 9JH

Any attachments will be accessible after you click to apply.

436-6837493