The post holder is part of the pharmaceutical procurement team, delivering a responsive, customer focused service in accordance with Trust Standing Financial Instructions

The post holder is responsible overseeing the day-to-day management of the procurement of pharmaceuticals, including medical gases, in accordance with national standards and statute.

Main duties of the job

• Manages and participates in the efficient procurement and invoicing of medicines though the Ascribe Pharmacy Computer System and EDI systems.
• Responsible for the day to day operation of the Pharmacy ordering system for all pharmaceuticals, medical gases and services.
• Ensures supply issues are managed and takes immediate action to source alternatives if a supplier cannot supply.
• Maintains up-to-date procedures and processes for pharmacy procurement.
• Liaise with Pharmacy staff to ensure cost effective purchasing.
• Implement changes arising from national, regional and local drug contracts.
• Monitors the quality and performance of pharmacy suppliers and plays a key role in the development of supplier relationships.
• Liaises with Finance to ensure timely payment of Pharmacy invoices in accordance with Public Sector Payment Policies.
• Maintain up to date price and file information on the pharmacy computer system and the EDI ordering system. Investigate discrepancies where necessary.
• Record any details of off-contract purchasing to manage supply problems, and re-claim additional costs incurred from contract manufacturer.
• To be involved in covering the duties of other procurement staff during periods of annual leave and sickness

About us

We employ more than 6,500 staff who deliver compassionate care from our two main hospitals, Calderdale Royal Hospital and Huddersfield Royal Infirmary as well as in community sites, health centres and in patients' homes. We also are incredibly proud to have almost 150 volunteers here at CHFT.

We provide a range of services including urgent and emergency care medical surgical maternity gynaecology critical care children's and young people's services end of life care and outpatient and diagnostic imaging services.

We provide community health services, including sexual health services in Calderdale from Calderdale Royal and local health centres. These include Todmorden Health Centre and Broad Street Plaza.

Job description

Job responsibilities

Main Tasks

1. Manages and participates in the efficient procurement and invoicing of medicines though the Ascribe Pharmacy Computer System and EDI systems.

2. Responsible for the day to day operation of the Pharmacy ordering system for all pharmaceuticals, medical gases and services, ensuring we are able to meet patients pharmaceutical requirements.

3. Ensures supply issues are managed and takes immediate action to source alternatives if a supplier cannot supply. Escalates unresolved supply issues to the senior pharmacy technician for procurement or senior clinical pharmacist.

4. Co-ordinates ordering processes to ensure appropriate stock levels of medicines during weekends and public holidays.

5. Maintains up-to-date procedures and processes for pharmacy procurement.

6. Liaise with Pharmacy staff to ensure cost effective purchasing.

7. Implement changes arising from national, regional and local drug contracts.

8. Monitors the quality and performance of pharmacy suppliers and plays a key role in the development of supplier relationships.

9. Liaises with Finance to ensure timely payment of Pharmacy invoices in accordance with Public Sector Payment Policies.

10. Maintain up to date price and file information on the pharmacy computer system and the EDI ordering system. Investigate discrepancies where necessary.

11. Record any details of off-contract purchasing to manage supply problems, and re-claim additional costs incurred from contract manufacturer.

12. To be involved in covering the duties of other procurement staff during periods of annual leave and sickness

13. Establish and maintain positive interpersonal relationships with other members of the team. Positive relationships are characterized by open communication, trust and respect.

General Duties

Organise the day to day service provision of the section, this includes allocation of duties, and problem solving of service provision issues, ensuring a timely and efficient pharmacy procurement service, thus reducing the risk of supply issues.

Professional Duties

To undertake the legal and professional responsibilities of a Pharmacy Technician

• To participate in audit and pharmacy practice research
• To demonstrate knowledge and skills of pharmaceutical technical procedures acquired through the Level 3 Diploma in Pharmacy Service Skills (NVQ) (QCF) and BTEC Level 3 Diploma in Pharmaceutical Science (QCF), or other appropriate qualification recognised by the General Pharmaceutical Council of Great Britain
• To be committed to ongoing training and Continuous Professional Development in order to keep clinical and technical knowledge current, ensure best practice and to comply with the requirements for entry on the National Register of Pharmacy of Technicians

Managerial Duties

To manage the Procurement Team during the absence of the Senior Pharmacy Technician.

• To undertake the day-to-day supervision of Pharmacy Technicians, Pre-Registration Pharmacy Technicians and Pharmacy Assistants, as required.

Person Specification

QUALIFICATIONS / TRAINING

Essential

• Knowledge of professional purchasing principles acquired through NVQ level 3 or CIPS foundation and procurement technology, plus knowledge of contract law acquired through short courses and experience or equivalent
• Registered with GPhC

Desirable

• Obtained or studying towards Purchasing Qualification

KNOWLEDGE, EXPERIENCE & EXPERTISE

Essential

• Significant experience working in Pharmaceutical Purchasing
• Substantial experience in a supervisory role
• Substantial experience of invoicing
• Computer skills
• Knowledge of computerised purchasing applications
• Full understanding of the pharmaceutical supply chain
• Able to manage computerised information systems ensuring accuracy
• Specialist knowledge of all aspects of ordering receipt, stock control and invoicing of pharmaceuticals
• Planning and organisational skills
• Problem solving and analytical skills

Desirable

• Medicine Procurement knowledge
• Knowledge of procurement of homecare pharmaceuticals
• Knowledge of NHS payment systems

COMMUNICATION AND RELATIONSHIPS (INCLUDING MANAGEMENT RESPONSIBILITIES)

Essential

• Able to lead a team
• Self-motivating and able to motivate/inspire others
• Able to effect and manage change
• Ability to work on own initiative and as part of a team
• Good communication and negotiation skills
• Ability to work under pressure and to deadlines
• Able to work with a high degree of accuracy and concentration
• Meticulous attention to detail
• Able to manage conflict

Employer details

Employer name

Calderdale and Huddersfield NHS Foundation Trust

Address

CHFT

Huddersfield Royal Infirmary

Huddersfield

HD3 3EA

Any attachments will be accessible after you click to apply.

372-FSS2638