We are looking for a highly motivated individual with previous Business Support Officer, Personal Assistant or Executive Assistant experience to join our Sandwell Health and Care Partnership team on a substantive basis. The team is hosted by Sandwell & West Birmingham Hospitals NHS Trust.

You will be expected to work flexibly to ensure that high quality business, administration and Executive Assistant support is provided at all times, enabling the Chief Integration Officer (CIO) and wider senior leadership partnership team to function effectively. You will be expected to provide a positive and efficient image of the Sandwell Health and Care Partnership and the host Trust.

In support of the CIO the postholder will undertake specific projects linked to the Sandwell Health & Care Partnership.

Main duties of the job

The successful candidate will provide high quality business and administrative support to the CIO including managing incoming mail, telephone calls, messages and co-ordinating executive and senior management meetings.

The post holder will require previous experience of working for senior management/executive directors including extensive diary and mailbox management, administration of corporate meetings and the ability to produce accurate minutes and actions logs.

The postholder should have an understanding and overview of the work of the CIO, and the Partnership enabling the postholder to fully support the CIO and to prioritise and manage their own workload in an informed and effective manner.

The successful candidate will work alongside a team of Executive Assistants within the Host Trust and will contribute to the running of an efficient corporate office. The post holder will also be required to cover in periods of absence of other Executive Assistants.

The post holder will be based at Sandwell General Hospital but will be required to work across different sites, including Sandwell Council Offices.

Finally, the successful candidate must possess strong communication skills in order to build relationships with the Partnerships team, host organisation Executive Directors and Executive Assistant team and other key stakeholders.

About us

The Sandwell Health & Care Partnership is where our local health and care partners work together to drive greater levels of integration and coordination between services that support our Citizens. Our aim is to work together as one team so that we can improve the all age physical and mental health and wellbeing of the people in Sandwell.

The Partnership is hosted by Sandwell and West Birmingham NHS Trust (SWBT), an integrated care organisation with a budget of approximately £600 million and over 7,000 staff. Diversity and social care is at the core of what we do as the Trust provides Community and Acute Services to over half a million people in an urban centre that demands massive regeneration and has substantial premature mortality.

The new acute hospital, the Midland Metropolitan University Hospital (MMUH), provides care to our local population from first class, purpose-built premises. The new hospital will play an important role in the regeneration of the wider area and in improving the lives of local people and reducing health inequalities.

As host, the Trust have three newly emerging strategic objectives:

Our People - to cultivate and sustain happy, productive and engaged staff

Our Patients - to be good or outstanding in everything we do

Our Population - to work seamlessly with our partners to improve lives

Job description

Job responsibilities

Please see attached Job Description and Person Specification for full details of what this role entails.

Person Specification

Experience

Essential

• Ability and experience of working as part of a senior management/executive team
• Extensive PA experience
• Experience of working autonomously within a senior management/executive environment

Desirable

• Experience within NHS or similar setting

Qualifications

Essential

• NVQ 3 or equivalent
• Proficient use of Microsoft Office: Outlook, Word, Excel, PowerPoint
• Minimum education to GCSE or equivalent

Other Skills

Essential

• Ability to communicate effectively, concisely and articulately at all levels
• Ability to manage own workload and coordinate effectively
• Excellent organisation skills with the ability to balance competing needs and delegate where appropriate
• High degree of accuracy and attention to detail e.g. taking and transcribing complex minutes

Employer details

Employer name

Sandwell and West Birmingham NHS Trust

Address

SWB NHS Trust

Lyndon

West Bromwich

B71 4HJ

Any attachments will be accessible after you click to apply.

381-CO-6763396