We are looking for a database officer to join our team at LTHT. The post is within our Safety and Assurance team in Clinical Engineering in Medical Physics and Engineering. It involves working with technical and clinical staff and well as other information specialists. The post provides information services associated with the Trust medical equipment inventory & medical devices training management system for clinical staff. The post holder advises staff on the use of systems, undertakes problem solving and improvement work with the systems, and ensures accuracy and completeness of information. Development, adaptions and maintenance of reports, and systems, are requirements of role. Clinical Engineering services in Leeds cover all aspects of medical equipment management (safety assurance, user training, maintenance and repair, equipment libraries, regulatory compliance, data connectivity, management of external contractors) and operate within an ISO9001:2015 registered quality system. In addition we provide clinical services in rehabilitation and clinical measurements, and support research activity.

The Clinical Engineering service is integrated with Medical Physics & Engineering within the hospital Trust (https://www.leedsth.nhs.uk/a-z-of-services/medical-physics-and-engineering/ ), providing services across 5 hospital sites and community healthcare in the region. The post will be based in new accommodation at St Jamess Hospital in Leeds.

Main duties of the job

The Database Manager provides information services within Leeds Teaching Hospitals NHS Trust (LTHT) associated with the Trust medical equipment inventory and medical devices training management system for clinical staff. These systems are managed from the Clinical Engineering service in Medical Physics and Engineering. The post holder advises staff on the use of systems, undertakes problem solving and improvement work with the systems, and ensures the accuracy and completeness of information. Development, adaptions and maintenance of reports, and systems, relating to activity within Clinical Engineering are requirements of role.

This is an information systems technical role. Information systems supported include operational databases / systems used by clinical users across the Trust. System management and administration of designated systems will be a major part of the job function.

The postholder requires an intermediate level of knowledge of the medical equipment management and staff training processes in our Trust. There are about 45,000 active medical equipment records and 12000 equipment users, whose training records for this equipment should be record on the database. Enquiries for the post holder may be from any system user, or from parties seeking information from the system.

About us

The Clinical Engineering services in Leeds cover all aspects of medical equipment management (safety assurance, user training, maintenance and repair, equipment libraries, regulatory compliance, data connectivity, management of external contractors) and operate within an ISO9001:2015 registered quality system. In addition we provide clinical services in rehabilitation and clinical measurements, and support research activity. There are about 90 colleagues working within these services.

The Clinical Engineering service is integrated with Medical Physics and Engineering within the hospital Trust.

Leeds Teaching Hospitals is committed to our process of redeploying 'at risk' members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.

Expected Shortlisting Date:

21/11/2024

Planned Interview Date:

12/12/2024

Job description

Job responsibilities

The Database Manager provides information services within Leeds Teaching Hospitals NHS Trust (LTHT) associated with the Trust medical equipment inventory and medical devices training management system for clinical staff. These systems are managed from the Clinical Engineering service in Medical Physics and Engineering. The post holder advises staff on the use of systems, undertakes problem solving and improvement work with the systems, and ensures the accuracy and completeness of information. Development, adaptions and maintenance of reports, and systems, relating to activity within Clinical Engineering are requirements of role.

This is an information systems technical role. Information systems supported include operational databases / systems used by clinical users across the Trust. System management and administration of designated systems will be a major part of the job function.

The postholder requires an intermediate level of knowledge of the medical equipment management and staff training processes in our Trust. There are about 45,000 active medical equipment records and 12000 equipment users, whose training records for this equipment should be record on the database. Enquiries for the post holder may be from any system user, or from parties seeking information from the system.

There are no budgetary or team management responsibilities, except in training system users, and will collaborate with colleagues across the Trust to ensure timely and accurate recording and auditing of data in those systems. Such auditing is carried out by reconciliation with various paper and electronic sources and by the communication and encouragement of staff to input the operational data in the database systems.

Complete and accurate data are required to demonstrate the Trusts safe utilisation of its medical devices to external regulatory bodies and others including but not exclusively, CQC, NHS Resolutions and MHRA. Attention to detail is therefore of paramount importance. Autonomy to lead on data audits and define and update audit and training programmes with respect to the systems in use in Clinical Engineering and its associated documentation is a major requirement of the role.

Working collaboratively with the Medical Devices Training Co-ordinator to generate complex management reports and presenting them to clinical and management staff across the Trust is sometimes required.

As the majority of the database systems in use in the department use the Microsoft SQL Server database platform an advanced knowledge of Microsoft SQL Server and Query Tool is essential.

Person Specification

Qualifications

Essential

• Qualifications - IT Qualification (e.g. Degree, HNC, HND) or equivalent experience

Experience

Essential

• Working knowledge of Microsoft Word, Excel, Access to ECDL or equivalent
• Data/database/information management.
• Able to derive the real problem/requirement from general non-specific information.
• Database user/systems management
• Understanding of the importance of data accuracy
• Base all database development decisions, actions and advice on sound database knowledge
• Understanding of why data has been collected and how the audit information is used.

Desirable

• Knowledge of healthcare environment.
• Knowledge of medical equipment
• Knowledge of HTML/web interfaces
• Knowledge of professional training practices

Other Criteria

Essential

• Excellent communication skills.
• Able to analyse data and information held in databases together with the ability to produce spread sheets and other reports based on that data.
• Able to fulfil Occupational Health requirements for the post (with reasonable adjustments if necessary), including clearance on blood borne viruses in compliance with Trust Policy

Skills & Behaviours

Essential

• Enthusiastic.
• Motivated and able to work on own initiative.
• Attention to detail
• Good team player.
• Ability to work through complex problems and staff issues in relation to training records and inventory queries in order to resolve them.
• Ability to work flexibly and with equal aptitude between technical system administration, user support and information provision.
• Positive attitude towards new knowledge and skills and be able to acquire them quickly and effectively.
• Enthusiastic.
• Motivated and able to work on own initiative.
• Attention to detail
• Good team player.

Desirable

• Ability to work through complex problems and staff issues in relation to training records and inventory queries in order to resolve them.
• Ability to work flexibly and with equal aptitude between technical system administration, user support and information provision.
• Positive attitude towards new knowledge and skills and be able to acquire them quickly and effectively.

Employer details

Employer name

Leeds Teaching Hospitals

Address

St. James's University Hospital

Beckett Street

Leeds

LS9 7TF

Any attachments will be accessible after you click to apply.

C9298-ONC-0429