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eRostering Officer

Employer
Chesterfield Royal Hospital NHS Foundation Trust
Location
Chesterfield
Salary
£29,970 to £36,483 a year PA
Closing date
13 Oct 2024
View more categoriesView less categories
Profession
Other Health Profession
Grade
Band 5
Hours
Full Time
The post holder will support the eRostering Manager in the Trust-wide implementation and system management of eRostering. The post holder will assist the Directorate Management and Ward/Department teams in their allocated areas in successfully implementing the full functionality of the eRostering system including, self-service, roster creation, roster administration, roster analysis/ approval, management dashboards, bank module and validating rosters for payroll.

The post holder will facilitate and monitor progress against the implementation plan including communicating the plan, aims & objectives, collecting & uploading directorate, department & individual data to enable roster creation, designing, delivering & evaluating training & training materials, monitoring progress against the plan, identifying, mitigating or escalating risks, identifying benefits realisation and ensuring resilience post roll out by fostering directorate champions.

The post holder will work with the eRostering Manager to ensure alignment of goals and priorities to achieve the overall implementation plan.

Main duties of the job

Support system users in ensuring that data held in the eRostering system is accurate and all updates are made in a timely manner. Attention to detail is key to this role.

Provide support and guidance for roster managers, roster administrators, directorate management teams and staff using the staff portal.

Use rostering knowledge to understand the demands on wards/departments to deliver an effective roster, offering expertise and support to achieve high quality rosters.

Work with each ward/department to establish and maintain agreed unit and individual rules.

Facilitate and manage change within the organisation by championing the rostering system and encouraging others in its use.

About us

The eRostering team at Chesterfield Royal Hospital provides system management and supports all users of HealthRoster and its associated modules. The service scope is extensive, including, but not limited to

System Management (HealthRoster, NHSp, SafeCare, Roster Perform and Loop)

Scheduled and bespoke training sessions

Policy development

Guidance on policy application for HealthRoster and other HR Policies

Representation and membership of ICS meetings

Regular and bespoke reporting

Supports the monthly UNIFY submission

Whether supporting active implementation or business as usual processes an important factor is the eRostering team.

Job description

Job responsibilities

Workforce and OD has a vacancy for an efficient and highly organised eRostering Officer to join the eRostering team on a 12 month secondment.

The main function of this role is to supportthe eRostering Manager in the Trust-wide implementation and system management of eRostering. The post holder will assist the Directorate Management and Ward/Department teams in their allocated areas in successfully implementing the full functionality of the eRostering system including, self-service, roster creation, roster administration, roster analysis/ approval, management dashboards, bank module and validating rosters for payroll.

The post holder will facilitate and monitor progress against the implementation plan including communicating the plan, aims & objectives, collecting & uploading directorate, department & individual data to enable roster creation, designing, delivering & evaluating training & training materials, monitoring progress against the plan, identifying, mitigating or escalating risks, identifying benefits realisation and ensuring resilience post roll out by fostering directorate champions.

The post holder will work with the eRostering Manager to ensure alignment of goals and priorities to achieve the overall implementation plan.

You will be educated to Degree level in a relevant subject or have equivalent experience, with excellent IT skills including Microsoft Excel, Word and Outlook. Experience of using complex rosters is essential and ability to effectively manage and prioritise own workload to meet varying deadlines.

You will need to possess effective verbal and written communication skills, have the ability to work individually as well as part of a team and have a clear understanding of confidentiality.

Experience of contributing towards service improvement/development is essential.

Person Specification

Qualifications and Training

Essential

  • Educated to degree level in a relevant subject or equivalent experience


Experience

Essential

  • Experience of using complex rosters
  • Experience of using a range of IT systems/programmes
  • Participation in projects leading to changes in working processes and procedures
  • Recent experience of developing and delivering training including Microsoft Teams, group and one-to-one sessions
  • Experience of working in a challenging and complex area


Desirable

  • Experience in supporting the implementation of an electronic system
  • Experience of creating and managing complex rosters


Skills and Knowledge

Essential

  • Excellent communication skills both written and verbal.
  • Effectively manage own workload and the ability to prioritise
  • Understanding of organisational structure
  • Produce and deliver high quality presentations
  • Ability to build and maintain effective and professional working relationships at all levels
  • Understanding of confidentiality, information governance and the Data Protection Act
  • Excellent IT skills including Microsoft Excel, Word and Outlook


Desirable

  • Experience of using Microsoft Project


Personel Attributes

Essential

  • Ability to work effectively under pressure to tight deadlines
  • Ability to build and maintain effective and professional working relationships at all levels
  • Have a proactive and enthusiastic approach with the ability to motivate staff
  • Confident and resilient nature
  • Works well within a team environment
  • Ability to retain information and be able to share with others


Demonstrates our Proud to CARE Values

Essential

  • Compassion, Ambition, Respect, Encouragement


Employer details

Employer name

Chesterfield Royal Hospital NHS Foundation Trust

Address

Chesterfield Royal Hospital Foundation Trust

Top Road, Calow

Chesterfield

S44 5BL

Any attachments will be accessible after you click to apply.

166-W&OD-6611768

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