Business Administration Coordinator
- Employer
- Devon Partnership NHS Trust
- Location
- Exeter
- Salary
- £29,970 to £36,483 a year
- Closing date
- 22 Oct 2024
View more categoriesView less categories
- Profession
- Other Health Profession
- Grade
- Band 5
- Contract Type
- Permanent
- Hours
- Full Time
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We are looking for an experienced highly motivated administrator to join the Community Eating Disorder Service, the team is based in Exeter but covers Devon footprint (excluding Plymouth).
The team has seen expansion in terms of caseload, complexity and service demands over the past couple of years, we know provide physical health monitoring alongside therapeutic interventions.
We are looking for someone to lead our admin team in meeting the every changing demands and targets that the team are under. We need someone who is confident in setting up and developing new systems and processes and line managing staff.
You must have the ability to interoperate and report on data such as caseload flow and capacity, waiting list targets and Key performance indicators
Main duties of the job
About us
About Devon Partnership Trust
We provide mental health, learning disability and neurodiversity services, as well as a range of specialist & secure services for the wider south west region & nationally. We are passionate about promoting good mental health & wellbeing. We strive to use the expertise & resources within our organisation, and through our partnerships, to deliver high quality services that are safe & focused on people's recovery.
We are committed to developing a culture of coproduction, involving patients, families & carers in everything we do
Our values
We not only recruit based on qualifications & experience - we recruit individuals who possess & demonstrate the behaviours which underpin our Trusts core values. These include such attributes as showing a commitment to quality of care, improving lives of others, giving respect, dignity & compassion. We can bring those values to life in our everyday tasks by giving a smile making time for people challenging ourselves & others, & being open to new ideas.
We are committed to being an inclusive employer & applications are encouraged & welcomed from all sections of the community, regardless of any protected characteristics as governed by the Equality Act 2010. Part time & flexible working applications will be considered & supported, where possible. We particularly encourage applicants with lived experience of mental health conditions, neurodiversity or learning disabilities. We are a Disability Confident Leader.
Job description
Job responsibilities
Please refer to the full Job Description and Person specification attached to this advert which will provide further information on this role.
Person Specification
Qualifications
Essential
Experience
Essential
Desirable
Skills & Abilities
Essential
Employer details
Employer name
Devon Partnership NHS Trust
Address
Wonford House
Dryden Road
Exeter
Devon
EX2 5AF
Any attachments will be accessible after you click to apply.
C9369-24-0775
The team has seen expansion in terms of caseload, complexity and service demands over the past couple of years, we know provide physical health monitoring alongside therapeutic interventions.
We are looking for someone to lead our admin team in meeting the every changing demands and targets that the team are under. We need someone who is confident in setting up and developing new systems and processes and line managing staff.
You must have the ability to interoperate and report on data such as caseload flow and capacity, waiting list targets and Key performance indicators
Main duties of the job
- Set up and develop patient appointment systems
- Arrange and coordinate team meetings and professional meetings
- Monthly reporting on targets and Key performance indicators
- Line management and supervision of other admin staff
- producing complex and sensitive reports for the service manager
- coordination of staff diaries and appointments
- Preparing and minuting team meetings
About us
About Devon Partnership Trust
We provide mental health, learning disability and neurodiversity services, as well as a range of specialist & secure services for the wider south west region & nationally. We are passionate about promoting good mental health & wellbeing. We strive to use the expertise & resources within our organisation, and through our partnerships, to deliver high quality services that are safe & focused on people's recovery.
We are committed to developing a culture of coproduction, involving patients, families & carers in everything we do
Our values
We not only recruit based on qualifications & experience - we recruit individuals who possess & demonstrate the behaviours which underpin our Trusts core values. These include such attributes as showing a commitment to quality of care, improving lives of others, giving respect, dignity & compassion. We can bring those values to life in our everyday tasks by giving a smile making time for people challenging ourselves & others, & being open to new ideas.
We are committed to being an inclusive employer & applications are encouraged & welcomed from all sections of the community, regardless of any protected characteristics as governed by the Equality Act 2010. Part time & flexible working applications will be considered & supported, where possible. We particularly encourage applicants with lived experience of mental health conditions, neurodiversity or learning disabilities. We are a Disability Confident Leader.
Job description
Job responsibilities
Please refer to the full Job Description and Person specification attached to this advert which will provide further information on this role.
Person Specification
Qualifications
Essential
- Business or professional qualification to degree level or equivalent knowledge and experience E.g managerial knowledge, project monitoring, supervisory, workload management, acquired through a degree or equivalent training and substantial experience
Experience
Essential
- Substantial recent, within past 5 years, experience of working with senior managers
- Experience of similar role
- Excellent knowledge of all software applications particularly use of Word, Excel and PowerPoint
- Experience of using electronic patient record systems
- Experience of information management
- Experience working as part of a team
- Experience of managing staff
Desirable
- Experience of working in the NHS
- Understanding of mental health issues and health service terminology
Skills & Abilities
Essential
- Excellent interpersonal skills
- Able to communicate with people at all levels
- Effective verbal and written communication skills for conveying complex information
- Maintain high level of confidentially at all times
- Ability to deal with sensitive and contentious information
- Experience in dealing with people in distress in a calm and confident manner
- Willingness to embrace new ways of working/changes
- Ability to recognise when other communication methods may be needed
- Ability to prioritise own work and conflicting demands and work flexibly.
- Ability to problem solve
- Ability to work accurately and with attention to detail
- Ability to interpret information
- Ability to analyse complex data to produce succinct information appropriate to the audience
- Ability to work without daily supervision and be accountable for own actions
Employer details
Employer name
Devon Partnership NHS Trust
Address
Wonford House
Dryden Road
Exeter
Devon
EX2 5AF
Any attachments will be accessible after you click to apply.
C9369-24-0775
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