The post holder will be responsible for the Management of the Local Services Senior Management PA team, and provide PA support for specified Senior Managers.

The ideal candidate will need to be an experienced PA who has the ability to manage staff and to meet the complex demands of the Senior Management team.

Admin Team Leader key responsibilities:

To line manage and supervise the day-to-day work of the administrators & PAs within Local Services that support the Senior Management Team (SMT).

To ensure adequate administrative cover is maintained at all times.

To work with the Deputy Head of Administration to look at digital solutions to streamline and standardise support for meetings and other PA duties.

PA to Senior Manager responsibilities:

To manage the electronic diaries for designated members of the Local Services SMT to ensure that various commitments are arranged to achieve effective time-management.

To support key meetings for the Local Services SMT, including:

• • preparing and circulating the agenda with minutes & other supporting documents
  • Minuting and typing the minutes within reasonable timescales
  • Produce and follow up action logs
  • Undertake any actions arising from the meeting

Main duties of the job

The Trust provides excellent opportunities for training and development and this post would be ideal for a recent graduate who is looking to develop an interest in working in the NHS or someone with NHS administrative experience looking for the next stage in their career development

Annual Leave starts at 27 days a year plus bank holidays.

Flexible working

NHS Pension

About us

West London NHS Trust is one of the most diverse healthcare providers in the UK, delivering a range of mental health and physical healthcare and community services. The Trust runs Broadmoor Hospital, one of three high secure hospitals in the country, with an international reputation.

Our high secure services care for patients from South of England and we provide low and medium secure services across eight London boroughs. The Trust also provides mental and physical healthcare in three London boroughs (Ealing, Hounslow and Hammersmith & Fulham). We employ 4,500 staff, of whom 56% are BME. Our turnover for 2023-24 is �426m.

The Trust is rated as 'Good' overallby the Care Quality Commission. Forensic services are rated as 'Outstanding'.

The Trust is an established partner and contributor in the development of the evolving North West London Integrated Care System and the Integrated Care Board. The Trust leads the NW London Children and Adolescent Mental Health provider collaborative.

Job description

Job responsibilities

The Candidate Pack provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience and knowledge required. Please view as attached

The person specification below is not the full person specification, but outlines the criteria against which your application form will be assessed.

Person Specification

QUALIFICATIONS

Essential

• Diploma in administration, business or management (or significant experience in an administrative or management role)

Desirable

• Degree in administration, business or management

EXPERIENCE

Essential

• Previous Experience of direct line management including: recruitment, performance absence management, development, appraisal, training, work allocation
• Wide ranging Admin/secretarial experience including PA experience, staff supervision, report writing and projects (approx. 2 years)
• Highly competent user of MS Office Word, Excel, PowerPoint Email (Outlook), internet & Intranet
• Experience of using large databases or waiting list data
• Arranging bookings for: conferences, large meetings, workshops and travel
• Diary management and administering meetings including preparation of agendas, minute taking / transcribing, preparation of action log and forward planner.
• Using initiative and problem solving/improving office systems and procedures

Desirable

• Essential experience gained in a Healthcare setting
• Database searching/search engines
• NHS patient information systems
• Preparing/editing web page content

KNOWLEDGE

Essential

• Knowledge of and proficient in wide range of office procedures
• Understanding of confidentiality information governance

Desirable

• Awareness of Mental Health issues
• Basic knowledge of business planning, budgets and financial procedures

OTHER REQUIREMENTS

Essential

• Team worker
• Work under pressure
• Smart appearance and polite
• Flexible approach to working hours.
• Willingness to learn new processes, systems or tasks in a changing setting

Desirable

• Willing to travel between sites

Employer details

Employer name

West London NHS Trust

Address

Trust HQ

Armstrong Way

Southall

UB2 4SD

Any attachments will be accessible after you click to apply.

222-LS-CM-87-A