An opportunity has arisen for a highly motivated and hardworking individual to join an established Finance team. Working alongside the Finance Systems Manager you will be supporting and maintaining finance, payroll and expense systems for the trust and other external customers.Consideration will be given to applicants who do not fully meet the person specification but who have the relevant demonstrable experience for the role and would meet the person specification in a short timeframe. These applicants would be offered a training role at the band below the position advertised.

***Preference will be given to internal Trust staff, as well as 'Priority' and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.***

Main duties of the job

To provide Finance & payroll & benefits service centre with high quality computer application support and solutions to complex day to day issues

To assist on matters of data quality with regard to the NHS HR/Payroll system

To assist the development of the work-structure functions of the NHS HR/Payroll system

To assist on the maintenance of local database solutions required by the Trust and client organisations to meet specific requirements as specified from time to time

To assist in the maintenance of various HR/Payroll and Financial systems e.g. Mercur , Payview & E-Expenses

To maintain system infrastructure control documentation.

About us

We are a people business - where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care. The Trust has great opportunities for career development in a highly progressive working environment. We offer all of this in a vibrant, modern city with a historic reputation for adventure. PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY. If you have any issues with applying online and need additional support including reasonable adjustments with the application process please contact the recruitment team on 01752 432100. We recognise that work life balance is important for our colleagues and so we invite requests from applicants around less than full time/flexible working for our advertised roles. Please contact the recruiting manager to discuss this prior to your application submission. We commit to giving this full consideration in each case. We encourage people from diverse backgrounds to apply for our roles, as diversity strengthens our teams. It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.

Job description

Job responsibilities

PRIMARY DUTIES & AREAS OF RESPONSIBILITY

The Post Holder will undertake a range of responsibilities including:

General:

o Responsible for maintenance of Systems Team processing control documentation

o Responsible for maintenance of service centre IT installation records and schematics

o Assist in the maintenance of the MS Sharepoint Information Portal

o Provide cover in the absence of the Finance Systems Manager

o Provide reports/data analysis as required by client organisation

o Supervise application installations for the Finance & payroll staff (Payview/F& W, etc)

Payroll / HR Related:

o Provide advice & support on the best use of IT Applications and their analysis and reporting tools within the HR/Payroll environment, with emphasis on data quality at all times

o Day to day processing of interfaces between systems for NHS HR/Payroll, client organisation roster and time and attendance, E-Expense.

o Assist with day to day management and maintenance of the E-Expense system, including implementing expense solutions as requested by client.

o Assist with day to day management and maintenance of the Payview system

o Assist with maintaining the Trusts work-structures and positions within the NHS HR/Payroll system

o Assist with maintaining and processing all timesheet & expenses information input via the locally built ESR ADI mechanism for client organisations-including creation of new upload routines as clients move to electronic timesheets

o Assist with maintenance for the locally developed SQL based data warehouse for HR/Payroll and client organisations

o Provide effective administration of services to agreed timetables and deal effectively with queries from service centre staff and client organisation management

o Assist in the production of a payment file and its onward transmission for client organisations requiring payments facilities not delivered by the NHS HR/Payroll system

o Assist in implementing changes and suggesting possible improvements to service delivery

Finance Related:

o Provide advice & support on the best use of IT Applications and their analysis/reporting tools within the Finance environment, with emphasis on data quality at all times.

o Assist with maintenance and development of the locally developed SQL based Data Warehouse for Finance and Directorate Managers.

o Day to day processing of interfaces between SBS Oracle and all its feeder systems including NHS HR/Payroll, roster and time and attendance, E-Expenses and Pharmacy.

o Day to day maintenance of SBS Oracle user security & hierarchy for Livewell.

o Day to day maintenance of the SBS Oracle chart of accounts and GL hierarchy for client organisations

o Be a Super user for the Business Intelligence offerings from SBS Oracle.

o Assist in the maintenance of data import mechanisms to SQL using Visual Studio.

o Assist in the maintenance & development of SQL Script routines.

Client Management:

o Assist Payroll and Benefits Advisors with client manager training events on payroll and benefits service aspects

o Assist with the preparation of payroll operational reports that provide pay run reporting and performance data.

COMMUNICATIONS & WORKING RELATIONSHIPS

The post holder is also expected to work and develop relationships both Trust wide and with external bodies including

Other Providers

ICBs

Software Suppliers

Other outside agencies including the external auditors, distributors, creditors

Person Specification

KNOWLEDGE & EXPERIENCE

Essential

• Proven demonstrable experience in a senior supervisory role within a Public Sector Finance/Payroll Department
• Expert proven knowledge of Windows based applications
• Skilled proven knowledge of a computerised payroll system
• Expert demonstrable knowledge of computerised Finance system

Desirable

• Demonstrable experience of the NHS HR/Payroll system
• Demonstrable experience of Oracle Financials

QUALIFICATIONS

Essential

• A levels and 5 x GCSE Grade C or above or equivalent, including Mathematics and English Language at GCSE level NVQ level 5 or equivalent or relevant experience in a Public Sector Finance/Payroll Department

APTITUDE & ABILITIES

Essential

• Good communication skills, written and verbal, with ability to demonstrate fluency, clarity and effectiveness at all levels Attention to detail Good knowledge of statutory requirements Excellent time management skills Organisational skills Excellent keyboard and numeracy skills Aim for 'right first time' ensuring accuracy and attention to detail

DISPOSITION / ATTITUDE / MOTIVATION

Essential

• Team worker Able to cope under extreme pressure Proactive, takes own initiative Able to meet tight deadlines

Desirable

• Creative approach to problem solving

Employer details

Employer name

University Hospitals Plymouth NHS Trust

Address

Brittany House

Ground Floor, 1 Brest Road

Plymouth

PL6 5YE

Any attachments will be accessible after you click to apply.

216-AJ-A6552257