Due to promotions within Division A, we have an exciting opportunity for two highly organised and detailed focused individuals to become the Personal Assistant to the Divisional Director and Divisional Director of Operations and the Divisional Head of Nursing and Deputy HON. The post holder will be required to work autonomously, manage diaries, complete and distribute invitations, formulate agendas, take meeting minutes and compile reports on behalf of the Divisional Senior Leadership team. You will be expected to act under your own initiative, prioritising conflicting work demands, and effectively communicate verbally and in writing, exercising tact and diplomacy. This is an incredibly important role in supporting the Divisional leadership team.

Main duties of the job

To provide a first class, efficient and effective personal assistant service to the Divisional Director and Divisional Director of Operations.

About us

Our Trust

Cambridge University Hospitals (CUH) NHS Foundation Trust comprises Addenbrooke's Hospital and the Rosie Hospital in Cambridge. With over 13,000 staff and over 1100 beds the priorities of the Trust focus on a quality service which is all about people - patients, staff and partners. Recognised as providing 'outstanding' care to our patients and rated 'Good' overall by the Care Quality Commissioner, is testament to the skill and dedication of the people who work here. CUH's values - Together - Safe, Kind, Excellent - are at the heart of patient care, defining the way all staff work and behave. The Trust provides accessible high-quality healthcare for the local people of Cambridge, together with specialist services, dealing with rare or complex conditions for a regional, national and international population.

CUH is committed to promoting a diverse and inclusive community - a place where we can all be ourselves. We value our differences and fully advocate and support an inclusive working environment where every individual can fulfil their potential. We want to ensure our people are truly representative of all the communities that we serve. We welcome applications for all positions in the organisation irrespective of people's age, disability, ethnicity, race, nationality, gender identity, sex, sexual orientation, religion or belief, marriage and civil partnership status, or pregnancy and maternity status or social economic background.

Job description

Job responsibilities

Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities.

Due to Home Office immigration rules, a full time permanent vacancy cannot be filled by individuals on a Student visa. Therefore, please be advised that if you are a Student visa holder, we will not be able to offer you a full time permanent contract unless you have:- applied for a Graduate visa- or you will have successfully completed your course and have applied for a Graduate visa before the anticipated start date of your employment- or the Trust has agreed that they will Sponsor you as a Skilled Worker and you will complete your studies within 3 months of the anticipated start date of employment

This vacancy will close at midnight on 8th September 2024

Interviews are due to be held on 19th September 2024

Benefits to you

At Cambridge University Hospitals, we want to do all we can to support good working days. We offer development opportunities and a wide range of benefits, including on-site leisure facilities, shopping concourse and day nurseries. Our good work programme currently includes providing reduced cost Stagecoach bus travel to and from Cambridge University Hospital site. Park and Ride bus journeys between Babraham Road and Trumpington sites are free, as is the route to and from Cambridge train station and our hospitals. We also subsidise the cost of parking on site for eligible staff.

On CUH campus, hot food is available 24/7 and at a reduced cost for colleagues. Recently we launched the first of our staff pod break spaces. Located in the Deakin Centre, we have a purpose-created colleague-only caf, with free tea and coffee, a break space and private outside area for colleagues to rest, refuel and recharge. Just one of the ways we are working hard to support good working days at CUH.

CUH is committed to assisting employees in achieving a good work-life balance irrespective of role or personal circumstances. Flexible arrangements may include, but are not limited to, part-time working, job-share, term-time working and flexible start and finish times.

Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered.

We welcome applications from the Armed Forces.

Person Specification

Qualifications

Essential

• Educated to degree level on NVQ 4 or equivalent
• Customer Service/Business Administration/ITQ or equivalent professional experience

Desirable

• Secretary qualification or equivalent
• Team leader / management qualification
• Typing qualification or equivalent experience
• Specific technical / professional qualification

Experience

Essential

• Experience of managing staff / a busy clerical / office environment or reception service or project
• Secretarial and / or complex administrative experience
• Prioritising, planning and organising own and others tasks
• Experience of dealing with difficult situations and confrontations
• Data entry experience and documentation

Desirable

• Previous experience of working in NHS
• Previous experience of working with medical records
• Recruitment and selection of staff
• Performance management of staff

Knowledge

Essential

• Confidentiality and data protection processes and procedures
• Customer Service
• Good working knowledge of office procedures and all Microsoft packages
• Awareness of NHS targets and Trust priorities
• Awareness of anti-discriminatory issues

Desirable

• Knowledge of the Trust including awareness of priorities
• Knowledge of the Trust information system
• Knowledge of medical terminology

Skills

Essential

• Ability to manage/work as part of a team
• Excellent communication skills including telephone, email and face to face
• Ability to organise and manage own time and others to keep to schedule and deadlines
• Ability to analyse and present complex data
• Ability to manage projects
• Ability to use own initiative and work autonomously
• Leadership skills
• Excellent IT skills - ability to use Microsoft office applications including spread sheets and email
• Developed accuracy and speedy typing and keyboard skills
• Ability to show attention to detail and accuracy
• Ability to adapt to change
• Ability to work under pressure
• Ability to store and safeguard confidential documents
• Ability to take minutes to a high standard

Desirable

• Ability to touch type
• Ability to work with budgets
• Ability to requisition general stock

Additional Requirements

Essential

• The ability to understand and behave at all times, towards patients, visitors and colleagues according to the Trust values of safe, kind, excellent

Employer details

Employer name

Cambridge University Hospital NHS Foundation Trust

Address

Addenbrookes Hospital-Division A

Hills Road

Cambridge

CB2 0QQ

Any attachments will be accessible after you click to apply.

180-A-245385