An exciting opportunity has arisen for an accomplished administrative professional to join the All Age Safeguarding Team to work as the All Age Safeguarding Admin Team Manager.

As the Admin Team Manager, you will proactively lead a flexible and dynamic team to support the All Age Safeguarding Team across the Trust. This will include the management of your own and other team members workload, the development and maintenance of effective IT systems, the direct management of 7 administrators.

We are looking for a dynamic and motivated individual, who will fit well into a multi discipline, multi-agency team. The successful candidate will have excellent written and verbal communication skills as well as experience of a busy office environment. We are looking for a team player who has great interpersonal skills. Due to the often changing nature of the work this role would suit a person who has strong time management skills and the ability to prioritise effectively.

Main duties of the job

• To deal proactively with correspondence and other forms of communication on behalf of the team, liaising with other offices/organisations/service users to collect and exchange information
• Working flexibly across the organisation, covering the work of colleagues during peak periods or absence.
• Analysing and interpreting information and explaining this clearly to other staff as appropriate.
• Review the communication systems for staff, patients and/or external sources using appropriate communication tools
• Conduct team meetings and informal and formal consultation to staff on work objectives, changes and dissemination of all relevant information to departments, external and internal users (e.g. dissemination of minutes, memos)
• Involves staff in decisions that may affect them as appropriate.
• Work collaborate as part of an integrated team.

About us

We are one of the largest hospital trusts in England, with fivehospitals and community clinics serving a local population of around 800,000 people. Our vision is 'great healthcare from great people'. Everything we do is guided by our values: 'People feel cared for, safe, respected and confident that we are making a difference'. We have a new way of working at East Kent Hospitals, called 'We care'. It's about empowering frontline staff to lead improvements day-to-day. We're looking for compassionate people to be part of our improvement journey for the patients, families and carers we care for every day.

Applications for this role should be written by the applicant. If artificial intelligence (AI) programmes are used then the application may be rejected due to this document being an important part of the assessment process. This does not prevent applicants seeking appropriate support with applications should they need to for the purposes of any declared disability.

Please note that if you require a Certificate of Sponsorship to work in the UK you must declare this on your application form, even if you currently have a certificate of sponsorship or a work permit for another role and are already working in the country. Please note we are only able to sponsor candidates on a Skilled Worker Visa applying for roles Band 5 and above.

Job description

Job responsibilities

Please scroll down to access the full Job Description and Person Specification located in Documents to download.

If you have further queries please dont hesitate to contact the line manager using the contact details below.

Person Specification

essential

Essential

• Educated to degree level or diploma in management (or equivalent), or working towards

Desirable

• Project management

essential

Essential

• NVQ Business & Administration (or equivalent)

Desirable

• Higher level Microsoft Office training

essential

Essential

• Minimum of 5 years experience in an administrative role

Desirable

• Previous NHS experience

essential

Essential

• Able to demonstrate organisational and diary management skills to include co-ordination of meetings and associated duties.

essential

Essential

• Able to demonstrate a comprehensive knowledge of administrative procedures and the ability to undertake associated tasks ensuring adherence to defined procedures and guidelines

Employer details

Employer name

East Kent Hospitals University NHS Foundation Trust

Address

Buckland Hospital

Coombe Valley Rd

Dover

CT17 0HD

Any attachments will be accessible after you click to apply.

344-6896COR