We are looking for a highly organised, self motivated individual, able to work on your own initiative, to tight deadlines and with a good attention to detail. The role involves providing effective and efficient administration and governance support to the Board, its committees, and the Council of Governors .

This includes the development of committee programs of work, taking accurate and concise minutes, advising on governance procedures, formal report writing and implementing improvements to support governance processes.

Main duties of the job

• Provide lead secretarial support for the Board Committees and Council of Governors meetings including maintaining the cycle of business, collation of papers, and taking accurate and concise formal minutes, and writing reports for committees.
• Support with communication and engagement with the Council of Governors.
• Support the Council of Governors with the implementation of a member and public engagement strategy.
• Act as a key point of contact for Governors and board members ensuring they are full briefed on Board business.
• Provide advice on the governance arrangements of meetings having regard to the Trust's Constitution and other key governing documents.

About us

We employ 3,500 staff in 63 locations and serve a population of 2,600,000 in Northumberland, Tyne & Wear, County Durham, and Tees over 3230 square miles.

Many people think the job of the ambulance service is to collect patients and take them to hospital, but we do much more!

Paramedic skills have developed hugely in recent years, meaning we carry out more treatment at the scene and en-route to hospital.

We have a dedicated clinical assessment service that allows us to provide patients with the most appropriate care from the beginning of the patient journey.

We have a specialised branch of the Trust called HART which deal with explosions or terrorist attacks.

Ultimately patients are the heart of everything that we do to support our mission of safe, effective and responsive care for all.

We value and respect the diversity employees bring to our workplace. We recruit a workforce that reflects the community we serve, and welcome applications from people from all backgrounds. To ensure we deliver on our aims in relation to diversity and inclusion we assess ourselves against a range of frameworks. We are ENEI Gold employer, Disability Confident Leader, Dyslexia Smart Award employer, Dementia Friendly, and part of Mind Blue Light programme and the Race at Work Charter from the Princes Responsible Business Network and are achieving across all objectives in NHS Equality Delivery System.

Job description

Job responsibilities

See detailed job description.

• Provide lead secretarial support for the Board Committees and Council of Governors meetings including maintaining the cycle of business, collation of papers, and taking accurate and concise formal minutes, and writing reports for committees.
• Support with communication and engagement with the Council of Governors.
• Support the Council of Governors with the implementation of a member and public engagement strategy.
• Act as a key point of contact for Governors and board members ensuring they are full briefed on Board business.
• Provide advice on the governance arrangements of meetings having regard to the Trust's Constitution and other key governing documents.

Person Specification

Education, Qualifications and Training

Essential

• Educated to GCSE level or equivalent with a minimum of 5 GCSE's (including Mathematics and English)

Desirable

• NVQ 4 (or equivalent) in a relevant field applicable to an office environment or a corporate governance qualification

Key Skills,Knowledge and Aptitude

Essential

• High level of analytical, critical thinking and problem-solving skills. Strong interpersonal, presentation and communication skills for the purpose of writing to and speaking with executives, directors and governors. Excellent listening and minute taking ability.
• Good report writing skills. Proven computer literacy in the use of business/office software packages specifically, MS Excel, MS Word, MS PowerPoint.Good secretariat organisational skills

Desirable

• Knowledge of governance arrangements within a Foundation Trust. General knowledge of the NHS

Experience

Essential

• Significant experience of recording meetings through accurate and concise minutes.Significant experience of undertaking administrative functions with minimum supervision. Experience of providing support at Board or executive level
• Experience of planning activities and working towards tight deadlines. Experience of planning and coordinating meetings effectively.Experience of working with different staff groups and other agencies

Desirable

• Experience of delivering training. Experience of managing projects.Understanding of corporate governance

Disposition/Personal Attributes

Essential

• Ability to multi-task, prioritise and manage workload within time constraints and work to tight deadlines. Methodical approach to work with excellent attention to detail.Excellent interpersonal skills.Ability to learn and assimilate information quickly
• Highly motivated, enthusiastic and self-reliant . Professional approach and image. Ability to exercise tact and diplomacy at all times.Ability to work with people at all levels of the organisation Must be a team player. Ability to maintain the confidentiality and security of information

Other

Essential

• Requirement to travel to and attend NEAS offices at the dates and times as specified by the Trust.

Employer details

Employer name

North East Ambulance Service NHS Foundation Trust

Address

Bernicia House

Goldcrest Way, Newburn Riverside Business Park

Newcastle Upon Tyne

NE15 8NY

Any attachments will be accessible after you click to apply.

340-GC-08-24