The post holder will be required to ensure that the CAFM system is able to support and forecast work activities ensuring (with other senior managers) that resources match predicted work requirements at all times allowing activity to be undertaken in line with the requirements of SLA's, SFG20, statutory, operational and organisational constraints. To act as the in house expert on the CAFM system, supporting departmental leaders and managers in ensuring that the system remains fit for purpose. To support operational managers in understanding and managing current and future demands in work activities.

Main duties of the job

All duties and responsibilities are listed in detail within the job description and person specification. Please refer to this section for full details.

About us

Essentia is part of Guy's and St Thomas' NHS Foundation Trust and is the in-house team responsible for non-clinical healthcare services. Essentia designs, builds and maintains healthcare infrastructure vital to the smooth running of healthcare services. This encompasses everything from construction projects and healthcare planning to waste management, housekeeping, transport and security. Essentia employs around 1,700 people, who provide essential facilities management support to clinical teams. It combines exceptionally high standards and public sector values with commercial focus, innovative thinking and modern technology to create the best possible patient experience. Essentia strives to be a great place to work, grow and build a career. The Essentia Way is:

• Working together
• Doing it well
• Looking after each other

We have a great NHS pension scheme, access to our own training academy, interest free season ticket loans and much more. If you fit the criteria, apply and you could be part of our Community Family.

Job description

Job responsibilities

Support the Engineering Estates Manager, Building Manager, and other colleagues in managing and forecasting work activities (both Planned Preventative Maintenance and on demand work) to ensure that the requirements of SLAs are able to be achieved.

To undertake day to day operational management of the CAFM system to allow planned preventative maintenance activities to be timed to take into account accessibility constraints, labour availability as well as required completion dates with due consideration to SLA, statutory requirements and impact on long term plan.

To provide a long term look forward at expected activity and provide forward planning summaries to operational managers. This includes 5 yearly, annual, next quarter, monthly and weekly plans.

To provide critical and key service users with forward maintenance plans of activity and access requirements for their respective areas on an annual, quarterly, monthly and weekly basis.

Responsible for the training of admin, management and operation staff in respect of the specialist Computer Aided Facilities Management system (CAFM)

Development of a comprehensive auditing system

• To support the transference of good practice (at all levels) between the various sites ensuring that the Essentia engineering service can demonstrate a path of continuing improvement and the maintenance and improvement in quality.

Financial accountability

The post holder will be responsible for authorisation up to 5k.

To act as the initial conduit for information exchanging between the operational and financial management teams.

Duties and Responsibilities

The post holder will be responsible for the day to day administration of the CAFM system within the operational engineering hub. This will include but is not limited to the following: -

Supporting the Engineering Estates Manager, Building Manager, and other colleagues in managing and forecasting work activities (both Planned and on demand) to ensure that the requirements of SLAs are able to be achieved

To undertake day to day operational management of the CAFM system to allow planned preventative maintenance activities to be timed to take into account accessibility constraints, labour availability as well as required completion dates with due consideration to SLA, statutory requirements and impact on long term plan.

To provide a long term look forward at expected activity and provide forward planning summaries to operational mangers. This includes 5 yearly, annual, next quarter, monthly and weekly plans.

To provide critical and key service users with forward maintenance plans of activity and access requirements for their respective areas on an annual, quarterly, monthly and weekly basis.

To ensure that materials required for planned maintenance activities are ordered collated and available for collection by the in-house maintenance team at the time the works are planned to take place.

To ensure that the CAFM system remains able to provide evidence to the various assurance and governance arrangements within Essentia and the Trust relating to on demand or planned preventative maintenance activities undertaken by the in-house team, contractors or other service provider.

Assist in developing a centre of excellence approach to services to ensure a sound platform on which Essentia can offer these services to a growing NHS client base

Ensure that communication is a two-way process, which should encourage feedback and generation of good ideas, better involvement and help to create a strong sense of common purpose within the CAFM team.

Ensure regular open meetings and a consistent method of communication with senior management, across all disciplines and professional boundaries.

Present information on multi-faceted projects to Trust and other staff at Board and senior management level. Be able to present financial, contractual, technical and other information with respect to operational, maintenance and engineering projects.

Provide advice on Estates matters and the condition of the Estate, as required.

To ensure an audit process exists and is operated for monitoring legislative site processes.

To provide information and data to the Performance, Planning and Quality Manager with accurate and timely information appertaining to engineering systems and infrastructure as well as team activities and progress and delivery data to enable routine reporting to be undertaken.

Carry out all relevant feasibility studies. Analyse complex data and prepare the information for presentation to a technical and non-technical audience

Any other duties as required commensurate with the grade of this post

Person Specification

Qualifications and Education

Essential

• Educated to degree level additional in depth professional training and specialist knowledge in an engineering and construction discipline, performance and staff management acquired through training and experience over an extended period of time.
• Health & Safety qualification (IOSH Managing safety) or equivalent
• Evidence of continuous personal and professional development

Desirable

• Technical courses (i.e. Water, Gas, Asbestos, Electrical, Building and CDM Regulations, Control of Contractors etc.)
• Professional membership of related institution e.g.CIBSE/CIOB/MRICS

Physical Requirements

Desirable

• In possession of a full, current, clean UK driving licence.

Previous experience

Essential

• Extensive Estate experience in the NHS dealing with a multi-site customer environment

Skills/Knowledge/Ability

Essential

• Able to work under pressure and prioritise timescales
• Experience of developing policies, procedures and systems
• Extensive Knowledge of CAFM systems and in particular Planet Enterprise software
• Experience of working with suppliers and service users
• Good track record of achievements
• Ability to set and monitor quality targets
• Extensive knowledge of relevant legislation (i.e. H& S, Water, Gas, Asbestos, Electrical, Building and CDM Regulations, Control of Contractors etc.)
• Excellent presentation and communication skills providing and receiving complex and sensitive information. Influencing, persuading and negotiation skills
• Experience in managing budgets
• Experience in managing staff
• Sensitive to the needs of patients, customers, their helpers and families.
• Experience in the use of IT systems, the creation and management of data bases and the production of reports.
• Good communication skills (written, numeration and oral).
• Excellent interpersonal and communication skills.
• Self-motivated with the ability to work on own initiative with minimal supervision and to manage and prioritise workload appropriately
• Must be able to work effectively as a team member and be capable of fostering and maintaining professional relationships with colleagues and customer groups
• An outgoing and enthusiastic team player
• Mature, friendly, confident and efficient in dealing with people at all levels
• Able to deliver agreed objectives on time
• Must have the flexibility to work with a variety of projects and customer groups
• Must be flexible and adaptable to change
• Must be prepared to work anywhere within the Trust localities when reasonably required.

Desirable

• The ability to prepare contracts and service specifications
• Working Knowledge of Oracle procurement system

Employer details

Employer name

Guy's and St Thomas' NHS Foundation Trust

Address

Tabard House

Talbot Yard

London

SE1 9RT

Any attachments will be accessible after you click to apply.

196-ESS1446