Nottinghamshire Healthcare has an exciting opportunity for an experienced workforce professional to lead the rota management function within Medical Workforce. It is a fast-paced environment, supporting colleagues across the organisation, to produce medical rotas that are efficient and effectively managed. This role will link closely with the Trust's medical engagement plan for Resident Doctors .

This is an important role supporting the delivery of key activity targets, including a reduction in locum and agency spend along with modelling of new/revised shift patterns and designing of rotas to ensure safe medical staffing levels are optimised for patient care. You will need a flexible approach to work to meet the needs of the service and be able to attend Highbury Hospital for Resident Doctor induction and regular face to face engagement sessions. High levels of resilience are key to deliver agreed targets and the demands of the service.

This role requires an experienced specialist who has significant knowledge advising on medical terms and conditions. The role will suit a highly motivated individual, who is able to deliver under pressure and can handle competing demands. They will work on their own initiative, having a flexible and adaptable approach, which is people centred and leads by example. The role sits within our People & Culture team and the post holder will be a key contributor to delivery of Our People Plan which addresses the NHS National People Plan direction.

Main duties of the job

Critically, you will be responsible for ensuring that national Terms & Conditions for Medical & Dental colleagues are adhered to when planning, co-ordinating and implementing rotas. You will operationally manage and review the recruitment procedures, onboarding of Resident Doctors. The role will ensure timely implementation and delivery of rotas, along with leading professional, consistent advice and guidance on rota management.

Experience of leading and implementing change will be vital. You will support the implementation of specific medical workforce projects to enable the Trust to meet the challenges of the national medical workforce agenda and internally ensuring compliant and cost-effective medical rotas.

Along with the Guardian of Safe Working Hours, you will manage the exception reporting process, analysing data and advising our Care Groups and other committees both internal and external to the Trust regarding medical rotas.

The role will play a key part in the contribution towards the wellbeing of Resident Doctors through leading on rotas that are supportive to both the individual and service requirements. Communication is vital, therefore liaison and negotiation with all levels of colleagues, keeping them informed of any changes to rotas, will be a measure of success. You will work with clinical leads and operational managers to ensure the overall effective use of resources and continuous improvement in service delivery.

About us

#TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons.

We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire's biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.

We offer a variety of employee-led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network. These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity.

The health and wellbeing of our colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team.

The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net-zero commitment

Job description

Job responsibilities

Provide expert advice to Associate Medical Directors, Clinical Directors and other Care Group Managers and Consultants on the 2016 Doctors and Dentists in Training working hours and rest requirements

Model 2016 Contract compliant rotas on a web-based rota management system

Preparation and presentation of reports up to and including at Board level within the Trust and to external bodies as required.

Represent the Trust as required at local and national level in respect of rota management and compliance issues

Responsible for managing applications for Less than Full Time Training (LTFT) applications from resident doctors to the Trust including liaising with NHS England, Medical Education and Care Groups

To contribute to the delivery of a number of Trust wide projects on a variety of topics, including but not limited to, resident doctor engagement plan, medical rostering, establishment reviews, effective medical leave planning & co-ordination

Line management of two medical workforce co-ordinators

Evidence of a collaborative and constructive approach to problem solving.

Person Specification

Qualifications and Training

Essential

• Educated to degree level or equivalent level of knowledge and experience
• CIPD qualified or part qualified or equivalent knowledge gained through experience.
• Evidence of continued professional development.

Experience

Essential

• NHS Experience specially within medical workforce, advising on terms and conditions relating to rota management
• Experience of change management in a healthcare setting
• Experience of developing policies and procedures, Standard Operating Procedures

Desirable

• Experience of working with medical eRostering systems
• Experience of managing a medical bank
• Managing Budgets

Knowledge

Essential

• Knowledge and experience of advising on the 2016 Doctors in Training Contract Terms and Conditions of Service

Skills

Essential

• Assimilates, analyses complex information and situations related to the implementation of projects

Desirable

• Assist in training staff in the use of specific software and the processes that support the administration of rota compliance

Employer details

Employer name

Nottinghamshire Healthcare NHS Foundation Trust

Address

DMH

Nottingham

NG3 6AA



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186-1043-24-CS