The post holder will work alongside the Head of EPRR / BC and Lead for Mortuaries to provide expert emergency and contingency planning advice, information and support to relevant Trust wide staff and committees, to ensure the Trust meets their statutory obligations in line with the Civil Contingencies Act 2004 and other relevant policies, guidance and standards e.g. ISO 233101.

Ensuring lessons identified are embedded into the organisation.

Main duties of the job

Review national polices, guidance and regulations to determine how they apply to the Trusts response within the field of emergency planning

Know and understand roles and responsibilities of all responding organisations in the event of a business continuity, critical or major incident

Understand the principles and practice of risk management, investigation and mitigation in the context of governance in the NHS and implement mitigation measures within the Trust

Support Head of EPRR/BC, Lead for Mortuaries to deliver the business continuity arrangements and and produce regular reports throughout the year

Produce and deliver professional written and oral reports regarding EPRR matters to Executive Management Board and stakeholders

Act as a member of working groups in relation to hospital refurbishment project works and provide professional opinion and advice

Responsible for the planning, procurement, installation, and maintenance of Incident Control Centre equipment and ensure that the users are familiar with the facilities

Review and maintain emergency and business continuity plans for all services across the Trust

Development and delivery of specialist training and exercises to all staff groups across the Trust to ensure staff and patients maintain safety

Ensure comprehensive debriefing and action plans including associated recommendations to address gaps / weaknesses in the Trust's systems.

About us

Chelsea and Westminster Hospital NHS Foundation Trust is one of England's top-performing and safest trusts. We operate two main acute hospital sites--Chelsea and Westminster Hospital and West Middlesex University Hospital--along with award-winning clinics across North West London.

Our nearly 7,500 staff care for a diverse population of 1.5 million, providing full clinical services, including maternity, A& E, and children's services, plus specialist HIV and sexual health clinics. The Care Quality Commission rates us 'Good' in safety, effectiveness, care, and responsiveness, and 'Outstanding' in leadership and resource use.

We continually invest in our facilities, including a �30m expansion of critical care at Chelsea and Westminster and an �80m Ambulatory Diagnostic Centre at West Middlesex.

We welcome applications for flexible working arrangements, accommodating requests where possible to support our staff and patient needs.

The Trust is committed to equality and welcomes applications from all, regardless of background. Adjustments can be made for disabled candidates. Early application is advised as vacancies may close once sufficient applications are received. If you haven't heard from us within three weeks of the closing date, your application was likely unsuccessful. Employment is subject to a six-month probationary period.

Job description

Job responsibilities

Staff Management

Support senior staff in the implementation and management of changes relating to emergency planning and resilience

Support the formation of the Trust response in the development of advances in emergency planning and resilience

Represent the Trust at meetings with other relevant authorities and organisations in relation to emergency planning and resilience

Support the development of an innovative business approach with an emphasis on making the best use of the Head of EPRRs resources, time and effort to optimise performance

Act as the deputy for EPRR in the absence of Head of EPRR/BC, Lead for Mortuaries and make policy and operational decisions in their absence within their remit of authorisation

Financial Management
Be responsible to the Head of EPRR/BC / Lead for Mortuaries for the financial control of resources associated with EPRR Knowledge of Financial Systems e.g. monitoring budget management, processing invoices and procurement and support the provision and maintenance of equipment and resources related to EPRR Lead specific projects to improve financial management as agreed with the Head of EPRR / BC Participate in the business planning process, producing capital and revenue business cases and proposals for service development
Communication
Maintain the EPRR intranet section ensuring contents is up to date and user friendly Work with the Communication Department to contribute to the maintenance of robust lines of communication for alerting and responding to incidents to fulfil warning and informing requirements Maintain an accurate staff cascade list to ensure emergency activation lists are effective Have the ability to communicate (oral and written) to all Trust personnel, including executives, in a manner appropriate to their role and position Produce quarterly emergency planning reports including progress against plans, incident and exercise reports Lead the six monthly communication exercises and produce a report to identify findings and learning Actively promote and represent the Trust with positive and appropriate contributions at meetings Ability to prepare and produce concise yet insightful communications for dissemination to senior stakeholders and a broad range of stakeholders as required Experience of creating and giving presentations to a varied group of internal and external stakeholders Motivational skills to encourage collaborative working
Teaching and Training
Promote a positive learning environment and contribute to a meaningful educational experience for all new starters/learners through induction supporting competency assessments in order to achieve and maintain competencies across both sites Act as a role model in delivering a high standard and professional EPRR training package to all levels of staff within the Trust, promoting excellence and enabling understanding through evidence based training To develop and support an on-going EPRR strategy, so to ensure that relevant staff receive refresher training in incident management and response. That such staff understand the statutory requirement to undertake such training To lead and support on delivery on training in relation to HAZMAT/CBRNE. To ensure own practices are up to date in order to provide quality training that ensures an effective response by participating personnel Support the delivery of a range of emergency planning and business continuity training and development programmes for all staff across the Trust Support delivery of the Trust exercise programme to test emergency and business continuity programmes and policies across the Trust to ensure and maintain staff and patient safety and well-being To support the design, implement and the review of teaching sessions for all key staff e.g. Clinical Site Managers, embedding an ethos of consistent learning and sharing together Support development of an ongoing strategy to ensure that all staff receive refresher training in issues relating to emergency planning and business continuity Liaise with managers and the Learning Development Team to ensure emergency planning / business continuity training is included within Training and Development plans for relevant staff and are reflective against their Training Needs Analysis Develop and initiate exercises for specific parts of the major incident plan or Trust emergency / continuity plans Review the responses to any exercise within the Trust, produce a report with recommendations for improvements and summarise results for Head of Emergency Planning and Resilience, Business continuity and Lead for Mortuaries Follow up recommendations resulting from exercises to ensure they are implemented within the Trust Ensure exercise programme complies with the CCA 2004 requirements including 6 monthly commex, annual table top and three yearly multi agency exercise Maintain accurate records of exercises and training and produce appropriate reports and action plans for improvement Co-ordinate debriefings following incidents and ensure that lessons learnt are embedded in policy and practice Responsible for completing regular audits including testing of the Incident Coordination Centre and EPRR dedicated equipment
Information and Knowledge Management

Understand and educate others in the national and sector emergency planning and resilience requirements

Understand the management of major, mass casualty incidents and business continuity

Lead on EPRR risk management by understanding risk and hazard assessment / risk management systems, represent the Trust by attending the NHSE EPRR Risk Management Group

Provide a recognised point of contact for authoritative, specialist advice on emergency planning. Liaise with and understand the roles of statutory and non-statutory emergency planning agencies.

Maintain a Trust database of major and mass casualty incidents.

Review Department of Health and Sector guidance and directives to ensure they are appropriately imbedded within Trust policy and guidance

Organisational Management

Establish and maintain an efficient office function including reference sources, records, and correspondences

To manage own time and work items ensuring fulfilment of the core tasks of this role and seek ways of efficient working that both supports the department and the Trust

Participate appropriately as a member and act as secretariat to the EPRR Working and Strategic Group

To carry out any other duties as agreed with the Head of EPRR/BC

Analytical

Use postgraduate educational skills to analyse highly complex and sensitive issues where material is conflicting and drawn from multiple sources and produce and present detailed discussions and conclusions

Demonstrate capability to act upon incomplete information, using experience to make inferences and decision making

Experience of setting up and implementing internal processes and procedures, analyse data and produce briefing papers and recommendations based on the observations.

Professional

All employees have a duty to take reasonable care to avoid injury to themselves or to others and to co-operate with the Trust in meeting its statutory requirements

Act as a role model at all times ensuring Trust values are embedded within every aspect of the service

To be able to work autonomously across all Trust sites for extended periods and be able to manage own workload and have the ability to prioritise tasks against a fluid work schedule based on the demands of the EPRR department and the Trust

To maintain all appropriate professional registrations and uphold professional codes of Conduct and Standards

Produce and deliver written and oral presentations to Executives and internal and external stakeholders at a postgraduate level

Use previous knowledge and experience to assist and develop wider NHSE programmes. To engage with internal and external partners to improve existing capabilities and to investigate and implement new equipment and methodologies into the wider emergency planning environment

Act as a role model at all times ensuring Trust values are embedded within every aspect of the service

Demonstrate continuing professional development (CPD) including course attendance and reflective learning

To maintain a high level of knowledge and competence within the field of emergency planning / resilience

Agree own annual objectives and own Personal Development Plan

To maintain personal professional development and a record of professional learning and experiences

Person Specification

Presentation at interview

Essential

• Masters degree or equivalent experience in Health Emergency Planning
• Qualification in Business Continuity
• Training qualification or equivalent experience
• Qualification (Level 5 or above) in Leadership and Management with proven line management and staff reporting experience
• Motivational skills to encourage collaborative working to improve services/performance where there may be resistance to change
• Evidence of delivering exercises that test emergency and business continuity plans
• Evidence of supporting the development of Incident Response Plans such as pandemic, adverse weather, evacuation, and major incident
• Ability to work collaborative and engage others in service development
• Ability to critically analyse and interpret a range of complex facts, situations and information
• Plan, organise and deliver a wide variety of specialist training for both clinical and non- clinical staff, adjust protocols as guidance develops
• Role model of professionalism even when under work pressures
• Ability to work as part of a team and on own initiative with minimum supervision
• Experience of delivering a service within financial constraints
• Knows and can meet all Trust Values

Desirable

• UKHSA Loggist Train the Trainer
• Senior EMERGO Instructor
• HMIMMS Instructor
• Experience of working in the NHS with responsibility for emergency planning

Employer details

Employer name

Chelsea and Westminster Hospital NHS Foundation Trust

Address

Chelsea and Westminster Hospital

369 Fulham Road

London

SW10 9NH

Any attachments will be accessible after you click to apply.

289-CSS-1584