Are you ready to make a significant impact in the world of digital healthcare?

Following the approval of the Digital Strategy we will be undertaking an ambitious programme of work to deliver a range of state-of-the-art clinical IT solutions across the Trust to fully digitize our patient records and provide clinical staff with fast, simple and controlled access to patient data. This will be supported by a modern fit for purpose infrastructure and links to our Group Hospital partner, North Bristol Trust.

UHBW is on the hunt for an enthusiastic and experienced Business Coordinator- To provide a full and effective business coordination function service to the Digital Services General Manager and wider Digital Services Department including:

To take responsibility for correspondence and reports, which includesdrafting and typing of letters and reports (some of which may beconfidential) that require high levels of concentration in a busy officeenvironment.

Preparing material, slides and presentations for meetings andconferences, using various software packages including spreadsheets.

To organise meeting, demonstrations, including booking rooms, catering, presentation equipment, and liaison with presenters, drafting programmes and on the day, event management.

To liaise with all disciplines of staff, both within and outside the Trust to ensure that effective communications are maintained.

Main duties of the job

Business Coordination - To provide a full and effective business coordination function service to the Digital Services General Manager and wider Digital Services Department including:

o To take responsibility for correspondence and reports, which includes drafting and typing of letters and reports (some of which may be confidential) that require high levels of concentration in a busy office environment.

o Preparing material, slides and presentations for meetings and conferences, using various software packages including spreadsheets.

o Arranging meetings, making appointments.

o To organise meeting, demonstrations, including booking rooms, catering, presentation equipment, and liaison with presenters, drafting programmes and on the day, event management.

o To appropriately deal with all enquiries in a responsive and professional manner to ensure a positive image at all times.

o To liaise with all disciplines of staff, both within and outside the Trust to ensure that effective communications are maintained.

o To receive calls and correspondence from staff within the Trust or members of the public, some of which may constitute complaints.

o To be responsible for incoming post, assessing priority and dealing with matters as appropriate, including initiating and replying to correspondence.

About us

University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as 'Good' overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward- thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds city living within a stone's throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we're meeting our pledge.

Job description

Job responsibilities

For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.

Person Specification

Qualifications and Training

Essential

• Educated to degree level or relevant experience
• Qualification in Business administration or equivalent subject
• Evidence of commitment to continuing personal development

Knowledge and Experience

Essential

• Experience of working in senior team environment supporting individual projects and administration
• Experience of line managing staff
• Knowledge of a full range of administrative and organisational policies and Procedures
• Experience working as a business coordinator
• Experience dealing with all levels of staff both on the telephone and in person
• Previous experience of the NHS

Skills and Abilities

Essential

• Excellent organisational and administrative skills with a high level of accuracy
• Ability to quickly understand complex concepts and prioritise accordingly
• Excellent communication and interpersonal skills in order to build and maintain positive working relationships with internal colleagues & external clients
• Ability to work under own discretion and initiative with a methodical and organised approach without supervision
• Proven ability to meet deadlines and work under pressure with skills relating to prioritisation, delegation and time management
• Understanding of the sensitivity and confidentiality of work within the Digital Services Department and handling such work in an appropriate manner
• Ability to quickly understand complex concepts and prioritise accordingly
• Ability to use Microsoft Office or evidence of training in MS Office applications
• Ability to work as part of a team
• Ability to communicate effectively and appropriately both written and verbally with a wide range of people within and outside the Trust
• Proven ability to persuade others

Aptitudes

Essential

• A positive, friendly disposition and self-motivator
• Knowledge of the NHS and its current policies and an ability to understand implications for the Trust
• A pride in the quality and accuracy of your work and attention to detail
• Co-operative, helpful and flexible attitude to work
• Enjoys challenges and demonstrates resilience
• Genuine interest in the structure and work of the Trust and consequently in relationships with other organisations
• Willingness to undertake training and develop additional skills
• Forward thinking, innovative and proactive approach to work

Employer details

Employer name

University Hospitals Bristol and Weston NHS Foundation Trust (UHBW)

Address

40 Southwell Street

Bristol

BS2 8EJ

Any attachments will be accessible after you click to apply.

387-TS-6844-MF