The Medical Rostering Advisor will work as a member of the Medical Rostering Team to provide helpdesk support and operational implementation of the e-Rostering system for medical areas within and across the Trust.

The postholder will work with Trust clinicians and managers in order to implement and support the e-rostering system to its full potential within the service, ensuring that the unit is working within its financial budgets, producing safe rosters that fulfil the demands of the service and reflecting staffs work patterns as required.

Main duties of the job

To facilitate specific work programmes as delegated by the Medical Rostering Manager, ensuring that key milestones and outputs within the project plan are achieved and risks are identified and managed.

Using knowledge on terms and conditions (both Junior Doctor and Consultant Contracts) set up, implement and maintain a new e-rostering system to meet the requirements of the Trust, managers, clinicians and users.

Provide technical support answering queries received in person, via phone or e-mail.

Ensure all rosters are finalised ready for payroll extract, to ensure that the payroll file can be run and staff are paid on time

Offer advice and guidance for service redesign using system knowledge and expertise to interrogate potential outcomes

About us

Bedfordshire Hospitals NHS Foundation Trust provides hospital services to a growing population of around 700,000 people living across Bedfordshire and the surrounding areas across two busy hospital sites in Bedford and Luton. Both hospital sites offer key services such as A& E, Obstetrics-led Maternity and Paediatrics. You will be joining a friendly, high performing Trust committed to ensuring the health and wellbeing of staff. As one of the largest NHS Trusts in our region you will have access to a programme of high quality training and development to help you grow your career. The Trust continues to be committed to delivering the best patient care using the best clinical knowledge and technology.

Our Values

We not only recruit based on qualifications and experience - we recruit individuals who demonstrate the behaviours which underpin our Trusts core values. We achieve this by using values based recruitment. We are dedicated to making our recruitment practices as inclusive as possible for everyone, we are committed to promoting equality and diversity, and creating a culture that values differences.

Please note that vacancies may close prior to the advertised closing date when sufficient number of applications have been received. All new staff will be subject to a probationary period covering first 6 months in post. Travel between hospital sites may be required. Please review all documents attached to ensure you familiarize yourself with all requirements of the job.

Job description

Job responsibilities

The Medical Rostering Specialist will be responsible for ensuring all modules of the e-rostering system are implemented across all staffgroups within the Trust, including medics, and across all sites, according to the agreed project plan and within budget under the jurisdiction of the MedicalRostering Manager using using knowledge on terms and conditions (both Junior Doctor and ConsultantContracts) set up, implement and maintain a new e-rostering system to meet the requirements of the Trust, managers, clinicians and users.

Please see the attached JD for a full overview of the main duties and responsibilities of the role.

Person Specification

Experience

Essential

• Degree level qualification or experience
• Experience in Medical Rostering
• Experience of database administration
• Experience of dealing with difficult situations in face to face, over the telephone and e-mail
• Experience running and maintaining a helpdesk
• Experience in working with an e-Rostering system, preferably HealthRoster/Optima

Desirable

• Previous experience of working with IT systems e.g. ESR
• Experience of generating and analysing reports and documents which contain complex data

Knowledge

Essential

• Excellent understanding of working regulations and guidelines e.g. EWTD, 2016 Junior Doctor Contract or the Consultant Contract
• Detailed understanding Junior Doctor Rota's and Consultant Scheduling
• Excellent knowledge of Microsoft Office products including Excel and ability to produce and deliver management information
• Knowledge and previous training of RLDatix (Allocate) Rostering products and solutions

Desirable

• Knowledge of Change management methodology
• Understanding and knowledge of ESR data and interoperability with Optima
• An understanding of information flows within the NHS

Personal Skills

Essential

• Ability to work effectively as part of a team dealing with people and situations sensitively and appropriately, remaining calm and polite at all time
• Excellent planning and organisational skills while responding to tight deadlines
• Ability to manage own workload with minimum supervision and use own initiative
• Ability to interpret and explain complex issues in a logical and practical manner
• Excellent customer service skills and an understanding of how these contribute to effective and efficient practices.
• Ability to learn IT systems quickly
• Ability to make logical, well-reasoned decisions from a range of complex facts and opinions, some of which may contradict others, in order to arrive at solutions to satisfy the needs of the business
• Self-motivating and act on own initiative, able to work independently
• Proven analytical skills to gather, interpret and analyse complex data and system fault

Employer details

Employer name

Bedfordshire Hospitals NHS Foundation Trust

Address

Luton & Dunstable Hospital

Luton

LU4 0DZ

Any attachments will be accessible after you click to apply.

418-HR2197-EH