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Estates Officer

West Suffolk NHS Foundation Trust
Bury St Edmunds
£35,392 to £42,618 per annum
Closing date
24 Jul 2024

View more

Other Health Profession
Band 6
Contract Type
Full Time
A fantastic opportunity has arisen within the West Suffolk NHS Foundation Trust

We are seeking an Estates Officer to work as part of the engineering compliance team to oversee and maintain compliance throughout the Organisation. The role is permanent and forms part of the Estates and Facilities Division where you will have the opportunity to support and work with colleagues both internal to the team and externally.

You will be a motivated and self-disciplined professional, who takes pride in their work and will be responsible for working to a schedule of planned and reactive works.

You will be based at West Suffolk Hospital but will be required to visit other sites across the West Suffolk area

Main duties of the job

You will be responsible for providing technical assistance to both Estates staff and service providers ensuring compliance with Trust safety standards and procedures, within the West Suffolk NHS Foundation Trust as well as other Trust properties as directed by Management.

The ability to work alongside other Estates Officers to ensure the high standard of patient care we require is essential.

After appropriate training the post holder may be required to undertake emergency on-call duties and join the Estates Senor Engineer roster for On-Call services.

The applicant will have a good understanding of HTM and will undertake designated Authorised Person Duties across the organisation.

About us

#BeKnown at West Suffolk NHS Foundation Trust. By us. By our patients. By our community

We are a busy, friendly, rural NHS Trust providing high-quality care and compassion to more than a quarter of a million people across west Suffolk. We care for, treat and support people in hospital, at home and in various community settings.

The West Suffolk Hospital in Bury St Edmunds provides acute and secondary care services (emergency department, maternity and neonatal services, day surgery unit, eye treatment centre, Macmillan unit and children's ward). It has 500+ beds and is a partner teaching hospital of the University of Cambridge.

Adult and paediatric community services, provided in collaboration with West Suffolk Alliance partners, include a range of nursing, therapy, specialist, and ongoing temporary care and rehabilitation, some at our Newmarket Community Hospital.

We do our utmost to achieve outstanding clinical outcomes for patients and our values of fairness, inclusivity, respect, safety and team work guide how we work and behave as a team.

With nearly 5,000 staff, from all over the world, we strive to make our organisation a great place to work. Whatever your role or ambition, we want to help you be the best you can be.

We promote a diverse and inclusive community where everyones voice counts and you can #BeKnown for whoever you are.

Join us. What will you #BeKnown for?

Job description

Job responsibilities

Job summary:

Act as Project Manager for minor engineering works.

Provide technical support to the Estates and Facilities Team, the wider organisation and contractors.

Contribute to the planning, implementation and documentation of the Trusts estate strategy, site development plan and site master plan.

Contribute to the maintenance and updating of the master estate record drawing.

Contribute to the maintenance and regular updates of the standard specification.

Responsible for the management of contractors on site in line with on-going projects.

Responsible for the system of managing estates records and accurate filing for the projects under your control and responsibility.

Work outside normal office hours to achieve project goals.

Responsible for managing service shut-downs, (heating, water, electrics, cranes lifts etc.) safely whilst minimising the operational impact, both in and out of hours.

Manage conflict and emotional situations with stakeholders whilst being clear on the direction required to achieve overall projects goals defined within the business case.

Provide support and guidance to project managers within the development team.

To be conversant with design drawings, specifications, schedules and other relevant documents on engineering design for new and existing buildings and all works are completed by the contractor in accordance with the contract documents

Job responsibilities:


1.0 Planning and Organising

1.1 To advise the Design Consultants on the practical aspects of engineering installations to ensure soundness and practicality of design proposals.

1.2 To review and comment on drawings and specification providing feedback to the relevant Design Consultant, ensuring modifications are incorporated prior to issue for tender.

1.3 To advise the Design Consultants on standards of quality, finish and compliance with the specification.

1.4 To ensure that construction work schedules are maintained.

1.5 To undertake the witness of all pressure tests (including re-tests) of services, plant, equipment, drainage and material and issue of test certificates. Also to ensure that all plant and equipment are properly and fully commissioned.

1.6 Participate in the final handover procedure and assist in the induction and training of Estates staff in the proper use and maintenance of the facilities.

1.7 Prepare a list of outstanding works or defects prior to the certificate being issued for practical completion on each project. regular basis.

1.8 Issue relevant Permit to Work documents as appropriate.

1.9 The hours and duties will be carried out during the contractors working hours, such as night shifts.

1.10 Plan with project team, operational managers and staff to minimise disruptions from capital schemes in occupied areas, and advise estates team of enabling works/ shutdowns are required.

1.11 To generate reports, data and presentational material in line with the role requirements on a regular basis.

1.12 To manage and advise contractors on the project under their control

Person Specification

Education & Qualification


  • Degree Education in Mechanical and/or Electrical Engineering
  • Time served trades qualifications.
  • Authorised Person in relevant discipline.


  • City and Guilds AutoCAD
  • Project Management qualification or equivalent
  • Member of a registered professional body.
  • Asbestos P405

Experience & Knowledge


  • Can demonstrate relevant experience in the construction industry
  • A sound knowledge of building design principles for all forms of construction, maintenance, and maintenance needs, environment conditions and finishes within health care buildings
  • Understanding of the relevant codes of practice and legislation in the building Industry. With a sound understanding of the Construction Design & Management Regulations (CDM)
  • A sound knowledge of Building Regulations, Local Planning procedures and the needs/ requirements to meet any environmental conditions.
  • Management of backlog maintenance
  • Operational management of building services.
  • Understanding of building management systems.
  • Project management experience
  • Computer literate, to include project management associated software
  • Be conversant with relevant Health Technical Memorandums (HTM's) / Health Building Notes (HBN's)
  • Previous experience of providing professional advice to a range of colleagues and senior managers ability to adapt communication style in line with audience.
  • Experience of working within an NHS acute hospital environment


  • Sound understanding of buildings and building services in a Hospital environment
  • Understanding of the different forms of contract in the building Industry and how these should be implemented
  • Working knowledge of current Health Building Notes and Health Technical Memorandums
  • Trusts financial standing orders and financial management of contracts
  • Managing complex projects and contractor activity.

Skills & Abilities


  • Effective organisation skills and interpersonal skills between all staff and external consultants, contractors and general public
  • Ability to work on own initiative and within a team
  • Respond to the needs of the Trust to meet the estate investment plan
  • Discharge and demonstrate obligations to a multidisciplinary team in a sound and appropriate manner
  • Ability to understand and resolve problems and implement solutions
  • Ability to understand Mechanical and Electrical services and technical matters relating to design and means of installations on construction sites
  • Demonstrate the ability to understand and work in close co-operation with other staff of various disciplines in the Trust and at all levels of management
  • Ability to foresee problems before they arise and implement change
  • Excellent attention to detail
  • Fault finding - diagnosing and solution identification
  • Excellent interpersonal skills, communications skills, tact, diplomacy and sensitivity
  • Ability to manipulate and interpret complex data

Personal qualities


  • Team player
  • Customer focused
  • Integrity, honesty and openness
  • Proactive, self-motivated and persistent
  • Capable of managing a diverse and challenging workload to tight deadlines
  • Flexible approach to working hours/duties
  • Ability to carry out the full duties as demonstrated in the Job Description.
  • Be able to climb ladders, scaffold, enter plant rooms, work at height
  • Ability to travel to other locations
  • Willing to work outside normal working hours such as night shifts to complete project surveys and services shutdowns and supervise contractors.

Employer details

Employer name

West Suffolk NHS Foundation Trust


West Suffolk Hospital

Hardwick Lane

Bury St Edmunds

IP33 2QZ

Any attachments will be accessible after you click to apply.


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