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Head of Workforce and Workforce Planning

University Hospital Southampton NHS Trust
£70,417 to £81,138 Per Annum or Per Annum (PA) Pro Rata.
Closing date
19 Jul 2024

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Other Health Profession
Band 8C
Full Time
University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.

Please see below for a detailed job description of the role.

Open only to applicants from Hampshire & Isle of Wight NHS system, which is limited to Hampshire and Isle of Wight ICB, Southern Health FT, Portsmouth Hospitals University NHS Trust, Isle of Wight NHS Trust, University Hospital Southampton FT, Solent NHS Trust, South Central Ambulance Service or Hampshire Hospitals FT.

Main duties of the job


We are looking to recruit a workforce planning and systems professional who has the leadership skills to inspire the organisation to further embed workforce planning, systems and development into all of our services and link to the wider system.

This post is to cover maternity leave and would be suitable as a secondment or a fixed-term contract of a year. The ideal start date will be September 2024

The organisation has had a forensic focus on workforce and well-developed workforce planning and development into our planning cycle which the postholder would be expected to further embed and develop.

The post holder would also be expected to fully engage the wider systems planning approach and monitoring.

Internally we have a good track record in fully utilising electronic rostering, staff records and a virtual learning platform, and this role will be pivotal in continuing to drive the service and the team forward, ensuring these systems work to support the organisation in assuring our workforce needs.

About us

As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to. Specific to this role is the suitability for agile working which is a mixture of on-site and remote working. In addition, we are open to discussing flexibility in the hours that you work. Please talk to us at the interview about the flexibility you need, and we will explore what's possible for the role and service. UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme. Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.

Job description

Job responsibilities

You will lead all aspects of workforce planning and reporting activity within the organisation linked to the wider planning team and lead the workforce business intelligence function for the Trust.

You will be responsible for implementing the Trust workforce deployment strategy through the development of the systems with a particular focus on managing and leading the use of and the contracts for:

Rostering system Job planning system Electronic staff Records System Virtual Learning Environment

You will actively support the Trust by developing responsive workforce system solutions and leading projects to influence workforce and service redesign.

You will be a core member of the Training, Development and Workforce management team


You will be the strategic lead for all aspects of workforce planning and development across the organisation and across all professional groups. You will be the key link to the Hampshire and Isle of Wight systems workforce planning team ensuring that UHS is fully engaged and involved in all of the wider planning of workforce requirements and monitoring. You will support the Workforce Systems Manager to lead the varied activities of the internal integrated workforce systems team including reporting, systems development, rostering and job planning. The team is made up of a variety of systems analysts, systems facilitators, systems administrators and a helpdesk team who all ensure the Trust has the appropriate workforce systems support to deploy and manage our staffing resource effectively.

Person Specification

Qualifications / training required


  • Educated to masters level or relevant equivalent experience
  • Specialist workforce planning accreditation or equivalent experience
  • Organisational Development qualification or relevant current experience.
  • Postgraduate qualification in change management or equivalent experience of managing change within a complex environment
  • An accredited practitioner in relevant psychometric and change instruments.
  • Evidence of recent CPD at Senior Level

Previous or relevant experience necessary


  • Proven track record of implementing employment and workforce initiatives within a complex environment.
  • Organisational development expertise in workforce planning and development
  • Delivery of innovative workforce solutions that meet business needs
  • Awareness of issues affecting NHS workforce with experience in translating national and regional guidance into local actions and plans
  • Workforce planning and development experience in a complex organisation
  • Demonstrating understanding of the key workforce challenges facing the NHS.
  • Experience in crafting and delivering difficult messages in a highly contentious environment including diffusing emotional reactions

Aptitudes and skills required


  • Ability to effectively present complex workforce issues to senior leaders, managers and staff.
  • Computer skills including knowledge of Microsoft packages, job planning systems and rostering systems.
  • Innovative approach to problem solving including analysing, evaluating options and making recommendations

Values and behaviours


  • Patients First
  • Always Improving
  • Working Together

Employer details

Employer name

University Hospital Southampton NHS Trust


Southampton General Hospital

Tremona Road


SO16 6YD

Any attachments will be accessible after you click to apply.


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