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Medical Secretarial Team Lead Support

Essex Partnership University NHS Foundation Trust
£28,407 to £34,581 per annum
Closing date
17 Jul 2024

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Other Health Profession
Band 5
Full Time
Please note this is an office based role (base to be agreed with successful applicant).

Hybrid working may be considered following probation period.

A new opportunity has arisen in a developing role to provide support to the existing Medical Secretariat Team Leaders, working collaboratively with the wider Medical team. This would ideally suit someone with previous PA/Senior Secretarial experience wishing to develop their skills further in a medical/management role.

EPUT Medical Secretariat covers a wide geographical area in Essex (together with some additional areas outside of Essex) this role is therefore a very varied role due to the differing services we provide across the Trust.

Your ability to multi-task and prioritise is essential and efficiently as well as being able to communicate at all levels, no two days are the same.

Main duties of the job

Provide support/advice to medical administrative staff

Record appropriately all absences within the Team.

Ensure cover is in place for medical secretaries during periods of leave.

Complete /collate monthly staff salary returns for the Team as required.

Maintain staff training records for the Team and ensure they are kept up to date.

Be responsible for planning and prioritising, and the distribution of the workload from the clinical team to the medical administration team.

Be responsibility for ensuring accurate Minimum Data Sets are submitted by due deadlines.

Overall responsibility to ensure that information is accurately recorded in line with CQC and Trust Data Information requirements.

To become an effective member of the Medical Secretariat management team, developing productive working relationships with other members of the team, developing, and demonstrating a sound understanding of the aims and business activities of the Trust. To ensure that all dealings are conducted in a manner that reflects the professional reputation of the Medical Secretariat.

To work flexibly to provide efficient, high quality secretarial, administrative and support services to the Consultant Psychiatrist/ Clinical Director and their medical colleagues as required and to maintain office cover.

About us

EPUT are looking for motivated staff who shares our Trust values of Care, Learn and Empower. In return, EPUT can offer you a range of benefits and development including
  • Season Ticket Loans
  • NHS discounts for staff
  • Excellent Training facilities and opportunities
  • Buying and Selling annual leave scheme
  • The opportunity to work bank shifts and expand knowledge and experience in other areas
  • Salary Sacrifice schemes including lease cars and Cycle to Work
  • Day One Flexible Employer

The Trust supports and actively encourages flexible working for all employees. We offer many options and you are encouraged to ask the recruiting manager what is possible for this role. If appointed, you will have the opportunity to apply for a flexible working request from the first day of your employment

Join our Staff bank

What is Staff Bank?

Our EPUT NHS staff bank is an entity managed by the trust that hires clinical and non-clinical healthcare professionals to take on shifts at our trust hospitals and community settings. Here at EPUT we maintain our own bank of specialist staff to ensure that we are able offer safe and effective care at all times.

All our permanent staff are automatically enrolled onto the staff bank however this does not mean you have to work any additional shifts, but the option is there for you if you wish.

If you are joining our Trust in a fixed term role, please indicate on your New Starter Paperwork that you wish to join our staff bank.

Job description

Job responsibilities

Please see job spec and personal spec for full comprehensive details. The role will be supporting the two team leaders that are currently in post.

Person Specification

Candidates meet the criteria set out in Job Spec and Personal Spec


  • Educated to Degree Level or Equivalent or able to demonstrate knowledge and experience of range of administrative procedures and policies acquired
  • Good written and spoken English
  • Data Base Management
  • Experience of working effectively within a team environement
  • Experience of dealing with confidential and sensitive information


  • Business Management Qualification or Equivalent
  • Audio Typing
  • Previous Experience of working in the NHS
  • Experience of working in a Mental Health Environment



  • Advanced IT knowledge of Word/Excel, Powerpoint and Outlook
  • Knowledge of a full range of secretarial and administration processes
  • Experience of Performance Management of Staff
  • Be able to prioritise workload


  • Audio Typing
  • Knowledge of Clinical Information Systems
  • Knowledge of Trust Policies and Procedures
  • Knowledge of Trust service standards/how they relate to own role.

Employer details

Employer name

Essex Partnership University NHS Foundation Trust


Vacancy according to successful applicant's location

The Lodge Trust Headquarters


SS11 7XX

Any attachments will be accessible after you click to apply.


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