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PA to Women's and Children's Divisional Team

Barts Health NHS Trust
£32,720 to £39,769 per annum inc
Closing date
2 Jul 2024

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Other Health Profession
Band 5
Contract Type
Full Time
The Women's and Children's Division is looking for a self-motivated and capable personal assistant to join their team at Whipps Cross Hospital.

The post holder will provide high quality administrative support to the Divisional Quadumvirate and the wider leadership team as required. They will prepare and support key monthly meetings, collating papers, recording minutes, and following up on actions.

The post holder will proactively manage the team's diaries and make meeting arrangements.

Previous NHS experience is not essential. Training can be provided to those who can demonstrate the core competencies and a willingness and aptitude to learn.

Main duties of the job

To provide comprehensive and proactive PA support to the Women's and Children's Divisional Leadership Team.

About us

Barts Health is one of the largest NHS trusts in the country, and one of Britain's leading healthcare providers.

The Barts Health group of NHS hospitals is entering an exciting new era on our improvement journey to becoming an outstanding organisation with a world-class clinical reputation. Having lifted ourselves out of special measures, we now have the impetus and breathing space to chart a fresh course in which we are continually striving to improve all our services for patients.

Our vision is to be a high-performing group of NHS hospitals, renowned for excellence and innovation, and providing safe and compassionate care to our patients in east London and beyond. That means being a provider of excellent patient safety, known for delivering consistently high standards of harm-free care and always caring for patients in the right place at the right time. It also means being an outstanding place to work, in which our WeCare values and behaviours are visible to all and guide us in how we work together.

We strive to live by our WeCare values and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment.

Job description

Job responsibilities

We are dedicated to being an outstanding place to work and will work with you to get the best experience. We know flexible working is not a one size fits all and will mean something different to everyone. We are inclusive, so if you are interested in flexible working, please speak to the recruiting manager.

The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.

Person Specification



  • Experience of working in a secretarial role or communications roles
  • Attending board or management meetings, including preparation of agendas, collation of papers and quality minute taking
  • Experience of working in a secretarial role or communications roles Attending board or management meetings, including preparation of agendas, collation of papers and quality minute taking Using a wide range of IT office systems Working effectively as part of a team
  • Working effectively as part of a team


  • Experience of working in the NHS



  • Taking the initiative and being proactive to find solutions to problems and to improve office efficiency
  • A strong and enthusiastic work ethic
  • Strong customer care skills
  • Exceptional organisational and time management skills
  • Excellent IT skills including proficiency with Microsoft Office packages
  • Maintaining confidentiality and a high level of discretion and sensitivity
  • Ability to work to tight deadlines and prioritise under pressure
  • Excellent verbal and written communication skills, including a good telephone manner
  • Able to work and communicate effectively with Directors and other senior staff Ability to rapidly develop strong working relationships and gain the confidence of others


  • Social media skills
  • Creative design skills



  • General knowledge of the NHS and issues affecting the service


  • Interest in healthcare



  • Educated to 'A' level standard or equivalent level of experience



  • Able to identify and address personal development needs
  • Willingness to work occasionally outside normal hours to meet deadlines and attend meetings
  • Can demonstrate 'WeCare' values

Employer details

Employer name

Barts Health NHS Trust


Whipps Cross Hospital


E11 1NR

Any attachments will be accessible after you click to apply.


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