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Procurement Officer

Employer
Liverpool University Hospitals NHS Foundation Trust
Location
Liverpool
Salary
£28,407 to £34,581 per annum
Closing date
19 Jun 2024

View more

Profession
Other Health Profession
Grade
Band 5
Contract Type
Permanent
Hours
Full Time
To take responsibility for higher-value tenders and contracts for goods and services, achieving the most economically advantageous outcomes for the Trust.

To develop category strategies to meet the procurement needs of the Trust as a whole. To operate effective information systems to ensure accessibility of data that adds value to decision making.

To achieve savings targets in line with the Trusts formal Savings Plan. To provide procurement advice and support to Divisional managers to ensure effective service provision and compliance with Trust policies.

Main duties of the job

To provide Procurement support for a designated work stream(s) and allocated projects under the direction of the Senior Procurement Manager, delivering against agreed timescales and outcomes for a specified Division across all or some of the Trust's within the scope of the Procurement Team.

To assess the financial implications of Contract awards to Trust budget holders including reporting formally on the implications of supplier and product changes.

To provide professional advice to users in respect of the procurement process, including UK regulations and the specification and evaluation of equipment.

Responsible for ensuring value for money, development of auditable evaluation methodologies and achieving clinical sign off in respect of all procurement decisions.

To identify Project lead times including risks and mitigation strategies, taking account of whole life cycle costing issues and make recommendations to the Trust accordingly clearly identifying any cost implications.

Work with Care Group Managers providing informed advice on the appropriateness of procurement strategies including advice on alternatives.

Liaise with stakeholders and other project representatives to determine precise requirements in terms of specification and other clinical or user based requirements and advise accordingly.

To lead on commercial negotiations with suppliers in accordance with the project timetable.

About us

Liverpool University Hospitals NHS Foundation Trust was created on 1 October 2019 following the merger of two adult acute Trusts, Aintree University Hospital NHS Foundation Trust and the Royal Liverpool and Broadgreen University Hospitals NHS Trust.

The merger provides an opportunity to reconfigure services in a way that provides the best healthcare services to the city and improves the quality of care and health outcomes that patients experience.

The Trust runs Aintree University Hospital, Broadgreen Hospital, Liverpool University Dental Hospital and the Royal Liverpool University Hospital.

It serves a core population of around 630,000 people across Merseyside as well as providing a range of highly specialist services to a catchment area of more than two million people in the North West region and beyond.

To hear more about our achievements click herehttps://www.liverpoolft.nhs.uk/media/13089/1606-annual-report-booklet_final.pdf

Follow us on Social Media:

Facebook - Liverpool University Hospitals Careers

Instagram - @LUHFTcareers

Twitter - @LUHFTcareers

Job description

Job responsibilities

To provide Procurement support for a designated work stream(s) and allocated projects under the direction of the Senior Procurement Manager, delivering against agreed timescales and outcomes for a specified Division across all or some of the Trusts within the scope of the Procurement Team.

Ensuring all non-pay spend is governed by and subject to proficient procurement.

To assess the financial implications of Contract awards to Trust budget holders including reporting formally on the implications of supplier and product changes.

To provide professional advice to users in respect of the procurement process, including UK regulations and the specification and evaluation of equipment.

Responsible for ensuring value for money, development of auditable evaluation methodologies and achieving clinical sign off in respect of all procurement decisions.

Support the Procurement Managers leading and/or supporting collaborative procurement programmes.

Undertake proactive contract management for your portfolio.

Determine most advantageous purchasing route for the Trust to follow providing information on UK purchasing legislation and the Trusts SFIs.

To support procurement advice for allocated projects, advising on the optimum procurement option for each project as defined by the Associate Director of Procurement

To identify Project lead times including risks and mitigation strategies, taking account of whole life cycle costing issues and make recommendations to the Trust accordingly clearly identifying any cost implications.

To support the wider procurement team to provide a service in respect of allocated projects defined including project plan and monitoring, supporting procurement of high value contracts, ensuring value for money, the development of auditable evaluation methodologies and achieving clinical sign off in respect of all procurement decisions.

Work with Care Group Managers providing informed advice on the appropriateness of procurement strategies including advice on alternatives.

Liaise with stakeholders and other project representatives to determine precise requirements in terms of specification and other clinical or user based requirements and advise accordingly.

To lead on commercial negotiations with suppliers in accordance with the project timetable.

Person Specification

Qualifications

Essential

  • Educated to Degree Level or equivalent
  • General standard of education A Levels/ Diploma/ equivalent
  • GCSE Level of Education (or equivalent) including Maths and English
  • Evidence of Continuous Personal Development (CPD/PDP)
  • Working in a demanding environment to strict deadlines, prioritising workload


Desirable

  • Relevant first degree or equivalent experience or Relevant Diploma, other higher degree or equivalent experience


Experience

Essential

  • Experience of undertaking tendering and contracting activity, including experience of Public Procurement Regulations
  • Experience of working within NHS


Desirable

  • Active knowledge of capital procurement
  • Experience of leading and managing teams
  • Previous experience relevant to the role


Knowledge

Essential

  • Knowledge of Data Protection and understanding of confidentiality requirements
  • Knowledge and experience of SFI's & SO's in public sector organisations
  • Experience of constructing contract documents
  • Knowledge of basic EU Procurement Regulations


Desirable

  • Evidence of Project Management Skills


Skills

Essential

  • Active knowledge of Genesis Inventory Management
  • Knowledge of catalogue management
  • Knowledge of NHS Supply Chain (eDC)
  • Sound understanding of Supply Chain Management
  • Commercial knowledge
  • Understanding of e -commerce systems
  • Ability to understand operational NHS landscape, wider NHS agenda and procurement contribution
  • Negotiation and financial adjudication of high value contracts
  • Evaluation and management of clinical and non - clinical goods, equipment, materials and services selection process
  • Pro -active contract management and experience including ability to produce tenders, mini -competitions and quotations in accordance with local SFI's
  • Computer literate with good knowledge of basic computer packages i.e. Outlook, Excel, Word, Access appropriate to role
  • Ability to provide accurate minutes of meetings
  • Ability to create reports, analyse and interpret data
  • Ability in providing statistical analysis
  • Ability to recognise importance, confidentiality and sensitivity of issues and act with utmost discretion
  • Ability to use initiative, judgement to critically analyse and resolve problems, seeking advice/assistance where necessary
  • Excellent organisation and administrative skills with a systematic approach to workload, prioritising duties as necessary
  • Developed analytical, judgemental and problem solving skills
  • Ability to make decisions independently on day to day operational issues
  • Excellent report writing skills
  • Able to motivate others/set high standards
  • Good analytical and numerical skills
  • Able to act as a representative of the department/trust and promote positive image/customer focused
  • Ability to remain calm and focused in the work environment
  • Clear communicator with excellent writing, data entry and presentation skills. Capable of constructing and delivering clear information/instructions to staff and service users
  • Ability to work on own initiative and without direct supervision
  • Flexible approach to work/adaptable


Desirable

  • Active knowledge of Oracle iProcurement


Other

Essential

  • Professional manner, acts with integrity
  • Ability to work independently and as part of a team
  • Ability to be assertive using tact and diplomacy
  • A commitment to working flexibly to meet the needs of the department
  • Ability and willingness to undertake any training as required by the Trust
  • Willingness to meet the performance criteria in the job description and undertake personal and professional development


Employer details

Employer name

Liverpool University Hospitals NHS Foundation Trust

Address

Aintree Hospitals

Longmoor Lane

Liverpool

L9 7AL

Any attachments will be accessible after you click to apply.

287-CEF-240-24

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