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Portfolio Office Manager

Manchester University NHS Foundation Trust
£50,952 to £57,349 a year None
Closing date
26 Jun 2024

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Other Health Profession
Band 8A
Contract Type
Full Time
A fantastic opportunity has arisen for a motivated and organised Portfolio Office Manager to join the Group Informatics Team at Manchester Foundation Trust (MFT).

We are looking for skilled, enthusiastic, and dedicated staff with a delivery focus who can align to our values and behaviours. You will be delivering exciting change initiatives, service improvements and defined projects across our portfolio of work, supporting the achievement of the MFT Digital Strategy and wider organisational strategies and digital aspirations.

You will form part of a growing, motivated, and supportive team and will be well placed to develop your skills and knowledge.

Main duties of the job

This is a busy and rewarding role in a team which supports the transformation of services through the utilisation of technology in accordance with trust-wide business requirements. Your application must be able to demonstrate that you have a sound understanding of business change, project and programme delivery, have strong verbal, presentation and written communication skills, advanced IT skills understanding and working knowledge of digital change initiatives and the ability to work with a variety of stakeholders.

Please review the Job Description and Person Specification document attached for details of the role and comparison against your skills, experience and knowledge.

About us

MFT is one of the largest NHS Trust In England with a turnover of �2.6bn & is on a different scale than most other NHS Trusts. We're creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year.

Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 28,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you'll benefit from a scale of opportunity that is nothing short of extraordinary.

We've also created a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research, and innovation through the introduction of Hive our Electronic Patient Record system which launched in September 2022.

We're proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What's more, we're excited to be embarking on our Green Plan which sets out how MFT continues to play its part in making healthcare more sustainable.

At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open, and transparent, protecting your health and wellbeing and shaping the future of our organisation together.

Job description

Job responsibilities

To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form.

Diversity Matters

MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at

Were looking forward to hearing from you!

Person Specification



  • Degree or equivalent level qualification
  • Evidence of Personal Development
  • Prince 2 Practitioner or ISEB PPSO or P3O qualification


  • Degree or equivalent qualification in an IT or business related subject
  • Professional qualifications such as Prince 2 Foundation, ISEB PPSO, P3O
  • Managing Successful Programmes, or Agile Project Delivery

Experience and Knowledge


  • Demonstrable experience within a complex organisational environment involving project or programme support work (PMO)
  • Demonstrable experience of managing PMO teams previously.
  • Understands the distinction between BAU and Change
  • Intermediate skills in MS Excel ability to create simple formulae and set-up a spreadsheet to meet a specific requirement (e.g. tracking financial information
  • Understands the distinction between risk and issue within the change delivery contex
  • Provision of support to governance meetings including preparation of supporting papers (eg agenda / papers) and accurate minute-taking
  • Fully competent in the use of MS Office packages: Outlook, Word, Excel, PowerPoint, Project
  • Knowledge of industry standard PMO services and their contribution to effective project delivery


  • Experience of working in multiple PMO structures within complex organisations, or direct PMO Manager to a significant IT / transformational programme of work
  • Experience of managing multiple PMO teams within complex organisations, or direct PMO Manager to multiple, significant IT / transformational programme of work
  • Project or programme experience within NHS organisation
  • Experience of working within project or programme environments using a range of change delivery methodologies and PMO best practice
  • Advanced MS Excel skills, ability to utilise formulae, macros, conditional formatting to summarise multiple source of information in a clear and accurate format
  • Evidence of Risk Management support, tracking and monitoring RAID Logs, chairing Risk Workshops or Boards
  • Chairing meetings
  • Use of SharePoint, ideally at administrator level
  • Use of industry standard planning or project repository tools



  • Provide and receive information on matters which may be complicated and accurately summarise these for onward cascade
  • Sound numeric reasoning and ability to capture and monitor financial information accurately
  • Sound verbal reasoning skills with the ability to communicate accurately and appropriately with individuals from across the organisational hierarchy
  • Motivated individual who strives for continuous improvement and seeks opportunity to add value
  • Ability to analyse situations / information to identify and resolve a range of problems
  • Plan tasks and activities which may require adjustment due to variable workload / interruptions
  • Ability to form effective working relationships with individuals from across the organisation Able to negotiate with others to mitigate challenges to meeting a
  • Collaborative approach and good team working


  • Evidence of supporting the creation / review of status reporting such as Highlight Reports
  • Evidence of support in financial planning and control, budget monitoring, procurement support
  • Evidence of forming and nurturing multiple stakeholder relationships in complex environments
  • Ability to scan the horizon and proactively anticipate challenges or risks to deadlines or milestones
  • Able to negotiate with others to mitigate challenges to meeting a deadline or delivery
  • Ability to influence others to reach a desired outcome

Employer details

Employer name

Manchester University NHS Foundation Trust


Oxford Road Campus, Cobbett House


M13 9WL

Any attachments will be accessible after you click to apply.


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