BtLW Programme Governance Officer (XN06)
- Employer
- Leeds Teaching Hospitals
- Location
- Leeds
- Salary
- £35,392 to £42,618 a year
- Closing date
- 4 Jul 2024
View moreView less
- Profession
- Other Health Profession
- Grade
- Band 6
- Contract Type
- Permanent
- Hours
- Full Time
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Do you want to join a once-in-a-lifetime transformational Programme at one of the largest UK NHS Health Trusts?
This is an exciting opportunity to be part of Leeds Teaching Hospital NHS Trusts plans to build new hospitals. With an award-winning, multi-disciplinary Programme Team and as one of the largest new hospital projects in the UK, the Trusts Programme Team combines clinical and design expertise, construction/project management excellence, and specialist roles. It works in a fast-paced and collaborative environment with responsibility for the planning, design, construction and delivery of the new hospital.
We are looking for a Programme Governance Officer to join the BtLW Programme Management Office (PMO). The role will provide an efficient and effective administration/secretariat service for the key bodies overseeing the Programme and its projects including: maintaining meeting schedules developing board work plans drafting agendas, collating reports drafting high-quality minutes of meetings and actions arising for approval recording key decisions and approvals and coordinating reviews of the effectiveness of governance bodies.
The role should be considered an on-site role with the opportunity to take advantage from the Trusts flexible working policies. The role shall be required to work from any of the Trusts premises, although is expected to be predominantly based at the LGI site or nearby premises. The role shall involve travel as and where necessary.
Main duties of the job
The BtLW PMO has five main roles:
-Centre of Excellence: implementing a consistent and effective programme and project management governance, standards, processes and controls, bringing these to life through training, guidance, templates, and software tools.
-Key Programme and Project Activities: supporting delivery by co-ordinating activities relating to planning, monitoring and reporting, benefits management, risk and issue management, reporting and monitoring, and quality assurance.
-Information Hub: maintaining a central source of accurate and accessible information on delivery performance towards a single version of the truth for decision-making and assurance.
-Assurance: undertaking an effective assurance function providing independent oversight, scrutiny and challenge of delivery performance and governance.
-Innovation: adopting digital technologies to support team collaboration and task automation.
The role will focus on activities that support or improve existing programme and project governance or controls including assurance to ensure our adherence to good practice.
With experience of working in a large organisation in a corporate governance, secretarial or administrative role, you will have a good understanding of the concepts and principles of good governance and preferably have foundation-level qualifications in project management and/or corporate governance or equivalent experience.
About us
This is an exciting opportunity to be part of Leeds Teaching Hospitals NHS Trusts award-winning Building the Leeds Way Programme Team who have responsibility for leading the planning and delivery of the Trusts new hospitals.
This is a complex and evolving Programme that will see you working on one of the largest transformation and capital investment Programmes in the City. You will work in a supportive team that will enable you to maximise your impact providing you with significant opportunities in a role that will be changing, fast-paced and dynamic - no day will be the same!
Youll be encouraged to collaborate with colleagues and key stakeholders, be supported and empowered to make decisions and youll have training, mentoring and professional support to enable you to maximise your contribution and impact to delivering the Trusts new hospital plans.
Leeds Teaching Hospitals is committed to our process of redeploying 'at risk' members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.
Job description
Job responsibilities
The postholder will undertake assigned specific activities aligned with the role with responsibility for providing an efficient administration and secretariat service for the key governance bodies overseeing the Programme and its projects working closely with the Programme Director, the Programme Office Manager, the PMO Officers, Company Secretary/Trust Board Administrator, and Building Development Committee (BDC) Chair. This will involve:
creating and maintaining annual meeting schedules for governance board with associated annual work plans of reporting and assurance activities
drafting high quality meeting agendas and collating meeting reports and papers to an agreed timetable on our MS Teams site
quality assuring reports and papers with authors and PMO to ensure they meet required standards
circulating agendas and associated papers to members/attendees in a timely manner
drafting high-quality minutes of meetings for approval and recording actions and key decisions and approvals
drafting Summary Reports of BDC meetings on behalf of the Chair for submission to the Trust Board
drafting an Annual Report on the performance and effectiveness of the BDC for the Committee Chair
co-ordinating an annual review of the BtLW Programmes governance and boards terms of reference to update the Programme Execution Plan.
The successful candidate will ideally have experience of working in a large organisation in a corporate governance, secretarial or PMO role, supporting the administration of committees or boards. You will have experience of working to documented processes and be able to take detailed notes at complex meetings and transcribe these into accurate minutes or records.
You will have a degree in a relevant discipline or equivalent experience and ideally have appropriate foundation-level qualifications from the Chartered Governance Institute or in programme or project management. You will need excellent ICT skills and knowledge of core MS Office applications (Word, Excel, Powerpoint, Outlook, Teams) and Adobe Acrobat.
The posts responsibilities include handling complex, sensitive or contentious information requiring discretion. You must be able to demonstrate excellent communication and interpersonal skills and an ability to work confidently and constructively with colleagues at multiple levels.
Banding subject to review
Person Specification
Skills & behaviours
Essential
Experience
Essential
Desirable
Qualifications
Essential
Desirable
Employer details
Employer name
Leeds Teaching Hospitals
Address
Leeds General Infirmary
Great George Street
Leeds
LS1 3EX
Any attachments will be accessible after you click to apply.
C9298-FIN-0099
This is an exciting opportunity to be part of Leeds Teaching Hospital NHS Trusts plans to build new hospitals. With an award-winning, multi-disciplinary Programme Team and as one of the largest new hospital projects in the UK, the Trusts Programme Team combines clinical and design expertise, construction/project management excellence, and specialist roles. It works in a fast-paced and collaborative environment with responsibility for the planning, design, construction and delivery of the new hospital.
We are looking for a Programme Governance Officer to join the BtLW Programme Management Office (PMO). The role will provide an efficient and effective administration/secretariat service for the key bodies overseeing the Programme and its projects including: maintaining meeting schedules developing board work plans drafting agendas, collating reports drafting high-quality minutes of meetings and actions arising for approval recording key decisions and approvals and coordinating reviews of the effectiveness of governance bodies.
The role should be considered an on-site role with the opportunity to take advantage from the Trusts flexible working policies. The role shall be required to work from any of the Trusts premises, although is expected to be predominantly based at the LGI site or nearby premises. The role shall involve travel as and where necessary.
Main duties of the job
The BtLW PMO has five main roles:
-Centre of Excellence: implementing a consistent and effective programme and project management governance, standards, processes and controls, bringing these to life through training, guidance, templates, and software tools.
-Key Programme and Project Activities: supporting delivery by co-ordinating activities relating to planning, monitoring and reporting, benefits management, risk and issue management, reporting and monitoring, and quality assurance.
-Information Hub: maintaining a central source of accurate and accessible information on delivery performance towards a single version of the truth for decision-making and assurance.
-Assurance: undertaking an effective assurance function providing independent oversight, scrutiny and challenge of delivery performance and governance.
-Innovation: adopting digital technologies to support team collaboration and task automation.
The role will focus on activities that support or improve existing programme and project governance or controls including assurance to ensure our adherence to good practice.
With experience of working in a large organisation in a corporate governance, secretarial or administrative role, you will have a good understanding of the concepts and principles of good governance and preferably have foundation-level qualifications in project management and/or corporate governance or equivalent experience.
About us
This is an exciting opportunity to be part of Leeds Teaching Hospitals NHS Trusts award-winning Building the Leeds Way Programme Team who have responsibility for leading the planning and delivery of the Trusts new hospitals.
This is a complex and evolving Programme that will see you working on one of the largest transformation and capital investment Programmes in the City. You will work in a supportive team that will enable you to maximise your impact providing you with significant opportunities in a role that will be changing, fast-paced and dynamic - no day will be the same!
Youll be encouraged to collaborate with colleagues and key stakeholders, be supported and empowered to make decisions and youll have training, mentoring and professional support to enable you to maximise your contribution and impact to delivering the Trusts new hospital plans.
Leeds Teaching Hospitals is committed to our process of redeploying 'at risk' members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.
Job description
Job responsibilities
The postholder will undertake assigned specific activities aligned with the role with responsibility for providing an efficient administration and secretariat service for the key governance bodies overseeing the Programme and its projects working closely with the Programme Director, the Programme Office Manager, the PMO Officers, Company Secretary/Trust Board Administrator, and Building Development Committee (BDC) Chair. This will involve:
creating and maintaining annual meeting schedules for governance board with associated annual work plans of reporting and assurance activities
drafting high quality meeting agendas and collating meeting reports and papers to an agreed timetable on our MS Teams site
quality assuring reports and papers with authors and PMO to ensure they meet required standards
circulating agendas and associated papers to members/attendees in a timely manner
drafting high-quality minutes of meetings for approval and recording actions and key decisions and approvals
drafting Summary Reports of BDC meetings on behalf of the Chair for submission to the Trust Board
drafting an Annual Report on the performance and effectiveness of the BDC for the Committee Chair
co-ordinating an annual review of the BtLW Programmes governance and boards terms of reference to update the Programme Execution Plan.
The successful candidate will ideally have experience of working in a large organisation in a corporate governance, secretarial or PMO role, supporting the administration of committees or boards. You will have experience of working to documented processes and be able to take detailed notes at complex meetings and transcribe these into accurate minutes or records.
You will have a degree in a relevant discipline or equivalent experience and ideally have appropriate foundation-level qualifications from the Chartered Governance Institute or in programme or project management. You will need excellent ICT skills and knowledge of core MS Office applications (Word, Excel, Powerpoint, Outlook, Teams) and Adobe Acrobat.
The posts responsibilities include handling complex, sensitive or contentious information requiring discretion. You must be able to demonstrate excellent communication and interpersonal skills and an ability to work confidently and constructively with colleagues at multiple levels.
Banding subject to review
Person Specification
Skills & behaviours
Essential
- Able to demonstrate excellent communication skills, both written and oral, and to present complex or sensitive information effectively to groups.
- Ability to listen to presentations and discussions on a wide range of complex strategy and delivery issues, to understand and assimilate this information and to reflect this accurately and concisely i
- Able to manage competing and conflicting demands, balancing priorities to respond changes to service demand.
- Able to work to deadlines and under pressure flexibly and in a rapidly changing environment.
Experience
Essential
- Good experience of supporting committee and/or board administration and a solid understanding of the concepts, principles and practices of good governance.
- Experience of supporting and working to documented governance and administrative policies, processes and procedures.
- Significant experience of taking detailed notes of complex meetings and transcribing notes or recordings into accurate minutes or records.
- Excellent knowledge of MS Office suite (Word, Excel, Powerpoint, Visio, Outlook) and Adobe Acrobat to high level of competence.
Desirable
- Experience of working in an NHS or public sector body and knowledge of their structures.
- Experience of working in a programme or project governance environment.
- Experience of working with Standing Orders, Scheme of Delegation and Standing Financial Instructions, and Board Terms of Reference.
Qualifications
Essential
- Degree in relevant discipline or demonstration of relevant transferrable knowledge and skills.
- Evidence of continuing professional and personal development.
Desirable
- Foundation-level programme or project management qualification, e.g. Prince 2 or MSP, and/or foundation-level qualification from the Chartered Governance Institute or similar board-level minute-tak
- Membership of a relevant professional body, e.g. the Chartered Governance Institute.
Employer details
Employer name
Leeds Teaching Hospitals
Address
Leeds General Infirmary
Great George Street
Leeds
LS1 3EX
Any attachments will be accessible after you click to apply.
C9298-FIN-0099
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