Responsible for enabling the smooth running of a diverse range of projects/programmes by supporting Project/Programme Lead through the operation of project management process, and the co-ordination of business management actions and activities on their behalf.

Main duties of the job

Project Management

Responsible for organising key project meeting, engagement and workshop sessions, booking venues, sending invites, taking minutes.

Attending and/or facilitating meetings where agreed and present on progress, ensuring that all actions are logged and followed up as required.

Manage programme schedule and resource dependencies and conflict between initiatives.

Manage the end-to-end procedures relating to all aspects of the project lifecycle.

Support the team to ensure the timely capture of lessons learned throughout the project life cycle.

Responsible for developing and managing project tracking, control and reporting arrangements ensuring that project/programmes' objectives can be achieve.

Service Improvement

o Responsible for the development of operational processes and improvements to ensure robust coordination and alignment across the team in the delivery of its operational plan.

o To promote learning, sharing and evaluation of support delivered to appropriate stakeholder.

o As part of a Project and Programme Management community of practice contribute to the development of project and programme management approaches and way of working across the organisation(s).

o Support the tracking of benefits realisation.

About us

Cancer Alliances are unique. We are the primary vehicle for delivery of the NHS Long Term Plan ambitions for cancer and improvements in cancer performance. By collaborating across organisational boundaries, we put the patient at the heart of what we do. In other words, creating a culture and systems which empowers people to do the right thing.

Therefore, this is a unique and exciting role for the next step in your career!

We need a project coordinator to work as part of the alliance team to coordinate the smooth running of projects/programmes to enable successful delivery of the ambitions of the Long-Term Plan for Cancer.

We offer those joining us a new challenge in a fast pace and forward-thinking innovation and improvement environment. If you are passionate about making a difference to cancer care as our team is, this is the role for you. You will be supported by a robust orientation and structured development pathway.

Somerset, Wiltshire, Avon and Gloucestershire Cancer Alliance (SWAG CA) constituent ICBs are Bristol, North Somerset and South Gloucestershire (BNSSG) Somerset Gloucestershire Bath, Swindon and Wiltshire (BSW).

SWAG CA is hosted by North Bristol NHS Trust for the purposes of formal employment and the provision of back-office support to the Cancer Alliance.

The post holder is hybrid working with a minimum of 40% office based within the SWAG CA geography.

The post holder will be required to travel across the South West.

Job description

Job responsibilities

Project Management

Manage the end-to-end procedures relating to all aspects of the project lifecycle.

Responsible for developing and managing project tracking, control and reporting arrangements ensuring that project/programmes objectives can be achieve.

Responsible for organising key project meeting, engagement and workshop sessions, booking venues, sending invites, taking minutes.

Attending and/or facilitating meetings where agreed and present on progress, ensuring that all actions are logged and followed up as required.

Manage programme schedule and resource dependencies and conflict between initiatives.

Support the team to ensure the timely capture of lessons learned throughout the project life cycle.

Service Improvement

Responsible for the development of operational processes and improvements to ensure robust coordination and alignment across the team in the delivery of its operational plan.

To promote learning, sharing and evaluation of support delivered to appropriate stakeholder.

As part of a Project and Programme Management community of practice contribute to the development of project and programme management approaches and way of working across the organisation(s).

Support the tracking of benefits realisation.

Analysis and Judgement

Assess and evaluate complex information received from project/programme(s) from a range of reporting sources.

Monitor the delivery of work streams against plans, chasing and challenging progress as appropriate.

Assist and maintain risk and issues log, escalating as appropriate

Maintaining appropriate systems to enable effective planning and scheduling.

Responsible for project file management using robust version control.

Responsible for the maintenance of an accurate asset register for project/programme(s).

Communication

Work with members of the team and key stakeholder to investigate the causes of any variance from plan/delivery targets and contribute to the implementation of solutions.

Communicate information, risks, issues and dependencies, including briefings and reports to project teams, sponsors and a range of internal and external staff.

Support the Project/Programme lead to ensure effective project/programme(s) communications plans are developed and delivered.

Support the Project/Programme lead in preparing complex papers and project reports as required, to be presented at different levels of the organisation including project boards.

Promote effective communication and stakeholder management, both internally and externally by acting as the local point for project/programme responses to requests for information and assisting with the maintenance of the stakeholder log.

Financial Management

Assist with the monitoring of project spend and contribute to the compilation of budgets.

Contribute to the financial delivery of the service ensuring it is cost effective and delivered on time.

Ensure all expenditure commitments and all payments are properly authorised, controlled and monitored in accordance with relevant project/programme and departmental procedures.

Service Development

Contribute to the review and development of existing project information management systems and to the development of an integrated approach to project management.

Propose changes to own area, informing policy and making recommendations for other project delivery.

Person Specification

Education/skills/knowledge/experience/personal qualities

Essential

• Educated to a degree level or equivalent level of experience of working at a similar level in supporting programmes/projects.
• Further training in recognised project management/service improvement qualification or experience of project management/service improvement acquired through at least 2 years of experience.
• Good information management and IT skills, including common software packages (Word, PowerPoint, Excel, Access).
• Proven experience of project management, key stakeholder engagement and communications.
• Proven experience of maintaining project systems, including updating software, accessing and managing content and retrieving data.
• Experience of providing business and/or Project management support to senior managers and managing relationships between senior professionals.
• Experience of identifying risks, issues and dependencies.
• Proven experience with budget management for associated projects
• Exceptional interpersonal and communication skills, both verbal and written.
• Strong report writing and presentation skills capable of constructing and delivering clear ideas and concepts concisely and accurately from or diverse audiences.
• Able to work on own initiative, organising and prioritising own and others workloads to changing and often tight deadlines.
• Effective record-keeping and documentation.
• Ability to undertake detailed work with high level of accuracy
• Excellent time management skills and ability to multitask.
• Negotiating, networking and persuasive skills
• Skills for nurturing key relationships and maintaining networks.
• Consistently thinks about how their work can help and support clinicians and frontline staff deliver better outcomes for patients.
• Demonstrate a strong desire to improve performance and make a difference by focusing on goals.
• Ensure that a high level of personal professionalism and competence is maintained.
• A calm and confident manner with the ability to use a problem-solving approach in difficult situations
• Self-motivated with the ability to motivate others

Desirable

• A good level of understanding of the national context and strategy for cancer.

Employer details

Employer name

North Bristol NHS Trust

Address

North Bristol Trust

Southmead Road

Bristol

BS10 5NB

Any attachments will be accessible after you click to apply.

339-BKS4691