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Deputy Head of Procurement

Employer
Milton Keynes University Hospital NHS Foundation Trust
Location
Milton Keynes
Salary
£50,952 to £57,349 Per annum
Closing date
7 Jun 2024

View more

Profession
Other Health Profession
Grade
Band 8A
Contract Type
Permanent
Hours
Full Time
Deputy Head of Procurement

Department Procurement

Band 8a -�50,952 - �57,349 per annum, pro rata if part-time

Hours: 37.5 per week, all MKUH roles will be considered for flexible working

We are looking to recruit a dynamic individual to join our Procurement team in delivering a high-quality procurement service to the Trust.

The successful candidate will have experience of conducting tendering processes within a public sector organisation and therefore have good knowledge of the Public Contracts Regulations 2015. Also should have extensive experience of managing a team.

You will be a skilled negotiator, able to influence and manage internal customer expectations as well as maintaining good supplier relationships. You will have excellent communication and presentation skills, be results focussed with a track record of savings and benefits delivery.

To find out more about this exciting opportunity please contact Lisa Johnston - Head of Procurement by email Lisa.johnston@mkuh.nhs.uk

Interview Date: 14th June 2024

Main duties of the job

The Deputy Head of Procurement has a degree of autonomy to manage their own workload on a day-to-day basis and will be responsible for acting substantially on their own initiative with broad direction set by the Head of Procurement.

Contribute to the development of the procurement strategy and work plans to ensure compliance with and achievement of the trust's overall objectives.

Deliver a highly effective, compliant and customer focussed procurement services which meet the trust's requirements, including the Cost Improvement Plan (CIP) targets for areas of responsibility.

Lead, support, mentor and develop the materials management team, buying team, procurement analyst, print room operative, procurement admin assistant and receipt and delivery team in ensuring the delivery of highly effective and efficient customer focused procurement services.

Contribute to the development of promoting excellent customer relationships, balancing commercial and clinical considerations in the purchasing of products and services, and ensuring these are imbedded into contractual agreements.

Lead on monitoring, measuring and recording the performance of the procurement and supply chain function against key result areas as outlined in the procurement strategy and work plans, and contribute to regular reports for trust committees and boards.

Lead the external accreditation for the procurement team.

About us

You can expect a warm welcome at Milton Keynes University Hospital, our staff are friendly and welcoming. We listen to each other and work together to embed our Trusts values and behaviours. At MKUH we appreciate our staff and reward them with an outstanding benefits package including:
  • Free on-site parking
  • Free tea and coffee
  • Great flexible workingopportunities
  • Discounted gym membership
  • Lease car scheme
  • Generous annual leave and pension scheme
  • On site nursery (chargeable)
  • Extensive staff health and well-being programme

Milton Keynes University Hospital NHS Foundation Trust, in partnership with the University of Buckingham, is a University Teaching Hospital we conduct research and teaching on site to improve the care of our patients. The hospital is undergoing significant investment, and we are proud to be rated good by the CQC. Visit our website to catch up on our latest news.

Job description

Job responsibilities

To deputise as necessary for the Head of Procurement, managing day to day procurement issues, attending meetings, seminars, and representing the trust at regional and national procurement forums.

Sourcing
  • Work with the procurement analyst to identify sourcing strategies for the procurement business partners to work on with their respective divisions.
  • Work closely with other NHS organisations and agencies to implement any changes within the supply chain as directed by Department of Health in order to achieve cost effective supply solutions

Tendering
  • Support the Head of Procurement in ensuring the Trust is compliant with all legislative and regulated requirements relating to contracting and procurement within the sector.
  • Provide expert advice and guidance on procurement issues to all staff, ensuring that appropriate procurement processes are adopted in all cases and that published tender documentation is compliant with law, is fair and transparent, and promotes fair competition.

Contracts
  • Ensure that the Trusts electronic procurement contracts register system is managed and maintained in a timely manner, by working with the Procurement Business Partners (PBPs) ensuring that data records are current and accurate.
  • Responsible for ensuring that the contracts system is updated and lead on any system changes as require.

Please refer to the Job Description for further details

MKUH is committed to equal opportunities and improving the working lives of our staff and as such we offer a range of flexible working practices. We promote an inclusive workforce and encourage applications from applicants from all backgrounds.

We reserve the right to expire vacancies prior to the advertised closing date once a sufficient number of applications have been received.

MKUH uses identification scanning technology to confirm the authenticity of documents all prospective employees of MKUH will have their original documents verified using this technology.

By applying for this role, you accept if successful, that information from your application will be transferred into the national NHS Electronic Staff Record (ESR) system. Your personal data may be transferred from the Trust to another NHS organisation where your employment transfers within the NHS. This is in accordance with the streamlining programme which aims at saving you time and improving efficiencies within the NHS when your employment transfers.

Upon commencing employment with the Trust, all employees (except Medical & Dental Staff on national terms and conditions) are subject to a probationary period lasting a period of six months with an option to extend for a further six months to a total of 12 months.

Person Specification

Qualifications and knowledge

Essential

  • Member of the Chartered Institute of Procurement and Supply (CIPS) or currently in the process of achieving full membership.
  • Specialist knowledge of public procurement processes and regulations.
  • Knowledge of contract law.
  • Knowledge of purchase to pay systems and other e-procurement tools.
  • Knowledge of the Procurement Model Hospital metrics for the NHS.


Experience

Essential

  • Experience of managing complex procurement projects including, tender documentation, tender evaluation and contract award processes.
  • Experience of supplier relationship management, including supplier performance, continuous improvement and management of supplier expectations.
  • Experience of customer relationship management, support to internal clients and delivery of agreed outcomes.
  • Experience of consistently delivering savings and benefits targets.
  • Ability to manage, influence and lead people who may not directly report to you.
  • Experience of people management, coaching, mentoring supporting and developing staff.
  • Experience of undertaking spend analysis and developing work streams within identified priorities
  • Experience of using specialist e-procurement tools including e-tendering, and e-sourcing
  • Experience of creating and managing e-catalogues to facilitate corporate discipline within procurement activity.
  • Experience of interacting with senior executives, providing advice and guidance on procurement issues.


Skills

Essential

  • Experience of interacting with senior executives, providing advice and guidance on procurement issues.
  • People management skills, able to resolve issues in a positive and productive manner.
  • Excellent leadership skills able to provide guidance and support to reports and develop a team approach to service delivery.
  • Excellent negotiation skills, ability to deliver commercial advantage for the Trust, and resolve contractual disputes in an advantageous manner.
  • Excellent commercial awareness, able to spot opportunities and ensure these are exploited to the benefit of the Trust.
  • Good IT skills able to use Microsoft office products to a good standard.
  • Excellent communication and presentation skills. Ability to engage at all levels within the Trust.
  • Excellent time management skills. Able to identify priorities and ability to delegate effectively without supervision.
  • Good knowledge of contract law and ability to influence contract documentation to minimize risk for the Trust.
  • Knowledge of Public Contracts Regulations and experience of managing procurement projects within closely defined processes.
  • Excellent interpersonal skills and ability to influence at senior management level both internal and external to the organization.
  • Ability to use own initiative and work independently with infrequent supervision.
  • Ability to concentrate for significant periods when reviewing complex contracts.


Personal and people development

Essential

  • Positive and enthusiastic approach.
  • Inclusive team focused supportive approach.
  • Desire to learn, seeks continuous improvement
  • Leads by example and inspires others to achieve.
  • Must be emotionally resilient and able to deal with distressing or emotional circumstances encountered when dealing with staff or debriefing suppliers on unsuccessful submissions.


Communication

Essential

  • Excellent written and oral communication skills and able to engage at all levels within the Trust.
  • Ability to use visual communication tools such as Microsoft PowerPoint.


Specific requirements

Essential

  • Able to perform the duties of the post with reasonable aids and adaptations.


Employer details

Employer name

Milton Keynes University Hospital NHS Foundation Trust

Address

Supplies Dept (Dept)

Milton Keynes

MK6 5LD

Any attachments will be accessible after you click to apply.

430-CORP1412A

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