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Learning and Development Project Coordinator

Employer
Sheffield Teaching Hospitals NHS Foundation Trust
Location
Sheffield
Salary
£35,392 to £42,618 per annum pro rata for part time staff
Closing date
7 Jun 2024

View more

Profession
Other Health Profession
Grade
Band 6
Contract Type
Permanent
Hours
Full Time
An exciting opportunity for a highly motivated individual to join the Induction mandatory and Job Specific Training (IMET) Team within the Learning Education and Development Department has arisen.

Main duties of the job

The successful candidate will support the IMET team in assessing, evaluating, developing and implementing operational systems and processes. Lead on developing and reporting Learning Education and Development projects. The post holder will lead various improvement projects, delivering to budget and timescale.

About us

You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development and many policies to support employees in balancing their personal and professional lives.

The Learning, Education and Development Department acts as a central resource for the whole organisation and works in partnership with other departments in the Trust and across the wider Integrated Care Board. It is responsible for ensuring that all Trust staff have access to a wide range of learning opportunities within Sheffield Teaching Hospitals and other educational establishments to ensure they are knowledgeable and competent to carry out their role in delivering and supporting high-quality patient care.

The organisation's PROUD values are:Patients First - Ensure that the people we serve are at the heart of what we doRespectful - Be kind respectful, fair and value diversityOwnership - Celebrate our successes, learn continuously and ensure we improveUnity - Work in partnership with othersDeliver - Be efficient, effective and accountable for our actions

Job description

Job responsibilities

Please view the attached Job Description and Person Specification documents for full details regarding this post.

Learning Education and Development Project Coordinator

To work with respective managers across the Trust to progress and actively participate in multiple projects, tasks and activities anchoring on development, implementation, monitoring, evaluation and reporting requirements.

To support and guide managers in actively collating, documenting and presenting project-related data required for Learning Education and Development.

To develop project plans and implementation schedules.

To communicate with managers and staff across the Trust to deliver projects.

To work with managers to undertake project monitoring and evaluation activities.

To produce project evaluation plans, deliver evaluation activities and produce evaluation reports.

To present project outcomes verbally / visually and make recommendations in written reports.

To develop a database of key projects and monitor their project milestones, KPIs and delivery dates.

Systems, Processes and Procedures

To support the Induction Mandatory and Essential Training Team in evaluating managerial and operational reports, systems, processes and procedures.

To help collate appropriate policies, procedures, best practice documents and benchmarks.

To collate information appropriate for drafting policies and procedures.

To support managers in designing and developing systems and procedures.

To actively participate in the drafting of standard operating procedures.

To ensure the creation of appropriate policies and procedures for reference.

To develop operating procedures for using Learning and Development IT Systems.

To optimise IT systems within Learning Education and Development.

Metrics, KPIs and Reports

To support the IMET team in keeping the metrics database updated every month.

To work with Trust managers in pulling out KPI data from respective metrices.

To summarise extracted KPIs in the format required for senior management reporting.

Specific Projects including

Oliver McGowen Trust Wide Training

Trust-wide Local Induction change project

Mandatory Training & Job Specific Essential Training structured review

Development

Attend any necessary working groups, conferences and events.

Promote an innovative and progressive attitude to continuing personal development.

Support the development of colleagues within the department and across the Trust by sharing knowledge and skills.

Core Trust and Department

Maintain a professional demeanour and profile.

Maintain accurate, confidential, and effective recording systems.

Act as a coach, mentor and role model to staff.

Participate in the Department appraisal system.

Utilise resources, both human and financial, to meet service demands.

Maintain compliance with personal mandatory and job-specific essential training requirements.

Work within limitations of own skills, competence and remit of the job role and escalate any concerns to the relevant senior manager or Freedom to Speak up Guardian.

Adhere to all Trust policies and procedures.

Maintain a safe working environment for self, colleagues and anyone else who may be affected.

Actively promote equality, diversity, rights and responsibilities, valuing people as individuals and promoting fair access.

Promote the Learning and Development Department.

Willingness to travel within the region.

Demonstrate Trust PROUD values to support the delivery of safe, effective care.

Person Specification

Education and Qualifications

Essential

  • Project management qualification at level 6 e.g. Prince-2 Practitioner or demonstrable equivalent knowledge and experience
  • Educated to degree level in a relevant subject or working towards


Special Skills/Aptitudes

Essential

  • Ability to manage a diverse workload and to meet set deadlines on own initiative and without close supervision.
  • Ability to work independently, without supervision and to self-motivate.
  • Ability to produce high quality performance reports for various stakeholders.
  • Ability to analyse and communicate to senior managers and directors, operational groups and committees, complex data from various sources to enable continuous quality and delivery efficiencies.
  • Demonstrable self-awareness, an understanding of impact on others and an ability to manage self and maintain professional conduct in difficult and challenging situations.
  • Extensive experience using applications such as Microsoft Excel, Word, PowerPoint, and Project Manager, with advanced expertise in each.
  • Excellent attention to detail, whilst maintaining the ability to see the bigger picture.
  • Evidence of report writing and presentation skills.
  • Able to work as part of a team with appropriate decision-making skills
  • Ability to engage and communicate effectively with a diverse range of staff members across all levels of the organisation, synthesising and clarifying complex information to ensure comprehensive understanding and alignment with organisational goals at all levels


Desirable

  • Competent and confident to represent the team and the Department across the Trust


Skills and Knowledge

Essential

  • Knowledge and experience of project planning, development and implementation
  • Knowledge and experience of working with diverse range of project team members.
  • Knowledge and experience of carrying out project monitoring and evaluation
  • Knowledge, experience and maintenance of quality assurance systems
  • Ability to maintain timely, highly complex and accurate information sources and databases
  • Excellent organisational skills and an ability to prioritise an unpredictable workload with frequent disruption
  • Excellent time management skills and evidence of the ability to working to deadlines with competing demands
  • Well-developed interpersonal skills with the ability to communicate, influence and motivate effectively


Desirable

  • Knowledge of relevant governance / quality assurance frameworks including Records Management


Experience

Essential

  • Experience of project design, management and evaluation
  • Experience of co-ordinating multiple projects at any one time
  • Experience managing and presenting key performance metrics and indicators
  • Experience of working independently and as part of a team
  • Experience of working collaboratively with internal and external partners
  • Experience of working in a fast paced, adaptable environment
  • Experience of system and process innovation and other service improvement initiatives
  • Experience of developing standard operating procedures


Desirable

  • Experience of supervising / coaching /managing / developing junior staff


Values and Behaviours (PROUD)

Essential

  • Put Patients first by demonstrating commitment to and focus on quality, promote high standards to consistently improve patient outcomes
  • Respectful to patients, staff, colleagues and all internal and external contacts. Value diversity and difference, operates with integrity
  • Demonstrates ownership for all actions and areas of responsibility
  • Demonstrates unity with all colleagues. Works across boundaries, look for collective success
  • Proven track record of delivery of objectives


Physical Requirements

Essential

  • Balance pressures of demands and deadlines.


Desirable

  • Able to work across different STH sites if required.


Employer details

Employer name

Sheffield Teaching Hospitals NHS Foundation Trust

Address

Northern General Hospital

Herries Road

Sheffield

S5 7AU

Any attachments will be accessible after you click to apply.

190-7682-DIR

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