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iRefer Project Manager

Sheffield Teaching Hospitals NHS Foundation Trust
£50,952 to £57,349 a year pa/ pro rata for part time staff
Closing date
27 May 2024

View more

Other Health Profession
Band 8A
Full Time
The post holder is a Project Manager within Medical Imaging and Medical Physics and is responsible for the planning, procurement and the management roll out of iRefer within the Trust and to local Sheffield Primary Care.

The post holder will provide specialist project management knowledge for the Department and all relevant iRefer stakeholders across the Trust including: Sheffield GPs and will liaise with South Yorkshire Integrated Care Board. The PM will be a role model leader for wider iRefer team members.

Main duties of the job

  • Be responsible for the iRefer Project Management project, ensuring process effectiveness and compliance within Informatics, Radiology Imaging, STH business units and other third-party requirements as appropriate. Effectiveness will be measured by performance against the agreed Service Level and Operational LevelAgreement's and also against any relevant contractual obligations of suppliers.
  • Develop and implement an appropriate communication and engagement strategy:identifying key stakeholders and, where required, establishing, and maintaining theirsupport of the project.
  • Establish positive working relationships quickly at all levels of the organisationsinvolved in the iRefer implementation, managing the workload and responding toconflicting priorities as required.
  • Provide project management leadership and expert advice to project meetings andother project managers and project teams connected to iRefer throughout theorganisation to ensure that best practice, standards, tools, and techniques are inplace.

About us

You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.

The Directorate holds a budget of �33 million and employs some 690 members of staff who work across the five hospital sites within Sheffield Teaching Hospitals.

Medical Imaging and Medical Physics is a key player in every aspect of the services the Trust provides and delivers services to other Trusts and external organisations. Our highly trained workforce encompasses a diverse combination of medical, clinical, scientific, technical and administrative staff.

This provides a unique infrastructure for advanced diagnostics and treatments in a safe environment with full legislative and best practice compliance, all of which is supported by our innovative capability.

Medical Imaging and Medical Physics is also an Academic Directorate with close links to universities, locally and nationally, and a focus on strengthening research and innovation to improve clinical care.

Job description

Job responsibilities

Please view the attached Job Description and Person Specification documents for full details regarding this post.

When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

This vacancy is advertised on a fixed term contract basis for a period of 12 months due to the post being externally funded. The fixed term contract status of the post holder will be reviewed in accordance with the Trust's legal obligations regarding fixed term contracts taking into consideration the ongoing source of the external funding and the requirement for the post to be maintained.

Please also note any secondment must first be agreed with your current line manager.

Person Specification

Education and Qualifications


  • Masters Degree in relevant discipline or an equivalent recognisable career project managers experience.
  • Post-graduate qualification level or equivalent experience.
  • Formal qualification in Project management at Level 7 or equivalent experience.
  • Evidence of continuing professional and personal development.


  • Recognisable IT Qualification.



  • Demonstrable track record of managing successful delivery of projects within larger programs.
  • Effective management of stakeholders at all levels, including executive stakeholders.
  • Possession of a strong working knowledge of project and programme management methodology e.g. Managing Successful Programmes or equivalent qualification or experience.
  • Demonstrable experience of co-ordinating and leading programmes in complex and challenging environments.
  • Experience of staff management in large and complex organisations, including motivating, developing, and coaching to meet appropriate deadlines.
  • Experience of facilitating group discussions to achieve a desired outcome.


  • Worked in the NHS or another large healthcare service provider organisation.
  • Change management experience using LEAN technologies and other recognised techniques, with evidence of having achieved sustained improvement in services.
  • Experience of working with change management processes.
  • Experience of working across multiple organisations to secure change a proven track record of overcoming obstacles to change and facilitating progress of projects
  • Experience of supplier management, commercial management (including contract negotiations) and product and services procurement.

Skills and Knowledge


  • Competent in the use of MS Office suite of applications including the ability to produce detailed plans in Microsoft Project.
  • Ability to produce high-quality summary information for executive stakeholders on a regular basis.
  • Excellent numerical and analytical skills with the ability to prepare and produce concise yet insightful highly complex communications for dissemination to senior stakeholders.
  • Practical knowledge of risk management.
  • Practical knowledge of budget management
  • Excellent communication skills both verbally and in writing, including an ability to chair meetings and deliver presentations both internal and external to the Trust and other stakeholders.
  • Excellent interpersonal skills with the ability to influence and negotiate where necessary.
  • Ability to manage and resolve conflict, often within a hostile environment.
  • Work closely with colleagues to ensure all information and communication is dispersed in a timely manner throughout the organisation as appropriate.
  • Ability to prioritise a wide range of competing priorities of own workload and that of the team planning ahead taking into account known requirements throughout the financial year, working flexibly, putting contingencies in place, re-assessing priorities and dealing with a range of competing and changing demands, tight deadlines and a pressurised environment.
  • Ability to work under pressure and to exercise political judgement and astuteness when working with stakeholders with differing complex agendas.
  • Is confident presenting to large groups.


  • In-depth understanding of the NHS, including organisation and policy changes.
  • In-depth understanding of the NHS, including organisation and policy changes.

Personal Qualities


  • Excellent attention to detail.
  • Resilient and tenacious: adaptable to change, creative and innovative.
  • Excellent mediator.
  • Willingness to develop new skills including completing appropriate training as required.
  • Self-aware and self-motivated: proactive.
  • Excellent time management skills.
  • A team player, but self-reliant and able to work alone.
  • A professional approach which inspires confidence.
  • Demonstrable leadership qualities with the willingness to challenge and be challenged.
  • Able to undertake duties across the Trust and to work with Primary Care organisations as required.
  • Must be able to travel efficiently between STH sites.


  • Flexible with the ability to look beyond current practices and structures, ways of working, boundaries and organisations, to help produce more innovative and effective service delivery and partnerships.

Employer details

Employer name

Sheffield Teaching Hospitals NHS Foundation Trust


Northern General Hospital


S5 7AU

Any attachments will be accessible after you click to apply.


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