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Procurement Business Partner - Soft FM

Employer
Barts Health NHS Trust
Location
London
Salary
£66,718 to £76,271 per annum inc
Closing date
28 May 2024

View more

Profession
Other Health Profession
Grade
Band 8B
Contract Type
Permanent
Hours
Full Time
Procurement Business Partner - Soft FM

As well as district general hospital facilities for three London boroughs, Tower Hamlets, Waltham Forest and Newham, we have the largest cardiovascular centre in the UK, the second largest cancer centre in London, an internationally-renowned trauma team, and the home of the London Air Ambulance. The Royal London also houses one of the largest children's hospitals in the UK, a major dental hospital, and leading stroke and renal units.

We're also proud to be part of UCLPartners, Europe's largest and strongest academic health science partnership. The objective of UCLPartners is to translate cutting edge research and innovation into measurable health gain for patients and populations through partnership across settings and sectors, and through excellence in education.

Main duties of the job

The aim of the role is:

To lead Soft FM Procurement projects that support internal and industry stakeholders to become commercially focused in maximising their Soft FM budgets, achieve savings targets and provide patient releasing services. This includes overseeing and managing the pipeline of Soft FM procurement related work by collaborating with the North East London Integrated Care System (NEL ICS) Procurement Collaborative.

To lead the Soft FM sourcing team consisting of a Procurement Specialist, Senior Business, Buyer and Apprentice, and to provide mentoring and support.

Provide leadership and support to a Soft FM sourcing team responsible for the delivery of a savings, social value and value-added work plan.

Be the highly specialist procurement and sourcing professional for allocated spend categories. Support stakeholders in the development of specifications and evaluation criteria. Co-ordinate and deliver the procurement process from inception through to the award of contract, ensuring effective negotiation with external suppliers, agents and contractors.

Strategically inform business planning, and link Soft FM service spend to the bigger picture within the NHS. Maintain extensive commercial expertise and the experience in making informed commercial decisions and recommendations, understanding the impact of these upon the Trust as a whole.

About us

Barts Health is one of the largest NHS trusts in the country, and one of Britain's leading healthcare providers.

The Barts Health group of NHS hospitals is entering an exciting new era on our improvement journey to becoming an outstanding organisation with a world-class clinical reputation. Having lifted ourselves out of special measures, we now have the impetus and breathing space to chart a fresh course in which we are continually striving to improve all our services for patients.

Our vision is to be a high-performing group of NHS hospitals, renowned for excellence and innovation, and providing safe and compassionate care to our patients in east London and beyond. That means being a provider of excellent patient safety, known for delivering consistently high standards of harm-free care and always caring for patients in the right place at the right time. It also means being an outstanding place to work, in which our WeCare values and behaviours are visible to all and guide us in how we work together.

We strive to live by our WeCare values and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment.

We particularly welcome applications from Black, Asian and minority ethnic candidates as they are underrepresented within Barts Health at this band.

Job description

Job responsibilities

An exciting opportunity exists for a Procurement Business Partner for Soft FM within the Procurement and eCommerce Department to manage the non-pay and strategic sourcing of all Soft FM commercial activity.

This is a high-profile hands-on leadership role, and the successful applicant needs to balance strategic with tactical operational priorities, often on a daily basis. No day at Barts Health NHS Trust is the same and if you have a can do attitude, you will flourish in this role. Resilience and energy are of paramount importance.

The role will report to the Deputy Director of Sourcing and manage and coach a small sourcing team of 2 staff ranging from an apprentice to a senior procurement specialist.

Over the last few years, Barts Procurement have embarked on an ambitious journey to shape the strategic direction of the Department with a specific focus on up-skilling Commercial and soft skills. We launched a Well Being and Training initiative to support our staff with the necessary management and people skills to thrive in this demanding environment and contribute towards a single team ethos. The Department recently achieved Gold status or 97% through formal accreditation of the NHS Commercial Services CCIAF. A commercial contract management function has also been set up to address value leakage and foster innovation with strategic suppliers. In 12 months time, the Procurement Department will look to re-organise into a Procurement Collaborative to achieve best value for money and patient care.

To support our ambitious journey, we are seeking a talented leader with a can do attitude to join our Sourcing team. To succeed in this role, you will need to move at pace, be engaging and flexible and possess the right behaviours. This is in addition to an aptitude for sourcing, supplier engagement and stakeholder management.

We are dedicated to being an outstanding place to work and will work with you to get the best experience. We know flexible working is not a one size fits all and will mean something different to everyone. We are inclusive, so if you are interested in flexible working, please speak to the recruiting manager.

The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.

Person Specification

Experience

Essential

  • At least three years previous contract management experience within a complex organisation
  • Demonstrable expert knowledge and experience in areas of: project management, negotiation, cost and price management, PCR 2015/FTS procurement
  • Demonstrable staff management and development experience.
  • Significant previous experience of procurement project management within a complex organisation.
  • Experience of working across a multi-disciplined environment, successfully leading multidisciplinary teams.
  • Experience of setting up and implementing internal processes and procedures.
  • Experience of creating and giving presentations to a varied group of internal and external stakeholders
  • Proven track record of supporting innovation with an ability to support the implementation and management of change.
  • Understanding of logistics, inventory control and supply chain management.


Skills

Essential

  • Ability to analyse and utilise complex information, review options and make recommendations to senior managers
  • Ability to think strategically, plan and implement change effectively
  • Excellent planning (short and longer term) and organisational skills. Plan and organise broad range of complex activities, adjusts plans or strategies as necessary


Knowledge

Essential

  • Thorough knowledge of computerised procurement systems particularly the use of Excel.
  • Knowledge of Bribery Act and Data Protection.
  • Fully conversant with NHS Terms and Conditions of contract and a sound understanding of contract law.


Desirable

  • Significant (usually 5 years) experience of working in senior role responsible for system management and improvement in Procurement and Supply Chain environment.
  • Specific NHS and public sector experience
  • Understanding of accounting practices and principles.


Qualifications

Essential

  • Bachelor's Degree and/or equivalent experience acquired through the following: a. other forms of procurement training/learning eg long or combination of short courses or structured self-study b. specialist procurement experience and working pro-actively with procurement practitioners who are experienced in procurement, together with relevant short courses.


Desirable

  • Chartered Institute of Purchasing and Supply qualification CIPS or MCIPS by examination
  • Relevant project management and / or qualification such as APMP or PRINCE 2.
  • In-depth knowledge of all Procurement & Supply Chain systems and relevant interfaces


Other

Essential

  • Ability to engage with key stakeholders and colleagues to develop effective working relationships.
  • Experience communicating with clinical and non-clinical and health-specific leads and stakeholders.
  • Provide and receive highly complex information, present complex information to large groups and communicate in hostile and/or challenging environment.
  • Strong supplier negotiation skills and stakeholder persuasion.


Desirable

  • Highly developed Specialist Procurement Knowledge and expertise through a combination of in-depth experience or postgraduate study and, an understanding of the new Procurement Act.


Employer details

Employer name

Barts Health NHS Trust

Address

Canary Wharf

20 Churchill Place

London

E14 5HJ

Any attachments will be accessible after you click to apply.

259-6309684GSS

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