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Senior Project Manager-IMS Implementation

Employer
University Hospitals Sussex NHS Foundation Trust
Location
Chichester
Salary
£43,742 to £50,056 a year pro rata
Closing date
29 May 2024

View more

Profession
Other Health Profession
Grade
Band 7
Hours
Part Time

Job Details

The role Supports the development and delivery of the Trust's Inventory Management System as part of the Trust's delivery of effective clinical services, including a focus on divisional engagement, reporting and assurance.

The postholder will ensure attendance and active engagement with divisions and is responsible for working with the multidisciplinary teams to ensure full assurance with targets and compliance across the project.The post-holder will need to have excellent people skills, as this role requires a high degree of critical review, engagement and challenge to exceptionally busy clinical and corporate colleagues

Main duties of the job

The post holder will ensure the successful delivery of allocated projects by developing and implementing programmes of work (divisional, specialty based or individually owned projects) that will ensure:
  • Review overall project mandate and deliverables designed by the Head of Supply Chain.
  • Develop comprehensive gantt charts, including scope, timelines, resource allocation, and budget.
  • Execute projects on schedule, within scope, and within budget.
  • Manage project risks and issues, identifying and implementing mitigation strategies.
  • Triangulation of quality data from a variety of sources to identify quality gaps and prioritise opportunities for quality improvement as part of the project.
  • Demonstrate and provide an evidence base for measurable improvement.
  • Develop and deliver divisional and service specific quality improvement projects in response to identified quality gaps as part of the Clinical Outcomes & Effectiveness portfolio
  • Oversee quality assurance processes to ensure that deployed solutions meet UH Sussex expectations.
  • Conduct testing, verification, and validation of system functionalities.
  • Documentation:
  • Maintain accurate project documentation, including project plans, progress reports, and issue logs.
  • Ensure that all project documentation is organized and accessible.


About us

At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust. We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it - because we know that to look after others we must first look after ourselves. As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do. We look forward to receiving your application and the start of your journey with UHSussex.

Job description

Job responsibilities

Main Duties and Responsibilities

Communication

Foster effective and supportive relationships with divisional workstream leads to enable delivery of agreed outcomes and develop strong and supportive working relationships with Divisions, clinicians and the rest of the multidisciplinary teams.
  • To be able to work with multi-disciplinary teams from across the Trust to deliver the Inventory Management System Implementation work programme.
  • Work closely with all members of the wider teams, to recognise and harness skills and support that can be provided by other teams/individuals to help in the delivery of objectives.
  • Ability to communicate effectively with personnel accordingly to the requirements of the role.
  • Work effectively and collaboratively with clinical and non-clinical areas whilst participating in improvement projects.
  • The practitioner will be required to negotiate, persuade and motivate staff to engage.
  • Provide updates on efficiency, projects and activities to the senior colleagues.

Project Planning and Execution:
  • Review overall project mandate and deliverables designed by the Head of Supply Chain.
  • Develop comprehensive gantt charts, including scope, timelines, resource allocation, and budget.
  • Execute projects on schedule, within scope, and within budget.
  • Manage project risks and issues, identifying and implementing mitigation strategies.

Service Delivery and Improvement
  • Report to and support the project governance board and stakeholders external to the organisation as necessary.
  • All members of the procurement team will contribute to the delivery of a high quality service incorporating both assurance and improvement elements across the entire Trust aligned with the objectives of the project e.g.
  • Support high level NHS Supply Chain effectiveness initiatives.
  • Provide specialist support and advice on the range of IMS Implementation projects
  • Perform a key role in negotiation, co-ordination and implementation of the IMS.
  • Work in conjunction with Trust Groups, Lead Clinicians and Directorate Clinical Audit Leads to develop a system to address the clinical requirements of the Trust and patient experience . This work aims to improve the quality & effectiveness of patient care., extending across primary and secondary care and collaborating with senior healthcare professionals / managers.
  • Support the Lead within the department with the development & review of core departmental policies e.g. Inventory Management
  • To support procurement and clinical staff to undertake evidence-based decisions.
  • To look for opportunities to develop all areas of work in line with a culture of continuous improvement.
  • To undertake gap analysis and participate in action planning, supporting divisions in the delivery of action plan for ensuring compliance to requirements IMS Implementation.
  • Provide guidance and training for all department staff on relevant areas of specialist work.
  • Support & teach staff to undertake risk assessments of non-compliance of audit standards within project results.
  • Influence change by writing complex reports, executive summaries of project findings, producing PowerPoint presentations, designing posters.
  • Excellent report writing skills required to support staff to develop IMS reports.
  • Proactively manage and adjust personal workloads to respond to clinician availability alongside the requirement for continued productivity.
  • Identify IT solutions to enable data collection for high priority projects to meet the various regulatory requirements.
  • Produce briefing papers for internal and external stakeholders as appropriate.
  • Contribute towards the reporting of Inventory Management System Implementation to the Trust and Commissioners thus ensuring comprehensive provision of information.
  • Represent Trust and/or Unit at external committees on relevant issues.
  • Attend and contribute to Committee meetings as invited.
  • Actively support and undertake work to ensure implementation of the Inventory management System.
  • Provide data and other information to support internal and external reporting, identifying progress against key deliverables and areas of work, key risks and issues for action.
  • Develop, disseminate and monitor the delivery of work programmes aimed to ensure the Trust has an effective programme of project delivery.
  • Ensure programmes of work are reviewed and revised to reflect changes in priorities and expectations at a national, regional and local level.
  • Support the design and delivery of the Inventory Management System and alignment with Procurement and Trust strategic objectives.
  • Manage own workload, balancing competing demands and working to tight deadlines.
  • Establish and maintaining efficient multi-disciplinary communication systems.
  • Participating in divisional/departmental/team and other meetings as necessary, and acting as a representative when necessary at other meetings and forums.
  • Divisional support: The postholder will work with specific division(s) to assist them in ensuring that the project is managed and targets are achieved. This will include new ways of working through active divisional support by undertaking some of the work as necessary in addition to attending meetings and presenting reports. The aim of such supportive actions is to ensure compliance with the desired project outcomes. across the Clinical Outcomes & Effectiveness and Quality agenda. The actions will be beyond advisory reports and will have a focus in ensuing implementation as part of own project management performance.
  • The postholder will be expected to participate in regular (e.g. monthly or as appropriate) meetings with objectives and performance review meetings in order to ensure comprehensive and delivery against the project plan. A framework of activity or action logs will be used in order update progress against individual achievements and that of the team (if applicable).


Person Specification

Essential

Essential

  • Educated to masters level or equivalent level of experience
  • Experience of managing and delivering quality improvement projects and/or working in a similar role within the NHS
  • Extensive experience of leading complex change and delivering agreed outcomes
  • Experience of using measurement for improvement
  • Experience of managing and delivering IT improvement projects and/or working in a similar role within the NHS
  • Experience of partnership working both within and across organisations and professional boundaries
  • Evidence of dealing with difficult conversations and contentious information
  • Project management skills and training delivery to small and larger groups
  • Knowledge of health service management


Desirable

  • Knowledge of health service management
  • Experience of work across ICS


EDI

Essential

  • Evidence of having championed diversity in previous roles (as appropriate to role)
  • Evidence of having undertaken own development to improve understanding of equalities issues


Employer details

Employer name

University Hospitals Sussex NHS Foundation Trust (279)

Address

St Richards Hospital

Spitalfields Road

Chichester

PO19 6SE

Any attachments will be accessible after you click to apply.

279-6273176-MAY24

Company

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