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Data Manager

Guy's and St Thomas' NHS Foundation Trust
£34,089 to £41,498 a year p.a inc HCA
Closing date
23 May 2024

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Other Health Profession
Band 5
Full Time
An exciting opportunity has arisen within the Theatres, Anaesthesia, and Perioperative Medicine (TAP) Directorate for a Data Manager based at Guy's Hospital. We are seeking a motivated, enthusiastic, and well-organised individual who excels under pressure and meets deadlines with ease.

This role is one of two Data Manager positions responsible for overseeing the Theatre data system. The Data Manager will be tasked with the day-to-day maintenance of the theatre management system, including activities such as session creation and modification, as well as running a variety of internal data quality reports.

Ideal candidates should have proven experience working in an academic or clinical environment and possess an understanding of Epic, the electronic patient records system used within the Trust. A strong command of digital skills is a must, supported by evidence of formal education or experience in database management coupled with a deep understanding of database-related procedures.

Main duties of the job

The post holders (2 staff) will be responsible for data validation, data entry, and reporting on a daily, weekly, and monthly basis, whilst also ensuring the integrity of the theatre data captured on a daily basis, with the support of a Band 4 Information Officer.

The Data Managers provide first-line support to system users by assisting with IT inquiries, efficiently resolving issues, and conducting ad hoc training sessions (Epic training is carried out by the IT training team however, the Data Managers offer supplementary sessions where required).

The post-holders will be responsible for the data held in relation to theatre activity, ensuring its integrity and completeness through regular validation and reconciliation. Additionally, they will manage the day-to-day maintenance of the system.

They will also:
  • Maintain databases that allow queries, reports and data retrieval to be performed in an efficient manner.
  • Ensure that the system is accessible and functioning correctly at all times, with support from the IT Team.
  • Be responsible for the implementation of electronic, central filing systems and will support others to file accurately and effectively.
  • Be required to accurately enter large amounts of data as well as support others to do the same.
  • Ensure that the data is stored in accordance with the Data Protection Act and relevant guidelines.
  • Provide other administrative support to the team as required.

About us

Trust values

Our values help us to define and develop our culture, what we do and how we do it. They are:

Put patients first- consider the patient's needs and wishes in all that they do

Take pride in what they do- strive for highest standards on own work and challenge colleagues to do the same

Strive to be the best- in terms of patient care and teamwork

Act with integrity- maintain the privacy and dignity of patients, work with integrity and be trustworthy, be accountable for own work

Respect others- patients, visitors and colleagues. Actively give and receive feed-back.

Job description

Job responsibilities

Professional Responsibilities
  • Proactively manage information requests from Trust staff including first point of contact for support and advice on manual and ad-hoc information collection issues.
  • Analyse and diagnose user requests which will include situations and information, which are wide ranging and require judgement and expertise to decide on the best course of action. Escalate where appropriate.
  • Act as the first point of contact for resolving all queries this includes telephone and written enquiries regarding data
  • Advise on the interpretation of data and of reports, providing explanation and clarification as required.
  • Responsible for planning and organising work load to meet operational requirements
  • Provide correspondence, letters, emails and other documents from written copy, follow verbal instructions and generate own correspondence as required
  • To provide advice and regular training on data management to a range of staff groups.

Information management and data quality
  • Responsible for modifying and validating the databases and to support any development work. Maintain databases and ensure their security and compliance with the data protection act.
  • Accurately and efficiently enter data on to current databases. This will require a high level of attention to detail and accuracy.
  • Create and manipulate reports from the current databases to provide information as required, this will include regular reports and ad hoc report.
  • Undertake analysis of data to support the delivery of the service
  • Ensure appropriate confidentiality of records and information (verbal, written and computerised).
  • Maintain the flow of information to all user groups providing both user feedback and information
  • Provide advice to the department staff on the preferred way in which data collection should be undertaken in accordance with policies
  • To constantly review, streamline and update processes for recording data, in order to improve data quality within the service. To take part in decision making and influence departmental changes, and contribute to and participate in review of systems, policies and procedures
  • Assist in planning in advance with the team to provide databases that will meet the needs of the service/project.

  • Liaise with staff locally and nationally to create appropriate data collection methods and provide reports.
  • Identify and recommend changes to procedures within the service which will improve the quality of service to patients
  • Assist with Departmental duties as directed by line manager
  • To support audit and survey work on behalf of the department.
  • Work under own initiative seeking advice when necessary and identify areas for improvements
  • Carry out other departmental duties commensurate with role.

Financial Management
  • To support the administration of shared departmental resources

Education & Professional Development
  • To support the induction of new staff within the department

Person Specification



  • Experience of Epic software and computer systems.
  • Ability to communicate effectively with a wide range of health professionals and as part of a team
  • Entering data into databases and a good appreciation of data base related processes


  • Previous experience at working in an academic or clinical setting.
  • Development of procedures and preparation of SOPs



  • Degree or equivalent qualification and/or extensive relevant experience in data management.

Skills/ Knowledge/ Ability


  • Excellent numerical and analytical skills
  • Meticulous and accurate, with great attention to detail
  • Good written and oral communication skills in English
  • Accurate data entry skills.
  • The ability to work independently, without direct supervision.


  • Knowledge of medical terminology
  • Skills in report writing, presentations and ability to produce documents

Employer details

Employer name

Guy's and St Thomas' NHS Foundation Trust


Guy's Hospital



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