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Executive Assistant

Employer
York and Scarborough Teaching Hospitals NHS Foundation Trust
Location
York
Salary
£28,407 to £34,581 per annum/pro rata
Closing date
23 May 2024

View more

Profession
Other Health Profession
Grade
Band 5
Contract Type
Permanent
Hours
Full Time

Job Details

If you're a talented Executive Assistant with a passion for making a difference - someone who thrives in a busy and fast paced environment - now is your chance to join us!

The Trust's Executive Team are responsible for the running of the hospital and the Executive Assistant is a key position to support the Executives to deliver their duties on a day-to-day basis.

The post holder will hold the position of Executive Assistant to an assigned Executive Director(s) within the Chief Executive's Office to provide comprehensive and efficient secretarial and administrative support.

This is an important role, interfacing on a regular basis with the Executive Team, senior managers and a wide variety of Trust staff and external organisations/individuals.

Main duties of the job

Working directly with the specified Executive Director(s), the role involves helping them to plan their business to support the delivery of both the Trust and the Care Group strategic aims and objectives.

The post holder will provide an excellent confidential executive assistance service and will work collaboratively with the Corporate Services Team.

The post holder will be responsible for all secretarial and administrative duties to support the Executive(s), including diary management, management of databases and advanced level use of IT packages such as Word, Excel, Outlook, Teams and Powerpoint. In addition, the post holder will be occasionally be required to take minutes up to Senior Management Team level, coordinating papers and managing actions as required.

The post holder will ensure workloads are managed effectively in support of their Executive Director's portfolios working with the Corporate Governance Manager (inc EA to Chief Executive) and Associate Director of Corporate Governance.

About us

Our benefits

We offer a range of benefits to support our staff including:

Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants

27 days holiday rising to 33 days (depending on NHS Trust service)

A variety of different types of paid and unpaid leave covering emergency and planned leave

Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme

NHS Car Lease scheme and Cycle to Work scheme

An extensive range of learning and development opportunities

Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers

For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.

Job description

Job responsibilities

A full description of the role is available in the attachment: job description.

Please note that if a high number of applications are received this advert may close early. You are advised to submit you application at the earliest opportunity.

Working for the Trust

Across our organisation, people are guided by values that were co-developed with staff: we are kind we are open and we pursue excellence.

Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.recruitment@nhs.net.

As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.

Armed Forces Friendly Employer

We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have

made a statement of intent to support all Defence personnel, including with applications for employment.

COVID-19 Vaccination Requirements

Our Trust continues to strongly encourage our staff to be vaccinated against COVID19, this remains our best defence to protect our patients, ourselves and everyone else.

Person Specification

Education, Qualifications and Training

Essential

  • A demonstrable proficiency in English Language
  • Educated to equivalent of Level 3 Higher Education
  • Willingnesss to undertake post relevant qualification in Higher Level Education


Desirable

  • Educated to equivalent of Level 4 Higher Education


Experience and Knowledge Required

Essential

  • A minimum of 2 years' experience of diary management (or equivalent) for a Director or Senior Manager level.
  • Knowledge and expert competence with Microsoft Packages including Word, Excel, Outlook and PowerPoint.


Desirable

  • Previous experience of working in the NHS.
  • Knowledge of the Board of Directors roles and responsibilities with the NHS


Skills and Attributes

Essential

  • Clear communicator verbal and written, capable of constructing and delivering clear information
  • Excellent organisational skills with ability to work both in a team and independently without supervision.


Desirable

  • Demonstrable ability to develop and maintain professional relationships with staff from external organisations and the community to enable effective partnership working.
  • Ability to demonstrate innovation and develop productive working systems and practices.


Employer details

Employer name

York and Scarborough Teaching Hospitals NHS Foundation Trust

Address

York Hospital

Wigginton Road

York

YO31 8HE

Any attachments will be accessible after you click to apply.

419-6276126-EA-CEO

Company

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