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Executive Assistant to Executive Director

Employer
East Sussex Healthcare NHS Trust
Location
Eastbourne
Salary
£28,407 to £34,581 per annum, pro rata
Closing date
21 May 2024

View more

Profession
Other Health Profession
Grade
Band 5
Contract Type
Permanent
Hours
Full Time
An opportunity has arisen to join the team of Executive Assistants (EAs) who support the Executive Directors at ESHT.

The role offers a fast-paced environment and a unique perspective into the workings of the Trust. We are therefore keen to recruit dynamic, proactive and engaging members to this team - who together form the expert administrative resource that ensures our Director team have the requisite support to facilitate the smooth-running of their diaries, meetings and wider commitments/engagements.

The role will report to the Executive Assistant to the Chief Executive Officer and Chair on a day-to-day basis.

Main duties of the job

Job Overview

The following outlines the post holder's key responsibilities (this list is not exhaustive and to the post holder will be expected to undertake other tasks):
  • Complex diary management, working with internal and external colleagues to arrange meetings and appointments.
  • Inbox management for the relevant Director recognising and flagging urgent correspondence and, where appropriate, responding to incoming emails.
  • Developing and implementing effective systems and strategies to manage the activities and workload .
  • Executive level meetings management, including a Board Sub-Committee meeting. This will include the scheduling of meetings, preparation of agenda, call for papers, taking and writing up minutes of the meeting and following up on actions.
  • Working closely with the Executive Assistant Team to ensure a seamless and effective service to the wider Executive Director Team.


About us

We are proud to provide 'Outstanding' care and be a great place to work

We provide safe, compassionate and high quality care to half a million people living or visiting East Sussex. We are one of the largest organisations in East Sussex, the only integrated provider of acute and community care in Sussex. Our extensive services are provided by 7000 + members of staff working from acute hospitals in Hastings and Eastbourne, three community hospitals in Bexhill, Rye and Uckfield, over 100 community sites and in people's own homes.

In 2020 the Care Quality Commission rated us as 'Good' overall, and 'Outstanding' for being caring and effective. The Conquest Hospital and our Community Services are rated 'Outstanding'. Eastbourne DGH rated 'Good'.

In 2020, the Trust launched its ambitious 'Building for our Future' programme. This once in a lifetime programme aims to repair, redevelop and expand our hospitals, transforming the environment in which we provide care for generations to come.

Job description

Job responsibilities

Please refer to the job description attached.

If you have any questions about this position please do not hesitate to contact us.

Person Specification

Qualifications

Essential

  • Educated to GCSE level including English and Maths
  • Typing / word processing RSA III or proven equivalent knowledge, skills and experience
  • Recognised secretarial / business administration / management NVQ level 3 qualification or equivalent level of knowledge and experience
  • Evidence of continued professional development to degree level or equivalent level of knowledge and experience


Desirable

  • Shorthand qualification
  • ECDL or similar IT qualification
  • Project management qualification or similar level of experience


Experience

Essential

  • Demonstrate experience of working at Director level gained over a significant period of time
  • Demonstrate experience of administration duties at Senior Management level
  • Demonstrate experience of managing an office at senior level
  • Experience of working with the public and handling difficult situations
  • Experience of complex diary management


Desirable

  • Demonstrate previous experience of working at Executive level
  • Demonstrate advanced secretarial experience, preferably within a National Health Service (NHS) environment


Employer details

Employer name

East Sussex Healthcare NHS Trust

Address

Eastbourne DGH

Kings Drive

Eastbourne

BN21 2UD

Any attachments will be accessible after you click to apply.

374-KN035

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