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Head of Space Management

Employer
University Hospitals of Leicester NHS Trust
Location
Leicester
Salary
£58,972 to £68,525 a year PA
Closing date
23 Apr 2024

View more

Profession
Other Health Profession
Grade
Band 8B
Contract Type
Permanent
Hours
Full Time
We are seeking an individual with a track record of leading the development and implementation of space and workplace management strategies across a complex estate portfolio, potentially in a NHS, education, government or corporate occupier setting. You will lead an in-house team including a Space Manager and Space Planners so leadership skills are key, as is the ability to proactively and positively engage with stakeholders in the realisation of change projects and programmes.

The role would suit an individual that would relish the chance to make a big impact across a complex and diverse range of property and space types whilst playing a key part in delivering an estate that will benefit patients, NHS staff and the wider community.

No agencies please .

Main duties of the job

The Head of Space Management post is a newly created role with a remit to lead, develop and manage the Trust's approach to space planning, allocation and management, ensuring that the Trust achieves maximum value and the most effective use of its physical estate. The annual operating costs of the Trust's estate is significant - in the region of �145m - so this role is key in maximising value and where possible reducing estate size and cost through efficient space management.

At present, the property portfolio comprises of the three principal acute sites, together with a number of satellite properties and space occupied in Leicestershire Partnership NHS Trust, NHS Property Services' and Community Health Partnerships' properties. Opportunities will be considered across other One Public Estate partner organisations e.g., local authorities, blue light services and higher education. This diverse estate portfolio makes for a fascinating challenge from a space and asset management perspective.

About us

Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030).

We have four primary goals:
  • high-quality care for all,
  • being a great place to work,
  • partnerships for impact, and
  • research and education excellence

And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.

Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all:
  • we are compassionate,
  • we are proud,
  • we are inclusive, and
  • we are one team

This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.

About the University Hospitals of Leicester NHS Trust:

http://www.leicestershospitals.nhs.uk/aboutus/work-for-us/current-vacancies/

Job description

Job responsibilities

Key Results Areas:The post holder will play a pivotal role in advising the Head of Real Estate & Space Management and the Trust, in the development and implementation of medium-long term strategic plans.

Supporting the Head of Real Estate & Space Management in the property disposal programmes advising on space use and partner Trust space requirements.

Maximising the use of space across the Trust's portfolio and across the Leicester, Leicestershire and Rutland Health economy.

Advising on the operational data requirements for the implementation of the service area reporting model for all divisions within the Trust and liaison with the relevant software and data controllers.

Organisation, management and maintenance of up to date and 'live' space management data.

Liaising with the Real Estate Team in setting up appropriate legal occupation agreements in relation to occupations and relocations of teams across the Trusts operations.

Managing the decommissioning of space requirements where providers reduce services or service requirements.

The post holder is required to monitor and manage the service workload maintaining close links with all other departments within an environment of mutual support and development.

The post holder must be able to demonstrate good negotiation and diplomacy skills as often scenarios encountered can be antagonistic, in difficult circumstances. Additionally, persuasiveness is an essential element to enable disputes / projects to move forward.

Maintenance and renewal of records as required to secure the future efficiency of the Trusts estate.

Directly coordinate and manage the use of space within the Trust and the effective day to day and strategic use of space and to provide a coordinating role in the occupancy of space delivering support information for service line reporting and management on the cost of space.

To assist in the further development of the CAFM and space databases to hold and analyse data, including all 6 Facet Survey data. To proactively lead and advise on the space utilisation facet and functional suitability facet of the six facet estate performance data.

The post holder will take an active role on professional advice to the Trust on the strategic impact on service delivery in relation to Local, Structure and Regional Plans and the direct relationship with accommodation requirements with internal Trust property requirements and across the whole of LLR.

To aid the Head of Real Estate & Space Management with regards to any relocation of services. This service will involve the statistical analysis of the existing estate and opportunities both within and external to it, relating to how the client runs current and future health care services, including agile working opportunities. To provide feasibility studies and option appraisals to feed into estate strategies and give recommendation at the highest level on the preferred approach.

The post holder will be expected to undertake feasibility studies and options appraisals of both change in the existing estate and provision of new real estate in the future. These studies will involve close liaison with the client groups, often at the highest level to prepare a brief, study, and research the options available both internally and more often externally to the NHS.

The post holder will be expected to assist the Head of Real Estate & Space Management in supporting the development of medium and long term accommodation requirements feeding into Trust's Estate Strategy and master planning/Estate Development Control Plans, including the coordination of Trust Strategies where possible and adapting to change.

To assist the Head of Real Estate & Space Management in the management and supervision of staff.

To provide training to staff, to assist in their understanding of the property portfolio and the internal procedures and requirements of individual client groups.

The post holder must have experience, confidence and demonstrate skill in presenting to groups of all sizes, at all levels from senior management to junior service staff and to external agencies.

The post holder must also have excellent written and verbal communication skills along with skill in using common computer software the ability to understand, manipulate and translate technical drawings is also a requirement.

The post holder is expected to have unpredictable work patterns from time to time he or she will be expected to attend operational incidents.

The post holder is to provide a full range of professional accommodation and space management advice to the Trust in relation to the estate.

To provide a full range of information services through databases to the Trust in relation to data interpretation and analysis, option appraisals, retention and upkeep of facilities records.

The post holder will be required to interrogate, extrapolate and make comparisons of all data held. Furthermore, following analysis of the data, set out the options for consideration and comment by the client.

The post holder will assist the Head of Real Estate & Space Management and team in maintaining the accuracy of the overall property portfolio and analysing its contents for inclusion within national statistical exercises.

The post holder will advise and instruct on the maintenance of the space database and CAD drawings, for all plans of the estate and provide scale plans for all clients as required.

To assist the Head of Real Estate & Space Management in maintaining and renewing records as required securing the future efficiency of the property estate.

To undertake any other reasonable duties that may be requested by the Head of Real Estate & Space Management and E& F Senior Management team.

GENERAL

This job description indicates the main functions and responsibilities of the post. It is not intended to be a complete list. You may be required to undertake other duties from time to time as we may reasonably require.

You will be required to maintain compliance with all statutory and mandatory training requirements.

The link to the Trusts policies and procedures is:

https://secure.library.leicestershospitals.nhs.uk/PAGL/SitePages/Home.aspx

Person Specification

Training & Qualifications

Essential

  • Highly developed specialist knowledge, gained by theory and experience. Knowledge of health service management, change management and workforce re-design, acquired through training and experience to Masters equivalent level
  • Membership to a professional organisation or equivalent specialist association e.g., (British Institute of Facilities Management, - BIFM, Royal Institution of Chartered Surveyors - RICS, Health Estates & Facilities Management Association - HEFMA, Association of University Directors of Estates - AUDE)
  • Evidence of formal/informal management training


Desirable

  • Project Management Qualification


Experience

Essential

  • Evidence of developing and implementing space management strategies and allocation policies
  • Substantial senior management experience within the NHS Facilities and Estates in both acute and non-acute community care, or similar senior management experience in a substantial public, or private sector property portfolio
  • Experience in managing large complex programmes of work Minimum of 5 years senior level management
  • In depth understanding of statutory legislation impacting on space allocation


Desirable

  • Strong working knowledge of HTM's, HBN's and Building Control standards, COM Regulations and other associated Facilities Management regulations
  • Knowledge of the HBN 00-08 NHS Estatecode
  • Previous experience of space management


Communication and Relationship Skills

Essential

  • Excellent verbal and written skills
  • Negotiating and influencing skills to anticipate and avoid conflict and dispute resolution
  • Ability and confidence to present information to groups and individuals at many levels
  • Ability to communicate at all levels with the Trust and with external stakeholders


Analytical and Judgement Skills

Essential

  • Highly developed analytical skills and an ability to interpret financial, space and other qualitative and quantitative data etc. to lead and develop space change
  • Ability to analyse, interpret and make judgements using complex, conflicting and critical information
  • High level of IT skills/literacy across a wide range of Commercial, and Bespoke Office and Property Management Software


Physical Skills

Essential

  • Make site inspections


Planning and organisational skills

Essential

  • Ability to deliver services to multiple organisations and prioritise workload
  • Ability to work under pressure and to strict timescales


Other requirements specifc to role

Essential

  • Adaptable and flexible in dealing with competing demands with the ability to remain calm and work from first principles


Employer details

Employer name

University Hospitals of Leicester NHS Trust

Address

Glenfield Hospital

Groby Road

Leicester

LE3 9QP

Any attachments will be accessible after you click to apply.

358-6136717-EF-A

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