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Personal Assistant to the Executive Directors

Employer
George Eliot Hospital NHS Trust
Location
Nuneaton
Salary
£28,407 to £34,581 per annum
Closing date
20 Apr 2024

View more

Profession
Other Health Profession
Grade
Band 5
Hours
Full Time
Job Title: Personal Assistant to the Executive Directors

Hours per week: 37.5

Secondment 12 Months

Salary: �28,407 - �34,581 per annum

Closing Date: 19 April 2024

Interview Date: 3rd May 2024

Highly motivated, experienced Personal Assistant required to work within Trust HQ team of PAs providing professional support to the Executive Directors of George Eliot Hospital NHS Trust.

An opportunity has arisen for a highly motivated individual to join Trust HQ's team of PAs in providing professional support to the Executive Directors of George Eliot Hospital NHS Trust.

The post holder should possess a minimum of 5 years' experience as a senior level PA and have excellent minute-taking, organisational and multi-tasking skills, a high level of competency in using Microsoft Office and the ability to work under pressure, prioritising multiple workloads and meeting deadlines.

This post may close early due to high numbers of applicationsso you are advised to apply promptly.

All correspondence for this vacancy will be sent by email please check your account regularly including your Junk and SPAM areas.

A great and friendly place to work, so bring your passion, commitment and expertiseand enjoy the opportunities to make a difference every day.

#JoinTeamEliot

Main duties of the job

Full details provided in Job Description

Specific duties will include agenda preparation, minute taking, minute production, diary management, preparation of reports, arranging of internal/external meetings, arranging travel and accommodation, daily management of general office duties and project work/information gathering.

Therefore, excellent time management, prioritisation and organisational skills are required. Self- motivation and a good attendance record are essential.

Previous experience of working in the NHS is desirable but not essential.

About us

George Eliot vision to 'excel at patient care' takes centre stage. An ever evolving clinically-led acute service provider we are on a journey to continually provide high quality, safe and responsive services delivered by inspiring, friendly and compassionate staff who share our corporate values which underpin everything we do. Our values are not just words on a piece of paper, they bond us together, reflect our ambition and shape who we are:

Effective Open Communication

excellence and safety in everything we do

Challenge but support

Expect respect and dignity

Local health that inspires confidence

We offer a range of impressive benefits which include but are not limited to: a final salary pension scheme, 27 days minimum annual leave plus 8 bank holidays, cycle to work scheme, flexible working, on-site nursery, white goods scheme, staff awards, buying and selling annual leave, on site bus stop.

Job description

Job responsibilities

Manage the Chief Officer diary, taking responsibility for prioritising commitments, arranging meetings,events and courses, nominating alternative representatives where necessary and compiling backgroundinformation as required.

Be the first point of contact for all visitors to the Chief Officers office, prioritising and dealing with queriesand calls in a sensitive and professional manner, arranging appropriate hospitality where required.

Use own initiative to resolve problems and undertake analysis/investigative project work on behalf of theChief Officer, including following up enquiries and obtaining information from other Chief Officers.

Specific duties will include agenda preparation, minute taking, minute production, diary management, preparation of reports, arranging of internal/external meetings, arranging travel and accommodation, daily management of general office duties and project work/information gathering.

Person Specification

Qualifications and Professional Training

Essential

  • GCSE Grade C or equivalent in English Language
  • Appropriate Secretarial qualification or equivalent (Executive PA Diploma is desirable)
  • OCR (Formally RSA 3) or equivalent
  • Audio typing, Shorthand/ Speed writing, Minute taking
  • IT - experience in Windows software packages: Word, Outlook, PowerPoint


Experience and Knowledge

Essential

  • At least 5 years-experience and proven ability in a senior PA role to a Board Member or very Senior Manager
  • Proven ability to prioritise workload and use own initiative
  • Demonstrate ability to undertake projects, analysis, fact finding and administrative actions
  • Track record of providing effective personal assistance to a Chief Officer or very senior manager, enabling objectives to be achieved within agreed timescales
  • Ability to analyse and interpret information to produce clear accurate reports
  • Evidence of excellent time management, prioritisation and organisational skills
  • High levels of minute taking experience required from action notes to Board standard


Skills and Abilities

Essential

  • Well-developed interpersonal and communication skills
  • Tenacious with the ability to work in a busy, challenging environment, whilst meeting agreed deadlines
  • Ability to relate to staff at all levels in the organisation, demonstrating excellent customer care skills
  • Good telephone manner
  • Attention to detail
  • Ability to produce accurate minutes of meetings
  • Proven experience of prioritising work and meeting deadlines
  • Ability to use initiative, judgement to critically analyse and resolve problems, seeking advice/assistance, where appropriate
  • Ability to recognise the importance, confidentiality and sensitivity of issues and act with the utmost discretion


Personal Qualities

Essential

  • Demonstrate ability to work as a team member and support colleagues
  • Confident and self-motivated with ability to use own initiative
  • Trustworthy and capable of demonstrating exemplary standards of confidentiality
  • Reliable and committed to the achievement of agreed objectives and activities
  • Able to work flexibly to ensure tasks are completed within agreed timescales and to meet the needs of the service
  • Good attendance and time keeping record


Employer details

Employer name

George Eliot Hospital NHS Trust

Address

George Eliot Hospital NHS Trust

College Street

Nuneaton

CV107DJ

Any attachments will be accessible after you click to apply.

230-22839407-CORP

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