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Digital Transformation EPR Programme Office Manager

Great Western Hospitals NHS Foundation Trust
£50,952 to £57,349 per annum
Closing date
2 Dec 2023

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Other Health Profession
Band 8A
Full Time
previous applicants need not to apply

Are you looking for your next challenge? Are you exactly the person we are looking for? Applications are welcome from experienced, enthusiastic, professional candidates who want to join our Digital Team in this role as a Digital Transformation Project Office Manager.

You will be a highly visible within the role working closely with the EPR Programme Director, Programme Leadership Team, and Programme Board. The post holder will use their extensive programme management office experience to manage the PMO functions across a range of strategic activities spanning multiple organisations. You will provide governance, support, and control across the Shared EPR Programme.

Working with internal and external stakeholders, you will help drive the success of the programme. You will develop good working relationships with Trust and Programme Executive leadership, the central Programme team and programme/project managers across the shared EPR landscape.

This post holder will work with colleagues across Bath and North East Somerset, Swindon and Wiltshire (BSW) partnership.

Main duties of the job

As a Programme office Manager, you will monitor controls on the programme's work streams in liaison with Work Stream Leads, and maintain oversight of work stream interdependencies, expenditure, risks, and issues. You will lead on programme reporting, ensuring that both the AHA and the three Trusts report effectively through governance frameworks. You will also assist with co-ordination of procurements and management of external supplier relationships in collaboration procurement and programme leads.

About us

Our STAR values are at the heart of everything we do. You can expect to see them in the way we act and the way wetreat each other. Our values make us who we are.Service We will put our patients firstTeamwork We will work togetherAmbition We will aspire to provide the best serviceRespect We will act with integrity

Job description

Job responsibilities

  • Act as Programme Office Manager for a major IT programme comprising of a multiple related IT projects directed toward strategic business and other organisational objectives across the whole of the Trusts activities
  • Provide regular progress reports, including dealing with complex analysis and data, and identifying any issues requiring resolution
  • Support thinking on leading edge digital programmes to enable better clinical care and patient outcomes
  • Ensures conflicts between programme and project requirements are escalated and resolved based on organisational priorities and capacity
  • Be responsible for programme quality and embed quality processes into the programme from the outset and put in place the governance and operational working practices of the programme team. Work closely with the Quality Assurance as necessary
  • Ensure timely and consistent communication to stakeholders on progress, impacts, and changes associated with management of the programme/project
  • Participate in programme and project reviews to reflect senior level support, leadership, and involvement
  • Be the owner and manager of Risks and Issues Logs at programme level. Embed a risk management process into the programme from the outset. Identify issues and initiate corrective action as necessary and thus manage the risks to the programmes successful outcome
  • Represent the IT Department at senior level project-related meetings, providing written and verbal commentary updates which can by highly complex of relevant projects and programmes
  • Ensure contracts developed for new systems being implemented comply with the current NHS standards, providing input and direction to their completion
  • Ensure that project budgets are adequately managed and spend recorded, and agreed with the relevant Finance lead, providing input and support where necessary
  • Provide management oversight of project budgets, including monthly reporting where appropriate
  • Provide management oversight of project benefits and ensure benefits realisation is undertaken and handed over
  • Ensure that standard project management software tools and methodologies (particularly MSP and PRINCE2) are applied appropriately to ensure efficient management of progress, and that appropriate governance arrangements exist for all main projects in the teams portfolio
  • Support in the recruitment of additional staff needed to deliver project-related activity, providing support to others as necessary
  • Be responsible for delivering against the overall design and plan of the specified programme providing IT project management expertise within the team
  • Carry out other duties as may be required by the Director of IT and/or Programme Board.

  • Person Specification



    • Masters Degree or equivalent experience working at a commensurate band/level
    • To have one or more of the below project management qualifications: o Prince 2 Practitioner. o Managing Successful Programmes Practitioner o Managing Successful Programmes Advanced Practitioner o P3O Practitioner o APM Registered Project Professional o Project Leadership Programme


    • Member of relevant professional body



    • Significant experience of managing projects and delivering them within agreed timescales and budgets
    • Experience of providing support and input into complex programmes
    • Experience of preparing briefing papers and correspondence at programme and project board levels
    • Experience of managing change


    • Experience of working in an IT environment
    • Experience of managing a range of IT Projects
    • Previous experience of using a range of applications including MS Visio and MS Project
    • Workflow/process mapping experience

    Employer details

    Employer name

    Great Western Hospitals NHS Foundation Trust


    Great Western Hospital

    Marlborough Road


    SN3 6BB

    Any attachments will be accessible after you click to apply.


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