Estates & Facilities is a face paced environment which will provide a varied role and excellent opportunity to grow your skills. The role will be to act as PA to both the Director and Head of Estates & Facilities, providing high level secretarial and administrative support, diary and meeting support, diary notifications, following up on papers, drafting agenda's, taking minutes, following up on action logs, new starter organisation, databases, fact finding, collation of data, Health Roster, on call rota's and development and implement high standards in office practices. Excellent organisation and time management skills are important to prioritise workload during busy periods as is building a good rapport and relationship with colleagues and Stakeholders both inside and outside of the organisation.

Main duties of the job

The Team Leader aspects of this role support the Administrative Team to ensure they are well supported in their learning and development, creating a training plan, assisting new staff with their onboarding, induction plans and development.

The role will provide day to day support to the Estates Team on an adhoc basis as well as ensuring Health Roster is checked and approved, that there is appropriate cover across the team, and leaves of absence managed.

Key skills required for this role are excellent organisation and secretarial skills, flexibility and adaptability and be able to work in a face paced, sometimes changing environment to meet the needs of the department.

If you are keen to join a world-class organisation at an exciting time of change, we would love to hear from you.

About us

Royal Papworth Hospital NHS Foundation Trust is the UK's leading heart and lung hospital, delivering care to more than 50,000 patients a year in its new state-of-the-art hospital in Cambridge. We perform the most heart and/or lung transplants in the UK and carried out the UK's first successful heart transplant in 1979. It also offers emergency heart attack treatment, sleep centre care and is one of just five centres nationally for those in severe respiratory failure.

Based on the Cambridge Biomedical Campus the largest centre of medical research and health science in Europe the Trust is at the heart of treatments of the future. Royal Papworth became the first hospital trust in the country to be rated outstanding in all five areas assessed by the Care Quality Commission - a rating it still holds today. The Trust holds its values of compassion, excellence & collaboration at its core, and all colleagues joining the team are expected to uphold these in their day-to-day roles & interactions. Royal Papworth is proud of its diverse workforce and encourages people to embrace their individuality.

The Trust values difference and welcomes all applications irrespective of age, disability, gender reassignment, marriage and civil partnership, pregnancy & maternity, race, religion & belief, sex and sexual orientation. Providing they meet the minimum post criteria, applicants with disabilities will be offered an interview.

For a street view tour: https://royalpapworth.nhs.uk/virtual-tour

Job description

Job responsibilities

On this page you will find a Role Profile which provides information about the hospital and full details about the role. We recommend that you review this and refer to it as you complete your application. Please include how you will meet the Trust Values Compassion, Excellence and Collaboration. If you would like more information about the role or working at Royal Papworth Hospital, please get in touch with the contact for this role.

Person Specification

Qualifications

Essential

• NVQ level 4/foundation degree/equivalent
• Secretarial qualification or equivalent
• OCR RSA Word Processing level 3
• OCR RSA Text Processing level 2
• ECDL/equivalent
• Evidence of continued learning and development

Experience

Essential

• Proven administrative procedures
• Experience in designing, developing and conducting training
• Experience of various training methods
• Ability to analyse and interpret data using excel reports
• Ability to manage Healthroster
• Knowledge of patient systems
• Knowledge and understanding of the data protection act
• Ability to communicate across organisational boundaries
• Ability to motivate staff
• Excellent oral and written skills
• Flexible and responsive to change
• Good presentation skills
• Ability to work within a team
• Ability to work flexibly
• Awareness of Health and safety issues

Additional Criteria

Essential

• Please provide evidence of your commitment to uphold the Trust's values: Compassion, Excellence, Collaboration

Employer details

Employer name

Royal Papworth Hospital NHS Foundation Trust

Address

Royal Papworth Hospital

Papworth Road

Cambridge Bio Medical Campus

Cambridge

CB2 0AY

Any attachments will be accessible after you click to apply.

175-2324-1-ES310