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Small Works Manager

Oxford University Hospitals NHS Foundation Trust
Headington, Oxford
£43,742 to £50,056 a year pa pro rata
Closing date
1 Dec 2023

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Other Health Profession
Band 7
Contract Type
Full Time
The primary purpose of this role is to manage the Small Works Team operations and planned maintenance work across the Trust's sites as directed by line management. The post holder will be responsible for contributing to the management and implementation of the planned engineering/building maintenance and Small Works programmes for the Trust and to ensure compliance with key standards, both legislative and performance related (as defined through Service Level Agreement) - also meeting where necessary the requirements of the NHSLA.

Main duties of the job

  • Line manage the Small Works Team operational and administration staff at all sites
  • Manage all multi trade works i.e. water, drainage, electricity, medical gases, building works, painting, decorating and floor repairs
  • Contribute to the development, implementation and review of the Trust's Estates plans, budgets and work closely with the other Estates Managers in the development of works programmes
  • Plan maintenance works to support the generation and delivery of the Trust's Backlog Maintenance Plan, including liaison with users and contractors
  • Organise and supervise service shutdowns ensuring contingencies are in place and users' needs met
  • Lead on the implementation/management of the Small Works Team/Estates safe systems of work (e.g. Permit to Work, isolation procedures) under the guidance of AP's to ensure that all safe systems of work are carried out correctly
  • Oversee the management and undertaking of detailed commissioning, snagging, tests, witnessing and familiarisation of capital and minor works projects
  • Implement and document planned maintenance tasks and emergency works on own authority/initiative where necessary
  • Responsible for the management of operational estates contractors, ensuring quality of specification and workmanship
  • Monitor performance of contracts, taking effective steps to ensure that acceptable levels of service and values for money are achieved
  • Actively participate in the wider team operation and control of building planned maintenance schemes

About us

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research.

The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call thisDelivering Compassionate Excellenceand its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via theOUH YouTube channel.

Job description

Job responsibilities

We are looking for a values-driven professional who has a creative and agile mind-set, motivated to always look at how things can be continually improved and who thrives in an environment of innovation, change management, cost improvement, new ways of working and ideas, motivating staff and has a constant focus on improving the patient experience. You will be adept at building successful relationships with a wide range of stakeholders and have a collaborative and partnership style of working and bring credibility and confidence to contribute to our agenda.

We offer flexible working arrangements and promote agile working with on-site presence as and when the required. This role is full time 37.5 hours per week.

You will be given all the support you need to steer the department to be an always improving team that is delivering, performing and operating a safe and compliant estate and environment.

In return for your hard work & commitment we will offer you: -
  • A competitive salary of �43,742 - �50,056 pa pro rata
  • Access to an industry leading pension scheme where your employer pays in 20.3%!
  • A raft of local and national discounts across travel, shopping, insurance, holidays and many more
  • An environment that challenges you but supports your efforts and development

If this sounds like a role you could strive in, apply today!

Please see attached Job description and person specification for full details of role and responsibilities.

Person Specification



  • Degree in Building/Construction Services or equivalent experience
  • Must have additional post-graduate level knowledge either through relevant post graduate diploma level or equivalent experience
  • Specialist knowledge acquired through continued professional development and education, equivalent to pos-graduate courses/diplomas/Master qualification in building/construction/estates related discipline


  • Trained in Health & Safety, i.e. IOSH, First Aid etc
  • Member of relevant healthcare or engineering institutes, i.e. IHEEM, HEFMA, CIBSE, IET, CIOB etc
  • Experience across several of the HTM's acting as either a CP or AP
  • Efficiency improvement training, i.e. Lean / Six Sigma
  • PRINCE2 Practitioner



  • Substantial specialist experience gained from working in a complex multi-site health care engineering environment.
  • Knowledge of maintenance methodologies
  • Knowledge of HTM's, HBN's and Estates specific legislation.
  • Line management, training and facilitation experience.
  • Experience of working within a 'safe system of work' and dealing with health and safety issues.
  • Experience of delivering new policies and procedures
  • Experience of Project Management including the concurrent management of multiple projects.
  • Demonstrate a structured, analytical and best practice approach to maintenance management
  • Ability to analyse data and produce reports using a range of software packages
  • Good knowledge of energy efficient working practices Demonstrable track record of working effectively within and through multi-disciplinary teams


  • Experience in working in a similar role
  • Previous experience of working with a quality management system (e.g. ISO 9001)

Personal Skills


  • Able to use small tools and carry out fine adjustments to building services on a regular basis
  • Able to carry out routine and emergency maintenance on engineering and building systems on a routine basis
  • Able to concentrate for long periods on complex issues and work with detailed information
  • Analyse and problem-solve technical issues, diagnose faults and find solutions in complex, multi-faced equipment, assessing the safety situation
  • Analyse complex data and information regarding mechanical, electrical and building services, performance, maintenance and legislative compliance in order to ensure the Trust's buildings are maintained appropriately


  • Committed to improving efficiency and environmental protection

Behavioural Skills


  • Pro-active and takes responsibility
  • Willing to learn, open to change

Technical Skills


  • Highly organised and able to manage a complex workload
  • Able to work independently and exercise a high degree of professional judgement
  • Ability to work under pressure and meet strict deadlines
  • Ability to solve challenging problems with creative thinking
  • Able to apply the knowledge, experience and judgement necessary to demonstrate, in a practical sense, the safe operation and maintenance of specific systems/equipment.
  • Able to demonstrate the analytical skills and judgement required to identify/diagnose a range of defects and failures in relation to specific systems/equipment and what actions to take.
  • Ability to plan and organise in coordination with contractors unsupervised routine and complex maintenance, analysis, solution finding and repair work
  • Working with VDU in office environment
  • Full current driving licence

Employer details

Employer name

Oxford University Hospitals NHS Foundation Trust


John Radcliffe Hospital

Headington, Oxford


Any attachments will be accessible after you click to apply.


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