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Admin Manager for Speciality Medicine (CIC) *Internal applicant only*

North Cumbria Integrated Care NHS Foundation Trust
£28,407 to £34,581 per annum, pro rata
Closing date
1 Dec 2023

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Other Health Profession
Band 5
Full Time

Admin Manager for Speciality Medicine Band 5 -Preferably full time, other hours will be considered - CIC

An exciting opportunity has arisen to join our friendly, dedicated and hardworking administration team and applications are invited for the post of Administration Manager within the Speciality Medicine Collaborative . This post will be based primarily at the Cumberland Infirmary Carlisle, although the post holder will have cross site responsibility for West Cumberland Hospital. There will be a requirement to work flexibly across both sites.

The post involves direct line management of Medical Secretaries and overall responsibility for all clinical administration staff within the Collaborative , including developing and monitoring activity measures across the wards, services and departments.

The post holder will be involved in service development and will support the ongoing work to shape the administration services going into the future.

For further details please contact David Hay on 07900264449

Main duties of the job

An example of the duties will include:
  • To line manage all clinical administrative and secretarial staff within the Collaborative.
  • To develop and monitor activity measures across the wards, services and departments
  • To support service development
  • To follow the Trusts Values at all times
  • Review budgets and finance reports
  • Have regular meetings with staff for the development of the service and staff
  • Work closely with the Service Manager and have regular contact

About us

At NCIC, we have an ambition to deliver outstanding hospital and health services to half a million people. Established on 1st October 2019, the Trust is creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout north Cumbria and beyond. We're responsible for delivering over 70 services across 15 main locations and we employ more than 6,500 members of staff.

Our 5 key principles demonstrate our belief in the delivery of 'safe, high quality care every time'.
  • Being a clinically led organisation
  • Quality and safety at the heart
  • A positive patient experience every time
  • A great place to work
  • Managing our money well

As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.

Across the North East and North Cumbria we are working together to deliver our ambition to be the greenest region in England by 2030. There is an expectation for all staff to support this by familiarising yourself with the Trust's sustainability initiatives such as waste and recycling, going paperless, videoconferencing, sustainable transport and others.

We encourage you to think about what you can do as an individual and within your team to contribute in to embedding carbon reduction into the everyday running of our organisation.

Job description

Job responsibilities

Please see attached Job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.

Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies?
  • Please ensure that you document evidence of meeting all the essential criteria in the supporting information.
  • If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.

Important Information

Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.

For candidates applying using a Hotmail account or have strict firewall settings please ensure the following:
  • Junk Mail is checked regularly

Disclosure and Barring Service:

On 28 November 2020, the new Disclosure and Barring Service filtering rules will come into effect.

The changes mean that:
  • youth cautions, reprimands and final warnings will no longer be subject to automatic disclosure
  • the multiple conviction rule has been removed, meaning that if an individual has more than one conviction, regardless of offence type or time passed, each conviction will be considered against the remaining rules individually, rather than being automatically disclosed.

If you are unsure about whether you need to disclose certain criminal record information, free confidential advice may be sought from one of the charity bodies listed below. These bodies can advise you on what you are legally required to declare and may also be able to advise you on how you can disclose criminal record information to a prospective employer and your legal rights when doing so.

Nacro Tel: 0300 123 1999, or email:

Unlock Tel: 01634 247350, email or complete the online form on the Unlock website

The Trust is committed to safeguarding adults and children therefore if the post is subject to the Rehabilitation of Offenders Act (ROA) 1974 (Exceptions) Order 1975 (as amended) the successful candidate(s) will be subject to a criminal records check with the Disclosure and Barring Service (DBS). The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:

Standard Check: �18 + Administration cost of �3.85 = �21.85. Deducted at �6.85 from 1st month salary and �5 deducted from salary over following 3 months.

Enhanced Check: �38 + administration cost of �3.90 = �41.90. Deducted at �11.90 from 1st month salary and �10 deducted from salary over following 3 months.

As part of the one of the largest employers in the UK NCIC future employees will have also access to the following benefits.

A lease car may be available for this position further details will be provided upon appointment if applicable.

27 day holiday scheme rising to 33 after 10 years

Flexible working Scheme

Excellent opportunities for development

Competitive NHS Pension scheme

Access to NHS discounts with retailers and leisure companies

EAP (Employee Assistance Programme) a free, confidential counselling and information service to assist with personal or work-related problems

These schemes are subject to availability

Person Specification



  • Advanced Diploma for Medical Secretaries or significant equivalent experience in an administrative post.
  • IT qualification or equivalent experience


  • Degree.
  • EDCL

Experience & Knowledge


  • Significant administrative experience and experience of line managing a team.
  • Sound knowledge of Microsoft Office Software.
  • Experience in training and appraising staff


  • Knowledge and experience of Digital Dictation and Voice Recognition
  • Experience of managing medical rotas
  • NHS Experience
  • Knowledge of trust policy and process

Skills & Abilities


  • Excellent communication skills, both written and verbal.
  • Ability to work under pressure
  • Ability to Work alone or as part of a team.
  • Ability to work to tight deadlines
  • Good organisational skills
  • Ability to prioritise and organise work load effectively
  • Experience of change management.
  • Ability to persuade and influence.
  • Common sense.

Personal Attributes


  • Reliable
  • Ability to communicate at all levels
  • Ability to display a high degree of interpersonal skills
  • Adaptable and flexible
  • Good telephone manner
  • Self motivated Hard working, calm and clear headed.
  • Excellent role model for junior staff.

Employer details

Employer name

North Cumbria Integrated Care NHS Foundation Trust



Cumberland Infirmary



Any attachments will be accessible after you click to apply.


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