Senior IG and Records Management Lead

Lincolnshire Partnership NHS Foundation Trust
£35,392 to £42,618 Per annum
Closing date
8 Dec 2023

View more

Other Health Profession
Band 6
Contract Type
Full Time
This is an exciting opportunity to join the Informatics team in the post of Senior IG and Records Lead. The post is vital to the service and supports the Team Coordinator for Information Governance and Records with the delivery of a trust-wide information governance and records management function .

The post holder will help provide an efficient Information Governance & Records Management and Subject Access Service to ensure that statutory guidance and regulation is upheld and an efficient and effective service is delivered to support patients, carers and Trust staff

The post-holder needs to have experience in managing staff and is expected to have specialist knowledge across all aspects of Information Governance and Records Management. This role is also responsible for the annual completion of the Data Security and Protection Toolkit.

The post holder will be expected to work flexibly, and this post is suitable for a hybrid homeworker who is able to occasionally travel to sites around the County.

Main duties of the job

Support the Team Co-ordinator in the day to day delivery of a trust-wide Information Governance and records management function

Provide expert advice and guidance to Trust staff at all levels regarding the application of Records, Subject Access, IG and Data Protection including national and local IG policies and procedures

Ensure all Records, SARs and IG Registers are kept up to date to provide data/information required for reporting proposed including reports and updates to the relevant committees

Investigating incidents which involve breaches of confidentiality

Manage the delivery of a professional access to records service to Staff, Patients and statutory bodies, including the management of staff

To undertake reads of highly complex or contentious subject access cases which are escalated by the team

Manage the completion of the Trusts annual submissions on the Data Security Protection Toolkit (DSPT), collating evidence, scoring the requirements, liaising with Auditors to ensure evidence is available and accessible for scrutiny.

Deliver training sessions to groups of staff in confidentiality, records management, data and cyber security and other information governance subjects where appropriate.

Support the development of local Information Sharing Agreements (ISA's) within the organisation and with partner organisations as required and undertake Data Protection Impact Assessments (DPIA's) for new processing activities

About us

Lincolnshire Partnership NHS Foundation Trust provides mental health services and a number of learning disability, autism and social care services in the county of Lincolnshire. Employing around 2,800 staff, and serving a population of over 766,000, our people lie at the heart of everything we do.

You could be part of a Trust rated by staff as one of the best mental health and learning disability trusts in England, in an area heralded as a fantastic place to live and work. We firmly believe the key to high quality care is a contented workforce. This is reflected in our Care Quality Commission rating of 'outstanding' for well-led and 'good' overall. In the most recent National NHS Staff Survey, our staff rated us as the number one trust nationally for staff morale and one of the top scoring NHS Trusts in the Midlands for being compassionate and inclusive. We're really proud of this!

We are also leading the way in transforming care, with multi-million-pound transformation of patient environments and radical redesign of community services.

This is the time to join and help redesign our services of the future. We offer options for flexible working and provide a wide range of training and promotion opportunities in all professions. We support and celebrate diversity, have active staff networks groups and are always looking at what more we can do to support our staff.

Job description

Job responsibilities

For full details, please refer to the job description and person specification

Support the Team Co-ordinator in the day to day delivery of a trust-wide Information Governance and records management function within the framework of Statute law: Access to Health Records 1990, General Data Protection Regulation (GDPR), Data Protection Act 2018, NHSX Records Management Code of Practice and Trust policy and procedures, ensuring that the Trust remains compliant and provides an effective service

Contribute to the development of strategies and plans to promote and develop robust and effective Records Management, Information Governance (IG) and Data Protection practices across the organisation to include Data and Cyber Security requirements, and in conjunction with other partner organisations.

Provide expert advice and guidance to Trust staff at all levels regarding the application of Records, Subject Access, IG and Data Protection including national and local IG policies and procedures.

Manage compliance with Records and IG related legislation and standards, exercising independent judgement and initiative when problems arise to take necessary actions to resolve issues.

Offer support to the Team Co-ordinator with the delivery of a trust-wide clinical records audit programme to review records standards in team locations and provide action plans for improvement

Manage and lead on compliance audit requirements in relation to Records, Archiving, IG and Data Protection practices and processes including Data and Cyber Security requirements across the Trust, to include planning, advising, creation and maintenance data capture compliance evidence on IG Registers such as databases/spreadsheets and pivot tables - analysing and interpreting results, reporting and monitoring agreed action plans.

Person Specification



  • Degree or Professional qualification (Health Service Management degree/ diploma or equivalent) or in informatics related discipline or diploma in IG or equivalent experience and knowledge, with specialised experience and knowledge of information systems and legislation.
  • ECDL or equivalent knowledge of IT skills


  • Working towards relevant postgraduate qualification. Relevant professional body membership. Management qualification.



  • Significant experience working within health informatics & Records Management at a senior level or specialist advice role
  • Specialist knowledge across Data Protection, including data and cyber security in the NHS, Freedom of Information, Caldicott, Records Management and Information Governance in general underpinned by both theoretical knowledge and relevant practical experience
  • Previous experience of supervising and/or managing within a large diverse organisation
  • Working knowledge of NHS policies and procedures
  • Working knowledge of General Data Protection Regulation (GDPR), Data Protection Act 2018, Freedom of Information Act 2000 and Confidentiality Code of Conduct and associated legislation.
  • Proven experience and specialist knowledge in supporting others in Information Governance or related experience.
  • Working knowledge of a computerised patient information system
  • Experience in offering advice and guidance to clinical staff and other managers on areas of expertise, and in working with a variety of senior staff.
  • Experience of Microsoft Office applications and confident in use of a variety of software packages and IT Systems
  • Understanding of the culture and accountability of the public sector
  • Experience of change management approaches, project management work and monitoring and reporting against deliverables.
  • Understanding and acceptance of NHS accountability and governance


  • Clinical experience in a mental health setting to enhance face to face support for informal access

Skills and competences


  • Demonstrate management ability, including leadership, coaching, influencing and negotiation skills
  • Ability to build and monitor partnerships with staff at all levels and other statutory agencies.
  • Organisational and interpersonal skills.
  • Ability to lead by example and motivate teams.
  • Excellent verbal and written communication and presentation skills.
  • Demonstrate analytical and problem solving skills, including the ability to analyse and assimilate information in order to make decisions. Ability to work under pressure, to prioritise and work to tight deadlines ensuring competing demands is met.
  • Ability to work autonomously, organise, prioritise and manage own workload to meet own deadlines and that of the department
  • Ability to be flexible but firm and use sound judgement when decision making
  • Team player with enabling and facilitating skills.
  • Understands the need for a high standard of integrity, professionalism and confidentiality
  • Demonstrates a motivation to succeed and be inspired by success. Evidence of taking initiative in delivering work objectives.
  • Demonstrate awareness of customer focused services.
  • Ability to communicate effectively with the ability to be persuasive and determined.
  • Knowledge of information systems and ICT functions within organisations.
  • Knowledge of risk appraisal and management of risk.
  • Ability to understand and interpret IG issues and recommend solutions in a clear and consistent manner.
  • Specialist knowledge across Data Protection, IG training, Information Risk and Information Governance underpinned by relevant practical experience
  • Ability to facilitate clinical discussions and manage contentious comments and behaviour.
  • Flexible working attitude


  • Awareness in respect of GDPR
  • Working knowledge of a computerised patient information systems

Special Requirements


  • Actively seeks Continuous Development.
  • Ability to travel to various trust sites across the county

Employer details

Employer name

Lincolnshire Partnership NHS Foundation Trust


Unit 9 The Point

Lions Way


NG34 8GG

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