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Senior Procurement Specialist

Portsmouth Hospitals University NHS Trust
£35,392 to £42,618 a year
Closing date
28 Nov 2023

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Other Health Profession
Band 6
Contract Type
Full Time
NHS South of England Procurement Services (SOEPS) is hosted by Portsmouth Hospitals University NHS Trust. We provide end-to-end procurement and supply chain services for Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust as well as other NHS Clients including Hampshire and Isle of Wight Integrated Care Board (ICB). The position is currently based in our procurement office in Segensworth.

Main duties of the job

This role sits within the Clinical team and is a fantastic opportunity for a procurement professional to join a fast paced working environment and interesting department. You will meet different challenges every day and the successful candidate will be an integral part of the team providing a first-class procurement service. There will be a requirement for all post holders to be mobile and attend meetings at client sites, so travel across the geographical area will be expected.

About us

Here at Portsmouth Hospitals University NHS Trust, we are proud to provide expert, compassionate care for our local population. We are ranked as the third in the country for research, embedding education and training across the organisation. Our main hub is the Queen Alexandra Hospital, which is one of the largest hospitals on the south coast employing over 8,700 staff. Our patients come from all walks of life and so do we. We hire great people from a wide variety of backgrounds because it makes our hospital stronger. If you share our values and our enthusiasm for getting it right for patients, colleagues, and our community, you will find a home at Portsmouth Hospitals University NHS Trust

Job description

Job responsibilities

Develop new and innovative methods of ensuring efficient processes internally and deliver best value for money externally. To take lead responsibility for delivering high value and complex procurement. Work with the Deputy Head of Procurement and take responsibility, manage, and deliver procurement activities including several complex and high value contracts on behalf of stakeholders in accordance with the agreed work plan within the Clinical Procurement team which covers Medicine & Urgent Care, Networked Services, Clinical Delivery, Surgery & Outpatients. Provide specialist procurement knowledge across a broad spectrum of commodity areas. Take responsibility for the purchase of goods by delivering a portfolio of complex and high value contracts. Produce contract notices, complex tender, and contract documentation for an agreed portfolio of contracts. Negotiate with suppliers and user departments to ensure optimum value for money and strong partnerships are maintained. Work closely with user departments to ensure they produce complete, accurate and relevant specifications and weighting criteria for goods and services. Offer commercial/contractual advice and guidance for all goods and services as required. Undertake all procurement activities in full accordance with legal (Legislation, commercial and contract law), environment and sustainability requirements. Be responsible for the day-to-day supervision and management of a Procurement Specialist and Assistant Procurement Specialist, taking responsibility for allocation of work, appraisals, training and assisting with their development. Deputise and assume responsibility to resolve issues in the absence of the Procurement Manager and/or Deputy Head of Procurement. Lead tender adjudication meetings acting as chairperson or secretary and providing procurement support as required

Person Specification



  • Member of Chartered Institute of Purchasing and Supply (MCIPS) or appropriate professional institute or relevant experience
  • Recognised advanced computer training courses and then on-the-job training


  • Degree or equivalent experience
  • MCIPS or CIPS level 5



  • Risk assessment/analysis training
  • Significant experience & understanding and application of Strategic Sourcing methodologies.
  • Experience of contract management - the ability to manage multiple contracts to ensure best value for money with high service levels
  • Experience of project managing complex procurement activities from initial planning to contract award.
  • Experience in resolving queries and influencing people.
  • Experience of team working delegation and empowerment
  • Experience of supplier relationship management, building collaborative partnerships
  • Experience of category management in a complex category within the NHS or similar field
  • Senior Procurement Specialist commercial and expert knowledge of Public Sector Procurement


  • Experience of working within NHS Procurement

Additional criteria


  • Competent with MS Office (Word, Excel, PowerPoint etc).
  • Track record of customer relationship management within the National Health Service, Management of resources and financial risk and commercial acumen
  • Track record of ability to deliver against targets and in delivering recurrent non-pay savings to the customer base.
  • Significant and advanced procurement knowledge
  • Understanding and knowledge of, Public contract regulations (PCR), UK legislation, e.g., TUPE, Competition Act, Race Relations, Data Protection, Freedom of Information, etc.
  • Category knowledge within the market managed, in all aspects of the market. Project management - the ability to participate in complex projects, involving personnel from many disciplines/departments in client organisations and suppliers.
  • Advanced IT skills including knowledge of specialist software for contract management, electronic catalogue, and e-procurement systems to ensure efficient use of procurement enablement technologies (e.g., tender evaluation software
  • Proficiency in the use of e-commerce tools, e-tendering, e-evaluations, and e-auctions


  • Understanding and knowledge of Trust Standing Financial Instructions
  • Understanding of NHS, wider public procurement, and commercial world

Employer details

Employer name

Portsmouth Hospitals University NHS Trust


Manor Court

2 Barnes Wallis Road


PO15 5TH

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