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Data Manager - Hepatology Community Nursing & Liver Health projects

Oxford University Hospitals NHS Foundation Trust
£28,407 to £34,581 pa pro rata per annum
Closing date
2 Oct 2023

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Other Health Profession
Band 5
Full Time
One year fixed term/secondment opportunity (with a possibility of extension)

An exciting opportunity has arisen within the Thames Valley Operational Delivery Network based at Oxford University Hospitals NHS Foundation Trust for a Data Manager.

We are looking to appoint an individual with a passion for data and someone who is willing to be part of a forward-thinking team and will contribute to its ongoing success.

The Thames Valley ODN Data Manager will be an integral part of the Hepatology Community Hepatitis C test and treat team. The post holder will be expected to work closely with all members of the clinical team and the peers who work with us and will provide a data management service across the Hepatitis C elimination programme with a focus on hepatitis C testing and treatment but working with the wider hepatology nursing team as required.

Within this role there will also be a requirement to support the Liver Health Project (cancer and cirrhosis case finding) to mange data and report to the project manager of this project and work closely with the nursing teams working on this.

The post holder will be based at the John Radcliffe Hospital in Oxford primarily but might be required to attend meetings across the Thames Valley regions which includes, Oxfordshire, Buckinghamshire, Berkshire, Milton Keynes and Swindon.

Main duties of the job

The post holder will be responsible for data management and full administrative data service to the Hepatitis Service and associated Operational Delivery Network. Responsibilities will include the management of databases across the ODN and supporting other Hepatology CNS teams as necessary.The post holder will liaise closely with the Hepatology nursing teams and participating organisations to assess the information and reporting requirements of the clinical databases for hepatitis and/or acute chronic liver disease, in order to provide data for any National Databases including the HCV Registry and satisfy the data/information needs of the Trust in this respect.The post holder will work with the relevant clinicians, internal IT teams and the software providers to develop the databases and introduce new screens, regular reports, and any other improvements and developments in order to support the clinical teams and patient care.The post holder will maintain and keep up to date the clinical databases and its network, user directory, configuration application, support documents, and deliver comprehensive training programmes for end users.To analyse the ODNs clinical database systems and identify and resolve problems, working with the Information Systems team and system supplier as necessary.The post holder must be able to travel across the Thames valley to all spoke sites, be IT literate, and an excellent communicator and team player.

About us


The management of risk is the responsibility of everyone and will be achieved within a progressive, honest and open environment.


The post holder is responsible for ensuring that all duties and responsibilities of this post are carried out in compliance with the Health & Safety at Work Act 1974, Statutory Regulations and Trust Policies and Procedures. This will be supported by the provision of training and specialist advice where required.


Infection Control is everyone's responsibility. All staff, both clinical and non-clinical, are required to adhere to the Trusts' Infection Prevention and Control Policies and make every effort to maintain high standards of infection control at all times thereby reducing the burden of Healthcare Associated Infections including MRSA.


The Trust is committed to safeguarding children and vulnerable adults throughout the organisation. As a member of the trust there is a duty to assist in protecting patients and their families from any form of harm when they are vulnerable.


All staff must complete annual information governance training. If you have a Trust email account this can be completed on-line, otherwise you must attend a classroom session.

Job description

Job responsibilities

1. General Responsibilities:

Promote a culture which will ensure the security and confidentiality of data to standards set by current legislation.

Promote and implement a policy of continuous system refinement and development by working with the Project Managers to identify departmental needs and areas for improvement.

Create SOPs/policies/ data coding guidance and highlight operational recommendations to the Programme team such as changes in working practice to accommodate data entry improving the accuracy of data collection improving the accessibility of information across the ODNs hubs and spoke sites.

Work closely with the various nursing and management teams as well as the Thames Valley ODN management team, to support them in production of various data, information, demographical maps, etc to ensure effective strategic planning and expansion of patient services.

Develop understanding of the importance of Health Informatics within clinical units especially in relation to data quality, as a tool to improving patient outcomes, audits and information governance. Act as a joint data controller for information governance within the ODNs, ensuring IM& T information is processed in accordance with policies and procedures.

2. Database Management & Development:

Manage and develop the local Thames Valley ODN database and liaise with the relevant community nursing team to establish data output requirements.

Share responsibility of Criminal Justice data with the lead CNS

Responsible for the collection of data and sample information, including querying and transferring data within relevant databases.

To correlate required variables, design the conditionality and manage the data input associated with upgrades in the clinical database.

To maintain system security. Manage access control and security of the database(s)

To ensure all authorised users can access the system and maintain and issue appropriate user rights.

Identify most efficient means of recording and storing data within the development of new testing and treatment services.

Use regular data quality checks to verify integrity of system data and take appropriate actions for ODN databases.

Analyse, report, and present system data using MS Excel, HCV Registry and ARDEN.

To comply with current data protection legislation.

Where ODN commitments allow, support the Hepatology Specialist nurses to collect and analyse date for service development for all projects as appropriate.

3. User Support:

Act as first-line support for all end users of the ODNs database (ARDEN). This will involve trouble shooting data entry and technical problems.

To maintain, update and distribute appropriate training materials for all users.

Provide one-to-one training or group training as necessary.

To design data collection plans and templates to obtain clinical data and maintain support protocols.

To escalate support calls for a number of parties within the Trust.

To ensure all users are fully trained, promoting the development of Information Technology skills, awareness and confidence.

To inform users of any changes made to the system, functionality or usability.

To support system access at remote sites and outreach services. This may involve hardware fault diagnosis and IT Helpdesk call logging.

Maintain and monitor data from other partnership organisations for micro elimination status.

4. Data and Information:

Ensure that required national reports are sent to the correct National and OUH Trust teams.

On behalf of the services be responsible for the regular and detailed analysis of data, working with the clinical team on patient level data.

Design forms to facilitate real time data collection as appropriate across hub and spoke sites as appropriate.

Provide data to clinical and operational staff for meetings. Provide ad hoc reports as and when required. Professionally report and distribute findings. To be able to take part in research and development projects/complex surveys internally and externally as required.

To be accountable for maintaining high quality data.

Using your experience and excellent interpersonal skills ensure that the profile of hepatitis and acute chronic liver disease data quality is raised, so that all levels of staff are aware of its importance. Identify and report data quality issues and report them to the project and programme managers.

Regular monthly, quarterly and yearly reporting as required by the teams for data collected.

5. Professional Development:

To be responsible for own learning and knowledge of hepatitis, acute chronic liver disease, blood borne viruses.

To attend relevant meetings/courses for data managers/co-ordinators.

To always behave in a manner that is professional, positive and polite.

Be accountable for own professional actions, work autonomously without direct supervision, collaborate with and report directly to managers and clinical staff.

Person Specification

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Employer details

Employer name

Oxford University NHS Foundation Trust


John Radcliffe Hospital

Manor House Annex



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