Divisional Personal Assistant [Medicine RSCH/PRH]

University Hospitals Sussex NHS Foundation Trust
£28,407 to £34,581 per annum
Closing date
24 Sep 2023

View more

Other Health Profession
Band 5
Contract Type
Full Time
An exciting opportunity has arisen for an experienced Personal Assistant, to provide high quality support to the Medicine Division's senior leadership team.

The post holder will manage the smooth running of their office, ensuring the highest standard of business support.

Recent significant experience as a Personal Assistant in a fast paced complex environment is essential to being shortlisted. Applicants wishing to apply are encouraged to read the job description to ensure that they fully meet the criteria listed within the Person Specification.

Main duties of the job

This is a challenging role which requires someone with excellent organisational skills who is used to dealing with conflicting priorities.

You will have excellent verbal and written skills and the ability to communicate effectively at all levels within the organisation and with key external stakeholders. The aptitude to work on your own initiative and the ability to prioritise your work effectively, whilst handling a busy office, is essential as you will be required to manage large volumes of work with a very fast turnaround.

You will be required to prepare communications and presentations to a high standard, so an excellent working knowledge of Microsoft Office is required along with the ability to maintain high levels of confidentiality. Applicants will need to have experience of working in a busy organisation and servicing of meetings including preparing and distributing agenda papers and taking and producing accurate high quality minutes and action points.

About us

Join us atUHSussex, every day is different, you can be the change, better neverstops

AtUHSussexwe're proud to be at the heart of the NHS. As one of theUK's largest acute Trusts, we're a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.

Improving lives:We are a vibrant and inclusive organisation, with hardworking, talented and dedicated individuals, who work together towards a common goal, to always put ourPatient First.Our mission is summed up by our 'where better never stops' motto and no matter the role atUHSussex, you will play a part in driving us forwards and in improving the lives of patients across Sussex.We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in ourwellbeing programmefor staff which is extensive and designed to support you when you need itbecausewe know that to look after others we must first look after ourselves.

Build a career with us: As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do

Job description

Job responsibilities

To provide high quality administrative and secretarial support to a designated Divisional Management Team. Demonstrate highly developed administrative and communication skills in relation to diary management, information management, use of IT software to develop reports and presentations, minute taking, action tracking and delivering project work as required.

Person Specification



  • Degree level qualification or equivalent gained through work experience/ combination of work and other qualifications.



  • Ability to work under pressure and meet deadlines in tight timescales.



  • Experience of organising events, seminars, meetings, courses and conferences.

Employer details

Employer name

University Hospitals Sussex NHS Foundation Trust (279)



Eastern Road



Any attachments will be accessible after you click to apply.


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