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Medical Rota Coordinator

Lewisham and Greenwich NHS Trust
£28,407 to £34,581 per annum plus HCA
Closing date
26 Sep 2023

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Other Health Profession
Band 5
Contract Type
Full Time
The Medical Rota Coordinator is responsible for managing the Women's & Children (W& C) medical rotas. A key function of this role will include the co-ordination of medical staff rotas to ensure the service is resourced to the required levels each day.

This is an exciting time to join Lewishamand Greenwich NHS Trust, and we thankyou for your interest.

Main duties of the job

The post holder will be responsible for the coordination of the medical staffing rotas, including the on call rotas for either the Paediatric or Women's Health rosters and will provide cross-cover for their colleague and will work across the Trust. He/she will manage the sickness, annual leave, study leave and special leave for all medical staff within the Directorates with input and support from all Consultants and the directorate management teams.

Communication will be key as you will be the key point of contact for all medical staff within the directorates and to proactively deal with all forms of enquiries from staff and external agencies in a professional manner, offer support to all grades of doctors and specialty teams in relation to rota design, compliance and monitoring, ensuring compliance with EWTD and the Terms and Conditions of service for Doctors. In addition, together with the consultant colleagues, operational managers and the workforce medical staffing team, you will administrate the intake of new junior doctors, co-ordinating induction and attendance at relevant statutory and mandatory courses are attended.

About us

Lewisham and Greenwich NHS Trust is a community focused provider of local and acute care, providing high quality services to over one million people living across the London boroughs of Lewisham, Greenwich and Bexley. With a turnover of around �700 million, we provide services at Queen Elizabeth Hospital in Woolwich, University Hospital Lewisham and a range of community settings in Lewisham. We also provide some services at Queen Mary's Hospital in Sidcup.

As an organisation, we've made significant improvements for patients and staff in the last two and-a-half years. This is reflected in our most recent Care Quality Commission (CQC) inspection (from February 2020), which found improvements across the organisation and gave us an improved rating of Good in the Well-Led and Effective domains, in addition to the rating of Good that we had already achieved in the Caring domain. Our staff culture change programme has been key to the Trust's improvement journey, as we've stabilised our workforce by reducing vacancy rates and improving staff retention. We've also significantly increased the representation of minority ethnic leaders across our clinical and corporate teams.

Job description

Job responsibilities

To support the design and monitoring of junior doctor rotas, in line with agreed templates to ensure the best service is provided and working in compliance with the European Working Time Directive and terms and conditions for the medical workforce. -Rota management to include: compliance, hours, induction and locum bookings ofthe junior doctors across the division.-Advising Service Manager and Lead Clinicians on rota issues and absence recordingin line with relevant policies e.g. Special Leave Policy-Ahead of the implementation of e-rostering, devising systems to compile and recordsickness, annual leave and study leave.-The devising and management of W& C Consultants,middle grade and juniordoctors rota.-Take a lead role in filling all vacant shifts, ensuring there is a weekly contingencyplan in place.-To ensure the efficient organisation of the rotas, co-ordinating doctors leave in orderto support the delivery of the service. -To support Clinical Directors, Lead Clinicians, SPRs to ensure that there isappropriate medical cover across the division-Allocate junior doctors four, six and twelve monthly rota patterns-Be the main point of contact for securing locum cover for Consultants, junior doctorsand middle grade staff where there is a staffing shortfall-Be the main point of contact for collecting and recording Consultants Middle Grade & Junior Doctor annual leave, study leave and sick leave

Person Specification

Education and Qualifications


  • NVQ 5/Degree or equivalent acquired through study or combination of study and relevant experience

Skills and Abilities


  • Excellent computer literacy [Word, Excel, PowerPoint]
  • Excellent organisational and administration skills.
  • Good customer care skills. Effective oral and written communication skills.
  • Ability to prioritise a busy workload.
  • Advanced keyboard skills
  • Ability to plan and organise work with minimal supervision
  • Able to assess when matters need to be escalated for attention and resolution.
  • Ability to exercise judgement and make effective decisions
  • Ability to manage own development and seek training opportunities to enhance performance of the role.
  • Effective negotiating/influencing skills used to secure agreement from rota participants to cover vacant rota slots often at short notice and weekends.



  • Experience of working in a clinical administration role enabling a knowledge of systems and ways of working in a busy clinical setting to be developed and applied to performance in this role.
  • Experience of working in a post with similar responsibilities
  • Understanding of relevant NHS policies and procedures.



  • A good knowledge of corporate and information governance issues
  • Sound understanding of practical Data Protection issues
  • Understanding of the differences between all contracts for medical and dental staff e.g. training contracts
  • Good working knowledge and understanding of medical staffing issues including terms and conditions of service and Junior Doctors rotations.
  • Knowledge of managing medical rotas.


  • Proficiency with spreadsheet, database, BSMS system, e-rostering

Employer details

Employer name

Lewisham and Greenwich NHS Trust


University Hospital Lewisham

Lewisham High Street


SE13 6LH

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