Do you want to implement change and make a difference within the NHS?
Leeds Teaching Hospitals is looking for an Assistant Purchasing Manager to join their Clinical Procurement and Contracting team. You will be confident in communication to clinical and non-clinical colleagues across the Trust, be analytical in approach and comfortable in dealing with large and small suppliers. Experience in this field is required.
Full NHS benefits-27 days Leave + Bank Holidays, excellent pension scheme, staff discounts, Health & Wellbeing support.
Supplies and Procurement are based in offices in a warehouse adjacent to St Jamess University Hospital in the centre of Leeds. The teams work to a flexible hybrid model including consistent days in the office during the working week. This is a full time substantive position working Monday to Friday.Main duties of the job
Under the direction of the Head of Contracts Clinical you will be responsible for the negotiation and purchase of a range of high value complex medical consumable items and services throughout Leeds Teaching Hospitals that require analysis, comparison and assessment.
The role will:
The post requires the individual to manage a portfolio of strategic suppliers to the Trust and must ensure regular strategic meeting are held with such suppliers. Liaison at senior levels within both organisations is essential
The post holder will work closely with user departments, usually as part of a Multi-Disciplinary Team, in order to understand their need and interpret these through to the appropriate commercial agreements.
Negotiate a range of contracts as agreed with the Head of Contracting providing Best Value across the range of products and services.
Manages the introduction of new products and assists with the standardisation programme
Identify new products and suppliers to ensure the Trust is at the forefront of technology whilst maintaining value for money procurement.
Ensure that savings and efficiency gains are correctly gathered and reportedAbout us
The Supplies & Procurement department is made up of nearly 150 individuals, including Supply Chain Management, Materials Management, Contracting teams, e-Procurement, Receipt & Distribution and Logistics team.
Our Leeds Way values are part of what make us different from other trusts, so we see this as a strength, as well as a responsibility. They have been developed by our staff and set out what they see as important to how we work.
Our five values are:
Leeds Teaching Hospitals is committed to our process of redeploying 'at risk' members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.Job descriptionJob responsibilities
Under the direction of the Head and Deputy Head of Contracts Non-Clinical to be responsible for the negotiation and purchase of a range of high value complex medical consumable items and services throughout Leeds Teaching Hospitals, that require analysis, comparison and assessment.
Ensure that the Trusts procurement is undertaken in accordance with the organisations Best Practice and Financial Standing Instructions.
Manages the introduction of new products and assists with the standardisation programme.
Negotiate a range of contracts as agreed with the Head of Contracting providing Best Value across the range of products and services
Whilst there is no direct budget management the post holder will be expected to understand the Trusts budgeting process and the allocation of cost mechanism
The post holder will work closely with user departments, usually as part of a Multi-Disciplinary Team, in order to understand their need and interpret.
To participate in meetings with Non-Clinical staff at all sites, for regular reviews and to supply urgent medical products/data, when required these through to the appropriate commercial agreements
Identify the needs of the organisation by analysis of the Oracle Purchase Order Processing system to identify procurement opportunities, and, working within the guidelines of the Trusts Standing Financial Instructions, negotiate contracts for the supply of goods and services.
Carry out research and contributes advice on the introduction of new products and ensures that appropriate trials are undertaken and recorded and assist with the standardisation programme
Reviews with the Supplier the most appropriate route for product delivery and data management
Provide Contractual, EU Procurement Law and SFI advice to Senior Trust colleagues.
Identify new opportunities for product selection and work within the Trusts clinical areas to gain acceptance through evaluations and trials. Change products where improved cost efficiencies can be achieved.
To periodically evaluate the distribution routes open to the Trust to ensure the most cost effective solution is selected.
Ensure that savings and efficiency gains are correctly gathered and reported.Person SpecificationAdditional RequirementsEssential
- Ability to develop and maintain appropriate working relationships with stakeholders at any levelv
- Working towards/or completed MCIPS or evidence of relevant experience
- a)Thorough understanding of the Contracting process and Contract Law
- b)Knowledge of Medical and Non-Medical products and the dynamics of the Healthcare market
- c)Substantial experience within a Healthcare environment, managing a number of projects.
- d)Experience of working with Senior Clinicians / Managers on complex projects. An ability to negotiate, influence and persuade colleagues of the need to adopt best procurement practice
Skills & BehavioursEssential
- Evidence decision making that has had clinical or financial implications
- Examples of the ability to work with external stakeholders to interpret their needs and convert these into a commercial solution whilst adhering to the standing financial instructions of the Trust
- a)Your ability to work within a team environment and contribute fully to the aims and objectives of the department
- b)Your ability to organise own workload and the appropriate time management skills
- c)Your willingness to develop new skills and attend corporate training as required
- d)Excellent communication skills, particularly the ability to deal with staff throughout the organisation and an ability to explain complex supply issues to staff managed.
- e)Your ability to solve complex contracting problems innovatively
Employer detailsEmployer name
- Please demonstrate that you have the drive to deliver services of high quality at low cost which are customer focused
- Evidence the use of presentation skills
Leeds Teaching HospitalsAddress
Leeds General Infirmary
Great George Street
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