A vacancy has arisen for a full time Senior Facilities Administrator'swithin the Facilities Admin Office working for Derbyshire Services Facilities Services (DSFS) based at Chesterfield Royal Hospital.

Working hours are Monday to Friday 8.00 am - 4.00 pm

The Senior Administrative Co-ordinator is responsible for the first line management of the administration assistants and delivering administrative services for a wide range of meetings and associated administration tasks.

Providing administration and system support relating to various systems within DSFS services administration office as appropriate and to actively seek through continuous service improvement new ways of improved working.

You will be expected to work closely with the team and prioritise and provide elements of cover for annual leave to ensure service continuity and resilience.

Interviews w/c 16th October 2023

Main duties of the job

Briefly the role provides specialist clerical and administrative services to senior facilities services staff. Providing first line management and support to the administration team. Working closely with peers for service continuity and resilience. The role will include minute & note taking and typing where there is a need for advanced skills. Organising and facilitation meetings and events, producing meeting action notes, agendas, as necessary and to have advanced skills commensurate with your responsibilities. These meetings can also take please using the Teams system. To effectively manage diaries as requested, ensuring that all staff are supported in achieving their requirements in respect of meeting arrangements and associated administrative processes.

Maintain a balanced workload to ensure all requirements are resourced and targets met along with the ability to work independently, using own initiative, prioritise workload.

To be responsible for correspondence and reports including drafting and typing of letters if asked and reports that require high levels of concentration in a busy office environment if requested.

Provide admin support within the office.

To proactively book meetings in by planning into the following year - maintaining a record of meetings booked.

About us

Derbyshire Support and Facilities Services Ltd. (DSFS) is a subsidiary company that's 100% owned by Chesterfield Royal Hospital NHS Foundation Trust.

DSFS has just under 1000 staff across Soft and Hard Facilities Services, and our corporate services including, ICT, Patient Records, Switchboard, Procurement, Finance and Clinical Engineering. Very much part of the 'Chesterfield Royal family', DSFS builds on solid NHS foundations to offer a more commercial approach that's dynamic, flexible, and proactive.

DSFS are proud to be striving to achieve a truly diverse and inclusive flexible workforce by valuing and welcoming everyone's abilities, uniqueness, and individuality. All our colleagues have the right to and should be able to feel 100% themselves at work we believe that all our people add to and should improve our culture and not just fit in with it. By embracing our diverse backgrounds and differences our culture becomes richer and makes us stronger together.

Derbyshire Support and Facilities Services Limited currently do not offer a Certificate of Sponsorship, any applications which require sponsorship will not be considered

Job description

Job responsibilities

Please see the Job description and Person Specification attached to this vacancy. This document contains a full detailed description of the role and what the main responsibilities and duties are along with the criteria that is required.

Person Specification

Qualifications and Training

Essential

• Audio Word processing, ability to produce work to RSA III standard
• GCSE English Language grade C or above.
• Relevant experience.

Desirable

• IT systems qualification
• HNC or equivalent in business and administration.

Experience

Essential

• First line management / Supervision
• Relevant experience of note taking at higher level meetings.
• Experience of working as part of a multi-disciplinary team
• Ability to work on own initiative, especially with regard to problem solving.
• Previous experience of organising and prioritising workloads

Desirable

• Previous experience of managing multiple diaries.

Skills and Knowledge

Essential

• Good interpersonal skills.
• Excellent verbal and written communication skills.
• IT skills in particular, Word, Excel
• Ability to deal with tasks which are running simultaneously
• Ability to meet deadlines.
• Ability to work under pressure.

Desirable

• Advanced IT skills, in particular Excel and Powerpoint.

Personal Attributes

Essential

• Self-motivated
• Professional approach
• Able to work flexibly to meet the demands of the role.
• Methodical.
• Articulate.

Employer details

Employer name

Chesterfield Royal Hospital NHS Foundation Trust

Address

Chesterfield Royal Hospital

Hady Hill

Chesterfield

S44 5BL

Any attachments will be accessible after you click to apply.

166-DSFS-5585476