Skip to main content

This job has expired

PA and Administration Manager

Employer
Oxford University Hospitals NHS Foundation Trust
Location
Oxford
Salary
£28,407 to £34,581 a year PA
Closing date
23 Sep 2023

View more

Profession
Other Health Profession
Grade
Band 5
Contract Type
Permanent
Hours
Full Time
The Virtual Wards (AOT, CARe, HHCT) are looking to recruit an PA and Administrator Manager to join our team. We are seeking an individual who is proactive and committed to work as part of a team and on their own.

The post holder will work across organisational boundaries to ensure appropriate services are in place and to deliver national and local strategic and operational service objectives and standards, with a particular focus on Quality, Improvement and Performance.

The Personal Assistant will work in partnership with all staff within the Virtual Ward and will also be responsible for project managing the work of the Virtual Ward to ensure improved efficiency in task and diary planning, as well as the smooth running of governance processes and assurances. The post holder will work for and therefore report to the Deputy Operational Service Manager on a day-to-day basis. The post holder will line manage the band 3 Administrators.

Appropriate working relationships will be established with colleagues in the Directorate. The Personal Assistant will work with colleagues within the corporate directorates (e.g. Nursing, Human Resources, Finance, Clinical and Corporate Governance, Facilities) to ensure delivery of the service needs and compliance requirements.

Main duties of the job

To provide and receive complex or sensitive information, where agreement or co-operation is required.

Communicates business sensitive information/agreement or co-operation from NHS staff at all levels of the organisation required.

Support meetings by the co-ordination and distribution of agendas, collation of reports. Submission of copies of papers to the Chair/meeting members, minute taking, distribution of minutes and venue organisation and confirmation.

Please see job description for more details.

About us

Oxford University Hospitals NHS Foundation Trustis one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. Find out more herewww.ouh.nhs.uk

The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call thisDelivering Compassionate Excellenceand its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via theOUH YouTube channel.

Job description

Job responsibilities

The post holder will work across organisational boundaries to ensure appropriate services are in place and to deliver national and local strategic and operational service objectives and standards, with a particular focus on Quality, Improvement and Performance.

The Personal Assistant will work in partnership with all staff within the Virtual Ward and will also be responsible for project managing the work of the Virtual Ward to ensure improved efficiency in task and diary planning, as well as the smooth running of governance processes and assurances. The post holder will work for and therefore report to the Deputy Operational Service Manager on a day-to-day basis. The post holder will line manage the band 3 Administrators.

Appropriate working relationships will be established with colleagues in the Directorate. The Personal Assistant will work with colleagues within the corporate directorates (e.g. Nursing, Human Resources, Finance, Clinical and Corporate Governance, Facilities) to ensure delivery of the service needs and compliance requirements.

Person Specification

Training & Qualifications

Essential

  • Computer skills with a good understanding of IT and whole systems
  • Essential understanding of NHS Systems
  • Knowledge of change management
  • Evidence of continuous management & development
  • Knowledge of community care delivery


Experience

Essential

  • Experience of working across professional disciplines
  • Experience of line management
  • Experience of using multiple systems
  • Experience with recruitment
  • Experience of multi agency proffesionals
  • Relevant years experience of working with staff & budget responsibilities
  • Experience in change management & service developments
  • Experience of clinical rotas & staffing
  • Experience of managing & delivery of projects
  • Evidence of working autonomously using own initiative & managing own time effectively & efficiently


Desirable

  • Experience & knowledge of service improvement / redesign
  • Broad understanding of the NHS & key policy issues that affect business performance
  • Expereince of designing / improving business systems & processes


Skills / Attributes

Essential

  • Well developed inter personal skills
  • Able to interpret summary information from a variety of sources
  • Able to develop knowledge across a range of procedures
  • Ability to work as part of a team
  • Excellent organisational skills
  • Persuasive & crediable
  • Communication skills
  • Proven leadership skills
  • Problem solving skills
  • Self motivated
  • Track record of timely agreement of agreed objectives
  • Able to travel between sites
  • Flexible in approach & changing needs of the virtual ward
  • Willingness to under go further training as required


Interest & Motivation to the job role

Essential

  • Desire to succeed & make a real impact on the quality of care & efficiency of services provided
  • Committed to achievement of overall trust performance & willing to challenge practice / behaviours that undermine the need to work as one team within the Trust
  • Set high standards & motivated to achieve these
  • Work at optimum level in a complex pressurised environment & is motivated by stretching targets & achieving continuous improvement
  • Committed to living the trust values, willing to inspire others to act in accordance with those values and motivated to use those values to drive business performance & service development
  • Comfortable in challenging additional approaches - enjoys winning support for new ideas


Employer details

Employer name

Oxford University NHS Foundation Trust

Address

Unipart House

Garsington Road

Oxford

OX4 2GQ

Any attachments will be accessible after you click to apply.

321-MRC1- 5622340-B5

Get job alerts

Create a job alert and receive personalised job recommendations straight to your inbox.

Create alert