To assist the property surveyors with the day to day running of residential lettings within the Trust, for the use of SCFT staff. Assisting the property surveyors with tasks and management of the property as well as the acquisition of new premises and hand backs of those no longer required. Carry out market research for rental prices and comparisons.

General associated administration tasks related to the property portfolio. Dealing with tenancy renewals and associated paperwork, checking over legal agreements, viewing property, compliance and fitness for occupation and checking suitability for Trust needs, key collection and hand back of properties. Collating and checking all relevant paperwork to include compliance and safety. Ability to be able to prioritize workload is essential.

The Estates department at SCFT covers a wide variety of daily property management and this role will be a varied role in assisting with the running of the portfolio. The post holder is expected to manage issues and tenant requests, coordinating repairs and other remedial action and manage the communication with both landlords and residential tenants. The post holder will negotiate tenancy agreements and be able to communicate closely with agents and landlords. Essential to be able to work as part of the busy team and ability to be able to think on your feet.

Main duties of the job

To lead on the delivery of specific property acquisitions and disposals, as agreed with the Head of Property and Premises and surveyors, working with the property team and being involved in all negotiations, due diligence and legal documentation work of varying size and complexity up to a typical value of �1,500,000 ensuring full compliance with relevant statutory requirements, NHS and Sussex Community NHS Foundation Trust policies and procedures, codes of practice and good industry practice.

To find property and carry out viewings and inspections ensuring potential properties are suitable, compliant, in appropriate locations and represent value for money.

Negotiate terms of tenancy agreements and leases

Carry-out legal and due diligence checks in respect of leases and other legal documentation relating to identified accommodation

DPS

Identify with landlord/managing agent utility and services providers and ensure transfer of utilities and council tax are arranged. Ensure that no previous bills are outstanding.

Identify and establish with landlord or agent arrangements for dealing with emergency calls for breakdowns and/or failure of equipment, utilities, etc. pass over any information to the lower band post holder and populate non-technical tab on spreadsheet with any maintenance issue

About us

Why work for us?

• We have opportunities for everyone across our wide variety of services working in supportive team environments, including medical, clinical, support and corporate services
• Positive 2022 NHS Staff Survey results with compassionate culture and leadership, and support for staff wellbeing, scoring highly.
• A variety of working environments across the community, in patients' homes, within our community hospitals and bases across the county.
• Supportive flexible working patterns such as: part time, flexi time, annualised hours, and flexi retirement options.
• Excellent training and development opportunities tailored to individuals.
• Research opportunities
• Cost-effective and convenient workplace nurseries in Crawley, Hove and Brighton
• Thriving BAME, Disability and Wellbeing, LGBT+ and Religion and Belief staff networks
• We are proud to be a Level 3 accredited Disability Confident Leader, committed to creating inclusive workplaces.
• We are proud to be a Veteran Aware Trust, achieving accreditation from Veterans Covenant Healthcare Alliance (VCHA)
• Located in stunning Sussex, with easy access to the South Downs and the coast.
• Access to a wide range of benefits and discounts for NHS staff.

Job description

Job responsibilities

To assist in the day to day operational management of the Trust's property portfolio working with other members of the Health Planning and Property Team.

Main responsibilities

Planning and Organisational Skills

• The post holder will assist with and contribute to the management of the residential property portfolio within the NHS. Organisational skills are therefore essential, as is the ability to produce information to the required formats.
• Excellent planning and Organisational skills are required in order that the post holder can prioritise work demands, thus ensuring that business critical deadlines can be met (e.g. serving notice on a tenant on the agreed date completing property acquisitions and disposals in accordance with appropriate procedures).
• The post holder must regularly monitor progress achieved against time, quality and cost targets. Where problems occur (e.g. unforeseen delays in the completion of a property sale) the post holder will be responsible for communicating promptly with the appropriate client-user directorate/department.
• The post holder will be responsible for communicating decisions regarding the portfolio and tenancy agreements and ensuring that tenant requirements (e.g. notice requirements) are met.
• The post holder will be responsible for planning inventory checks, cleaning and other such requirements related to the acquisition, handback and periodic active management of properties as required.

Analytical Skills

• The post holder will be required to collect complex information from a variety of diverse sources (including legislative and statutory requirements, legal experts, tenancy and property related.
• To carry out property inspections to identify and record the condition of the property together with any value sensitive factors.
• To provide information and answer queries from Trust staff and from the public regarding the ownership of land and property and property arrangements.
• The ability to present findings in a detailed manner.

Decision Making Skills

• The post holder's decisions will be loosely guided by a range of legislation, policies and procedures.
• The post holder will be required to interpret relevant legislation, legal guidelines, policies and procedures and apply this information to a range of complex situations (e.g. tenancy act).
• To assist and support on property acquisitions and management within the trust.
• To assist with the maintenance of the Trust's Computer Assisted Facilities Management system to ensure that information relating to the Trust's current and historic property interests and occupations is properly recorded.
• To represent the Trust in agreed meetings on behalf of the surveyors within the Property and Premises team.

Physical Skills and Activities

• The post holder will need to be proficient in the use of a range of standard IT packages (e.g. Word, Excel and PowerPoint).
• The post holder will be required to visit and inspect property on a regular basis. These sites/properties can vary in condition (e.g. early stage construction with groundworks underway various stages of construction refurbishment occupied building decommissioned building or site). The post holder will therefore be expected to work in variable environmental conditions including outdoor work in inclement weather and working within a decommissioned building with no light or heat. Appropriate protective clothing, equipment and training will be provided.

Person Specification

essential

Essential

• Minimum 2 years lettings experience
• Lettings qualification or work experience
• Property or rental knowledge

Desirable

• Lettings Qualification

Essential

Essential

• Minimum 2 years lettings experience

Desirable

• Lettings Qualification

Essential

Essential

• Background in property
• Ability to be able to work under pressure
• Driving License

Desirable

• MARLA/ARLA
• Knowledge in required competence
• Relevant qualification

Employer details

Employer name

Sussex Community NHS Foundation Trust

Address

Brighton General Hospital

Elm Grove

Brighton

BN3 2EW

Any attachments will be accessible after you click to apply.

150-SF8855-COR-A