To lead in the management of the planned preventative maintenance programme, day-to-day maintenance, fire safety, piped medical gases, low voltage electrical supplies, asbestos management, legionella/water quality and other non-clinical risks to ensure that effective action is taken at the right time resulting in compliance with Directorate objectives, based on professional and technical excellence.
To ensure the Trust is compliant with its statutory estates requirements for all operational assets in line with best practice, manufacturer's instructions, Health & Safety (including signing-in/permits to work systems), Approved Codes of Practice and Health Technical Memoranda, giving priority to high risk areas including ITU, theatres, and NICU/SCBU.
To be responsible for ensuring the effective financial and operational performance of estates services whether from directly delivered, outsourced or other suppliers, covering all Trust sites and ensuring that this meets service needs and provides value for money.
To keep the Estates risk register up-to-date and asset register under constant review, identify backlog maintenance and critical infrastructure and provide advice on the potential impact of forthcoming legislative and mandatory changes.
To lead the Estates team, taking responsibility for all aspects of management and personal development of staff.Main duties of the job
The efficient and effective management and operation of all Estates functions within the Environment Directorate with an approximate budget of c�2m (this figure will fluctuate in accordance with service and operational changes), and staff base of c15 people including 2 direct reports in addition to temporary and external consultants.About us
We have an excellent reputation for being innovative, responsive and flexible to the changing clinical needs of the local population. We are treating more patients than ever before and are dedicated to improving services to deliver the best for our patients. Our mission
Helping local people live longer, healthier lives. Our vision
Provide safe, personal, co-ordinated care for the community we serve. Our goals
We have developed six key strategic goals to make sure we continue to support people to live longer, healthier lives.
Job descriptionJob responsibilities
- To secure the best possible health and wellbeing for all our community
- To integrate and coordinate care in person-centred teams
- To deliver consistent, high quality, safe services
- To support our patients and users in being active partners in their care
- To be recognised as a leader in the fields of medical and multi-professional education, and population-based clinical research
- To innovate and continuously improve the quality of our services to deliver the best outcomes for our local population
To ensure that Estate services are resilient in the event of major power failures, plant failures, major incidents, and site shutdowns and that all senior staff are aware of and are practiced in business continuity and major incident procedures.
To assist the Deputy Director of Estates, Facilities and Capital Projects with the process of prioritising budgets, ensuring all relevant parties are consulted and that the
overall programme of works makes the best possible use of resources.
To set targets, manage and audit Estates suppliers and others to ensure:
- Delivery of quality programmes that meet the set targets and stay within approved budgets.
- Compliance with relevant Codes of Practice, Health & Safety legislation, Building Regulations, other relevant legislation and the Trusts various policies and practices (e.g. for Asbestos and Lone Working) and other Codes of Practice.
- Compliance with the Trusts Standing Financial Instructions.
- Management information is provided as required, to senior management of the Environment Directorate and others, on the control and administration of contracts, and on Estates matters generally.
- Key performance indicators are met.
- To write and present reports to boards and committees (many of which are attended by senior management and Trust Members) as required.
- To audit and approve valuations/final accounts and ensure payment is made within required timescales.
- To represent Estates, Facilities and Capital Projects at site meetings with various interested parties, as and when required.
- To establish and maintain key relationships with suppliers and develop a deep understanding of the markets and suppliers allied to Estates.
- To assist in the development of the Estates team as a centre of excellence managing value, risk, quality, functionality, service, innovation and cost for the solutions developed by the team as a whole.
- To take responsibility for self-development, keeping abreast of the market and service and industry changes, to anticipate the future needs of the business.
- To act as functional expert and provide an effective and cost efficient service with regards to the operation and maintenance of the Estates service to the Trust.
- To ensure regulatory compliance and probity is adhered to in regard to the Trusts various financial policies (e.g. Procurement Rules) and external regulatory or statutory requirements such as OJEU procedures.
- To actively develop, participate and contribute to any required Property and Asset Management (PAM) related activities on at least an annual basis.
- To ensure that the Trusts professional agents are sufficiently resourced and trained to ensure compliance with all Health & Safety and other legislation and statutory requirements as they affect building projects and works.
- To ensure that audits of all compliance matters such as: Site Log books, asbestos registers, fire prevention procedures, legionella tests, planned preventative maintenance routines, health & safety risk registers, decontamination measures, etc. are up-to-date and comply with relevant legislation. To ensure via spot audits that records and works are compliant.
- To ensure all essential, relevant and compliance data is kept in the correct format and in line with correct retention periods.
- To ensure all stake-holder/DATIX issues/incidents are dealt with in a timely fashion.
- To undertake such other duties as the Director of Estates, Facilities and Capital Projects may require from time to time.
- Relevant professional qualification, further education, or apprentice trained with experience
- NEBOSH/IOSH Qualification
- Masters Degree in engineering discipline
- Management Diploma
- Experience Team Building
- Experience carrying out appraisals
- demonstrable experience coaching and mentoring junior staff
- Knowledge and experience coordinating multiple planned maintenance schedules
- Knowledge of project life cycles
Employer detailsEmployer name
- Knowledge of a selection of HTM requirements
Whittington Hospital NHS TrustAddress
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