Foundation Training Programme Coordinator

University Hospitals Plymouth NHS Trust
£28,407 to £34,581 Per Annum
Closing date
29 Sep 2023

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Other Health Profession
Band 5
Full Time
An exciting opportunity has arisen in the Postgraduate Medical Education team based at the Postgraduate Medical Education Centre (PGMC) at University Hospitals Plymouth NHS Trust for a full time Foundation Programme Coordinator to cover maternity leave. This post will be a full-time fixed term contract with an anticipated end date of 13th December 2024.

The role has an overall aim to support the Medical Education Manager (MEM) and Foundation Training Programme Directors (FTPDs) in providing administrative support for the Foundation Training Programme in Plymouth, in conjunction with NHSE working in the Southwest and the Peninsula Foundation School.

This role requires excellent organisational and interpersonal skills: you should be efficient and have the ability to work well within a team and maintain relationships with a wide range of people both internally and externally.

The successful applicant will need to have a flexible approach to work and be able to cope with a full workload and ever-changing priorities.

It is anticipated that the interviews will be held on the 11th October 2023(subject to change).

***Preference will be given to internal Trust staff, as well as 'Priority' and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.***

Main duties of the job

Co-ordination, maintenance, and development of the Plymouth Foundation Training Programme, including oversight of each individual doctor's experience.

Support the Medical Education Manager (MEM), Director of Medical Education (DME) and Foundation Training Programme Directors (FTPDs) in maintaining and developing the Foundation Training Programme in Plymouth in conjunction with NHSE Peninsula Foundation School.

As appropriate, represent the Trust at regional and national meetings.

The Medical Workforce and Education team at University Hospitals Plymouth (UHP) is responsible for the provision and quality control of postgraduate medical education, to meet national requirements, with the wider purpose of improving standard of care. As part of Medical Workforce and Education team, work closely with the wider team on matters such as recruitment, junior doctor information and occupational health matters.

About us

We are a people business - where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care. The Trust has great opportunities for career development in a highly progressive working environment. We offer all of this in a vibrant, modern city with a historic reputation for adventure.

PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY. If you have any issues with applying online and need additional support including reasonable adjustments with the application process please contact the recruitment team on 01752 432100. We recognise that work life balance is important for our colleagues and so we invite requests from applicants around less than full time/flexible working for our advertised roles. Please contact the recruiting manager to discuss this prior to your application submission.

We commit to giving this full consideration in each case. We encourage people from diverse backgrounds to apply for our roles, as diversity strengthens our teams. It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.

Job description

Job responsibilities

  • Support the Foundation Training Programme Directors (FTPDs) and MEM in overseeing the development of the Foundation Years (F1 and F2) programmes in the Trust
  • Develop and maintain close working links with NHSE-SW staff involved in the Foundation Programme
  • Monitor and manage the mandatory assessments required for Foundation Programmes
  • As appropriate, represent the Trust at regional and national meetings.
  • Allocating educational supervisors (ES) and clinical supervisors (CS) to foundation trainees, ensuring essential meetings between trainees and ES /CS have taken place over the year
  • In conjunction with the DME and FTPDs ensure that appropriate ES meetings and assessment procedures are in place for Foundation Year doctors in the acute trust and primary care practices linked to Derriford Hospital
  • Prepare and distribute ARCP documentation provide ongoing support to trainees and FTPDs to ensure full preparation, and e-portfolio completion for the annual ARCP.
  • Manage annual process for full registration of F1 trainees with the General Medical Council in conjunction with the HEE-SW and the completion of foundation training for F2s
  • Manage the annual collection of feedback relating to the quality/standards of education offered by FP posts. This includes coordinating the process of collecting feedback after each F1 and F2 placement to use in annual assessment at quality panels. Manage the recording and storing of this information from the quality process. Support the FPDs in liaising with the specialty leads in the hospital to implement actions from the quality panel
  • Support the Foundation Programme team in maintaining the quality of Foundation Programmes
  • Manage the training activity required for Foundation Programmes in particular the training of Trust personnel in the available assessment tools
  • Manage, monitor and maintain the e-portfolio system this includes leading on training for both trainees and consultant staff, updating records, taking a pro-active approach to monitoring trainee portfolio completion and providing general ad-hoc advice on usage
  • Active involvement in the development and roll-out of support tools
  • Maintain the Educational Supervisory system for foundation trainees including the provision of training update workshops for educational supervisors
  • Manage the administrative service to the Foundation Programme, including responsibility for ensuring workshops, meetings and conferences are arranged in accordance with the needs of the Trust
  • Assist FTPD and ES in providing appropriate career information for Foundation Trainees
  • Act as a focal point for junior doctors within the Foundation Programme, providing support and advice where appropriate
  • Set-up and facilitate Taster Session initiatives at University Hospital Plymouth NHS Trust for Foundation Doctors
  • As part of the induction of F1 doctors, help co-ordinate and organise induction programme, manage the shadowing process, monitor completion of e-induction, ensure foundation doctors are orientated and provide initial guidance on what they need to do within their first placement.
  • As part of Medical Workforce and Education, work closely with the wider team on matters such as recruitment, junior doctor information and occupational health matters
  • Supervision of, and work allocation to, the Foundation Programme Administrator
  • Attend Foundation School committee and NHSE SW meetings as appropriate
  • Maintain a broad understanding of Postgraduate Medical Education as a whole, and actively contribute ideas for the improvement of service options.
  • Develop, implement and set up own administrative processes
  • Develop local guidance to support trainees and clinicians
  • Provide support for other medical education activities and events
  • Adhere to Trust policies and NHSE SW confidentiality policy in relation to trainee doctor information
  • Work closely with the Postgraduate Medical Education Centre team to ensure processes and knowledge of the foundation programme is appropriately embedded
  • Be responsible for self-development of skills and competencies through participation of training and development activities and maintain up to date technical and professional knowledge relevant to this post
  • Within the Trust, the post holders key working relationship will be with the MEM/DME/FTPDs. The post holder will be line managed by the Medical Education Manager
  • Communication with Educational and Clinical Supervisors is essential for all stages of the Foundation Training Programme
  • The post also requires the development and maintenance of good working relationships with a significant range of people outside the Trust. These include the Peninsula Foundation Training Programme Team, Foundation School Director, Peninsula Medical School, FTPDs, Medical Students, Trust Medical Personnel Officers and NHSE-SW.
  • The postgraduate Medical Education Centre is a dynamic organisation where refinement of roles and responsibilities is to be expected. The post holder will need to be able to contribute to and accept such changes.
  • To maintain a broad understanding of Postgraduate Education as a whole, and actively contribute your ideas for the improvement of service provision.
  • To ensure own actions contribute to the maintenance of a quality service provision and that all individuals who have contact with the Trust are dealt with in a professional and courteous manner irrespective of their status.
  • To develop and maintain effective working relationships with colleagues.
  • There may be a requirement to work occasional evenings and weekends
  • To be aware of and work within the Trusts Equal Opportunities Policy and to treat all contacts, staff or clients, with dignity and respect.
  • Working within the Trust you may gain knowledge of confidential matters which may include personal and medical information about patients and staff. Such information must be considered strictly confidential and must not be discussed or disclosed. You must abide by all relevant Trust and Departmental policies including Confidentiality and Data Protection. The post holder isreminded that any breach of the Trusts confidentiality policies and procedures will result in disciplinary action.
  • All staff has a duty to ensure the Health and Safety of themselves and others whilst at work. Safe working practices and health and safety precautions are a legal requirement. ALL accidents must be reported to your manager and in line with the general philosophy of the Trust you must participate in accident prevention by reporting hazards and following policies and procedures including Moving and Handling guidelines.
  • You are required to contribute to the control of risk and use the incident reporting system to alert the Trust of incidents or near misses that may compromise the quality of services.
  • The Trust has adopted an Equality & Diversity Strategy and Policy covering its entire staff and it is the responsibility of all staff to comply with the policy.
  • The list of duties in this job description is not exhaustive and is intended to outline the main activities of the post holder. Duties and responsibilities may be subject to change taking into account the development needs and following full discussion with the post holder.

  • Person Specification

    Knowledge & Experience


    • Demonstrable experience of working within a team.
    • Demonstrable experience working with senior and junior colleagues.


    • Proven knowledge and understanding of the arrangements for the postgraduate medical training of junior doctors, in particular the requirements for training in the Foundation Years.



    • Degree level Business Administration qualification or equivalent experience of the Business Administration environment - as well as additional experience, knowledge and skills as detailed in job specification.

    Aptitude & Attitude


    • Proven ability to put ideas into practice.
    • Proven ability to work and deliver to deadlines.

    Employer details

    Employer name

    University Hospitals Plymouth NHS Trust


    Postgraduate Medical Education Centre

    Derriford Hospital


    PL6 8DH

    Any attachments will be accessible after you click to apply.


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